Early Arrival Policy and Procedures

Early Arrival Policy and Procedures - Fall 2015

All residence halls for upperclass students will open at 8:00 a.m. on Saturday, August 29, 2015. Check-in and key pick-up will occur in CUB 250 on Saturday, August 29, 2015, 8:00 a.m. through 6:00 p.m. Check-in and key pick-up will continue on Sunday, August 30, 2015, 9:00 a.m. - 6:00 p.m.

Some upperclass students will need to be on campus before August 29, 2015; this is considered an early arrival. Please review the information below in order to plan travel back to campus in a manner that makes it possible for to access your room when you arrive.

First-year student move-in is scheduled for Wednesday, August 26, 2015. First-year students may arrive on campus early ONLY if they are part of a group approved for early arrival (NCAA athletic team, band, Ascent, etc.).  No individual requests will be accepted.

Group Early Arrivals

Gettysburg College and its staff is committed to providing on campus housing for student groups needing to arrive on campus early either because of external requirements of the program (e.g. NCAA Athletics) or due to the inherent needs of the program (e.g. Orientation).

If you are a member of an organization/group arrival early (athletic team, band, etc.) you should not submit an individual request for early arrival. The department hosting you will submit your name to the Office of Residential & First-Year Programs.

Individual Early Arrival Guidelines and Fee Schedule for Upperclass Students

  • Guidelines
    • Individual Early Arrival is intended for students who need to return early to Gettysburg in order to attend to personal college-related business/tasks (e.g., medical appointment as part of a return from a Medical Leave of Absence), and/or other exceptional circumstances.  Individual early arrival is not intended for those who want to settle into their room early.
    • Students must use CNAV/MyHousing to request an early arrival (see section below for more details).
    • Once your request is submitted, your request will be reviewed and you will be contacted via email of your approval status. 
    • Requests to arrive earlier than Saturday, August 22, 2015, will NOT be honored.
    • Early arrival requests must be made for arrival within the dates and times set below:
      • Saturday, August 22 - 8:30 a.m. to 2:00 p.m.
      • Sunday, August 23 - 8:30 a.m. to 2:00 p.m.
      • Monday, August 24 and Tuesday, August 25 - 9:00 a.m. to 4:30 p.m. (closed noon-1:00 p.m.)
      • Wednesday, August 26 - NO early arrivals due to first-year and transfer student move-in day.   
      • Thursday, August 27 and Friday, August 28 - 9:00 a.m. to 4:30 p.m. (closed noon-1:00 p.m.)
  • Fee Schedule
    Below is the fee schedule for individuals who request to return prior to Saturday, August 29, 2015. Please note that students requesting to drop off personal items will also be considered an early arrival and charged a fee based on the schedule below. Fees associated with early arrival will be billed directly to the student's account.
    • $100 for students who submit their request between Monday, July 20, 2015, and Sunday, August 9, 2015
    • $200 for students who submit their request after Sunday, August 9, 2015
    • $250 for students who arrive on campus prior to Saturday, August 29, 2015, without submitting a request and/or being approved for early arrival

Submitting a Request for Early Arrival

  • Log on to CNAV
  • Select "MyPlace"
  • Select "My Housing Self-Service"
  • Select "Applications"
  • Complete the "Early Arrival Request" application for Fall 2015 and submit
  • NOTE: the 'reason for early arrival' field is limited to a maximum of 50 characters
  • Once your request is submitted, your application will be reviewed and you will be contacted via email of your approvals status within 24 hours of submitting your request.

Important Check-in Reminders

  • Student ID Cards
    • ALL students will be required to show their student ID when checking in and picking up their room key(s).
    • Upperclass students who have lost their ID card should complete the ID Card Replacement Form to request a new card.  If you do so ahead of time, your new card may be ready for you when you check-in. Please note that the fee for replacing your ID card is $25.00.
    • First-Year students will receive their student ID card when they check-in. ID cards are necessary to open residence hall exterior doors. For students who have have not already submitted their photo, photos must be submitted to the ID Office before arriving on campus.  
  • Upperclass Dashboard
    • All upperclass students must complete the Upperclass Dashboard in the Student Center prior to their return to campus in August. Students requesting an early arrival will not be approved for early arrival until they complete the Upperclass Dashboard.
  • Meals Plans
    • Please keep in mind that meal plans do not start until Saturday, August 29, 2015. You will be responsible for your own meals prior to that day.
  • Accessing student storage
    • Apple storage, prior to August 29th:  BY APPOINTMENT ONLY.  Please email Allison Schofield.
    • International Storage: email Brad Lancaster prior to arriving on campus to set up an appointment.
  • Quarry Gate hours
    Please note: Quarry gate hours are subject to change or gates close due to inclement weather.
    August 12      No Quarry Gate Hours       August 22      8am - midnight
    August 13 No Quarry Gate Hours August 23 8am-8pm
    August 14 8am-8pm August 24 8am-8pm
    August 15 8am-8pm August 25 8am-8pm
    August 16 No Quarry Gate Hours August 26 No Quarry Gate Hours
    August 17 8am-8pm       August 27 8am-8pm
    August 18 8am-8pm    August 28 8am - midnight
    August 19 8am-8pm August 29 8am - midnight
    August 20 No Quarry Gate Hours August 30 8am - midnight
    August 21 No Quarry Gate Hours August 31 8am-8pm

  • Preparing campus for your arrival:  it is important to know that in the weeks before the semester officially begins, Facilities Services, IT, Residential & First-Year Programs, and many other departments are converting all campus rooms from summer conference spaces to academic year spaces. As a result, there is a great deal of work that needs to be completed to attend to the early arrival requests while simultaneously preparing the campus for the opening of the new academic year. For this reason there are fees assessed if you return early. We also ask that students be patient and considerate with departments as they assist with early arrival needs while also preparing their staffs for the beginning of the academic year.

Questions

Please contact the Office of Residential & First-Year Programs at 717-337-6901 or residencelife@gettysburg.edu.