Early Arrival Policy and Procedures

All residence halls for upperclass students will open at 8:00 a.m. on Saturday, August 29. Check-in and key pick-up will occur in CUB 250 on Saturday, August 29, 8:00 a.m. through 9:00 p.m. Check-in and key pick-up will continue on Sunday, August 30, 9:00 a.m. - 6:00 p.m.

Some upperclass students will need to be on campus before August 29; this is considered an early arrival.  Please review the information below in order to plan travel back to campus in a manner that makes it possible for to access your room when you arrive.

First-year student move-in is scheduled for Wednesday, August 26.  First-year students may arrive on campus early only if they are part of a group approved for early arrival (athletic team, band, etc.).  

GROUP EARLY ARRIVALS

Gettysburg College and its staff is committed to providing on campus housing for student groups needing to arrive on campus early either because of external requirements of the program (e.g. NCAA Athletics) or due to the inherent needs of the program (e.g. Orientation).

If you are a member of an organization/group arriving early (athletic team, band, etc.) you should not submit an individual request for early arrival. The department hosting you will submit your name to Residence Life.

INDIVIDUAL EARLY ARRIVALS

Individual requests will be accepted beginning at noon on Monday, July 27 and must be submitted by Sunday, August 16. Student requests should be submitted using CNAV/MyHousing (see section below for more details). Once your request is submitted, the request will be reviewed and you will be contacted via email of your approval status.

Please keep in mind that meal plans do not start until Sunday, August 30^th. It is also important to know that in the weeks before the halls officially open on August 29^th Facilities, IT, Residence Life, and many other departments are converting all campus rooms from summer conference spaces to academic year spaces. As a result, there is a great deal of work done to attend to the early arrival requests while simultaneously preparing the campus for the opening of the new academic year. For this reason you will notice that there are fees assessed if you return early. We also ask that students be patient and considerate with departments as they assist with early arrival needs while also preparing their staffs for the beginning of the academic year. Early to mid August is a time when there are many staff trainings taking place and a great deal of transition from summer programs and conferences to academic year programs. 

Early Arrival Guidelines

• There is a $50 fee for arriving early or dropping off personal items. (Requests must be submitted by Sunday, August 16)
• Requests made after Sunday, August 16 will be assessed a $100 fee.
• Requests to arrive earlier than Sunday, August 23 will not be honored.
• Early arrival requests must be made for arrival within the dates and timelines set below:
  • Sunday, August 23 through Tuesday, August 25 Time: 9:00 a.m. to 4:30 p.m. (closed noon-1:00 p.m. Monday and Tuesday)
  • Wednesday, August 26 - No Early Arrivals - First-Year Student Check-in Only
  • Thursday August 27 and Friday, August 28 Time: 9:00 a.m. to 4:30 p.m. (closed noon-1:00 p.m. Thursday and Friday)
• If you arrive on campus without being approved for early arrival you will be assessed a $100 fee.

Submitting a request for Early Arrival 

• Log on to CNAV MyHousing  (https://cnav.gettysburg.edu/)
• Click on Early Arrival Request
• Type in requested early arrival date from dropdown menu
• Enter reason for request (50 characters or less)
• Submit

Once request is submitted, your application will be reviewed and you will be contacted via email of your approval status.

QUESTIONS

Contact Sharon Fissel, Assistant Director of Residence Life for Housing:         

717-337-6901      
sfissel@gettysburg.edu