There are a number of forms to be completed to hire summer help. The type of paperwork depends on the new employee's status as a student, as well as their work history with the College. All employees who have not worked on campus during the school year must fill out their hiring paperwork. Additional requirements are listed below for each category of new worker.
The supervisor must complete the Summer Student Data Form, which will be emailed to them as an online form, to Student Employment Services at the Center for Career Development. This form provides the information needed from departments offering a signing bonus to the student employee (up to $500). Signing bonuses are subject to tax at the rate of 25% which will be deducted first, and the remaining amount will be included in the student's regular paycheck on or after June 10. The data form must be received by Student Employment Services no later than Friday, May 20, in order for the student to receive the signing bonus on the June 10 student pay day.
If you are developing a new position for a student and want to determine a rate of pay that is comparable to similar, existing on-campus jobs, review this on-campus job descriptions and salaries for student employees and contact the Center for Career Development (717-337-6616) if you have questions.
For payroll purposes, graduated seniors will be considered student employees until September 15, 2017.
The supervisor should contact Human Resources if the employee is not a Gettysburg College student.