I want to start a new organization; do I have to register with the Office of Student Activities & First-Year Programs?
What is the difference between a registered and a recognized student organization?
Does my organization have to have an advisor?
What does it mean to be in a probationary period or Inactive?
I want to re-register a group that has become inactive, how do I do that?
How does my organization get free web space?
How can I find out more information about our club or organization's account number?
1. I want to start a new organization; do I have to register with the Office of Student Activities & First-Year Programs?
Yes. Being registered with the OSA/FYP gives clubs and organizations various rights including:
The ability to use the name Gettysburg College
The ability to host or sponsor meetings and/or events at Gettysburg College
The ability to schedule a room or venue for a meeting and/or events
The ability to pursue Student Senate Recognition
Inclusion in the Gettysburg College Campus Directory
Consultation and advice for the Office of Student Activities & First-Year Programs
The ability to participate in the Activities Fair during Welcome Week
The ability to participate in Spring Fest during the spring semester
The ability to advertise or post notices
Regular communication from the Office of Student Activities & First-Year Programs
2. What is the difference between a registered and a recognized student organization?
Registered Organization: Any club or organization that has completed all procedures and required by the Office of Student Activities & First-Year Programs to become a club or organization at Gettysburg College. These procedures are outlined in the Clubs and Organization's Manual and can also be found under how to start an organization. Being registered with OSA/FYP gives clubs and organizations various rights outlined above.
Recognized Organization: Any club or organization that has applied for and been granted recognition by Student Senate. A club or organization MUST be registered with the Office of Student Activities & First-Year Programs in order to obtain recognition from Student Senate. Clubs and organizations at Gettysburg College are not required to become recognized, but it is considered a privilege and comes with additional rights that include:
20% discount off total cost of advertising in the Gettysburgian
20% discount on most merchandise in the College Book Store
Use of Student Senate Office Computer, printing and copying
Ability to communicate with the Clubs Liason about concerns
Advice and guidance on Constitutional Review and Proceedings
Ability to request funding for specific causes, including a regular budget for each semester.
3. Does my organization have to have an advisor?
Yes. Each club or organization is responsible for attaining and advisor. The advisor must be full-time faculty (NOT on sabbatical), staff, or administrator. Any club or organization without an advisor will be automatically considered inactive. Note: All advisors must sign a Letter of Verification each year.
4. What does it mean to be in a probationary period or Inactive?
An active club or organization is one that has met and is maintaining all of the requirements to be registered with the Office of Student Activities and First-Year Programs. This type of club or organization has a presence on campus through regular meetings or events with its members and/or campus community. For a club or organization to remain active, records MUST be updated each semester by the fourth Friday of the first month of the semester.
If a club or organization fails to meet the requirements of a registered club or organization, it will enter a Probationary Period. The probationary period is extended to clubs and organizations until the end of the semester in which the probationary period began, or until unmet requirements are rectified. All rights extended to registered clubs and organizations during this time period will be suspended. Any club or organization that does not meet the advisor requirements will automatically become inactive without a probationary period.
And finally any club or organization that has not rectified any unmet requirements during the probationary period will be considered Inactive. Should a club or organization become inactive, those rights extended to registered clubs and organizations will be lost until the club or organization becomes active again.
5. I want to re-register a group that has become inactive, how do I do that?
To regain active status after being considered inactive by the Office of Student Activities and First-Year Programs, the club or organization must go through the procedure of becoming active again. This process mimics the process for a new club or organization.
6. How does my organization get free web space?
Free Webspace is available to all clubs and organizations registered with the Office of Student Activities & First Year Programs. In order to attain your Webspace, you must first submit a Website Request Form. Please note that all clubs and organizations are responsible for managing their own website, including keeping the information on the website accurate and up to date. If you have any questions concerning how to use CMS, you can email mailto: firstname.lastname@example.org
You must be a Student Senate Recognized club or organization in order to be eligible for an account number. If you need more information about your clubs account, please contact the College Life Office, 220 College Union Building or at (717)337-6921.
Any other questions can be directed to the Office of Student Activities and First-Year Programs at (717)334-6304.