Registration
Complete the online Registration Form by the date listed on the Important Dates sections of this website. Upon submission of your Registration Form, CPS will follow-up with your registration status. If the program is NOT full, CPS will email applicants a link with payment information and hold your spot. Payment must be made within 48 hours of receipt to confirm a spot on the Project. Registration is first come, first served, and projects fill up quickly. Participants registering for projects are entering into a contractual agreement with the Center for Public Service. Each participant is responsible for paying the project fees or any expenses incurred on their behalf should they decide to withdraw. CPS has the right to remove any individual from the project for failure to meet the expectations stated in all materials/correspondence received in hard copy and/or mentioned on this website from the Center for Public Service.

Project Costs
The project cost is listed under each project description. The cost listed is all-inclusive: round-trip ground and/or air transportation from Gettysburg College campus to and from the project site, meals, accommodations, project supplies.

Payment
A $100 deposit is required to confirm registration. Remaining payments will be due as stated in the Important Dates section of this website. Participants failing to make these payments on time risk being removed from the project. See the Important Dates page for payment schedule and various application dates.

Participation Criteria
Projects are open to all Gettysburg College students and employees. Occasionally, persons from off-campus participate. Participants must be sixteen years of age or older. Students must be in good disciplinary standing (no more than 5 points and not on academic probation) in order to participate on an Immersion Project. Each participant must agree to full participation in their chosen project by attending meetings, completing required paperwork and preparatory assignments (such as readings, videos, other activities), behaving in an appropriate manner at all times, participating in group reflection, and completing a journal during the project.

Participant Expectations
The Center for Public Service reserves the right to remove a participant prior to departure for reasons of, but not limited to, failure to make project payments in a timely manner, financial debt to the College, a history of judicial violations, failure to complete required participant forms (such as release and health forms), failure to attend mandatory Orientation Session and/or group meetings. The Center for Public Service reserves the right to send a participant home during the project (at the participant's expense) for reasons of, but not limited to, violations of College policy, the use of alcohol or illegal drugs, disrespect toward site community or group members, or medical/psychological emergencies.

Student Leader Opportunities
Each project is led by a Student Leader with assistance from an employee of the college who serves as a Project Mentor. Each Student Leader receives a reduction of $500 from his/her project fee (which in some cases is more than the total of the project fee - in this case, the leader does not receive the balance of that money, but does attend the trip at no cost). Participants interested in being considered for Student Leader must complete the Student Leader Application. Deadline dates for Student Leader Applications can be found on the Important Dates section of this website. A full description of the Student Leader responsibilities is included on the application, which is available on this website.

Financial Awards
Monies have been made available by various donors to be awarded to current Gettysburg College students to offset the costs of Immersion Projects. The total amount of money available differs each year, depending on donations. With limited funds available, this becomes a competitive process; not all applicants will receive awards. The amount of individual awards will vary. Applicants must officially register for an Immersion Project to qualify for award monies and also complete an Award Application, which is available on this website or in hardcopy at the Center for Public Service. Deadline for Financial Award applications is stated on the Important Dates section of this website.

The Center for Publice Service distributes the individual awards. Applicants must present well-written, thorough, and thoughtful applications responding to specific questions. Consideration is jeopardized when participants submit incomplete and/or inadequate applications. CPS will take into account: 1) total amount of award money, 2) total number of applications, 3) number of applicants per trip, 4) criteria detailed on the award application, and 5) number of applicants in each financial category. The Center for Public Service obtains the financial category of each applicant, as determined by the office of Financial Aid. Categories are high, medium, and low, based on an applicant's financial aid package.

Withdrawal Policy
The $100 deposit required at the time of registration is non-refundable should the participant decide to withdraw from the project. If airline tickets have been purchased by the time of withdrawal, participant will be responsible for the cost of the ticket, as well as any other pre-paid expenses.