Lottery numbers will be available online on Friday, February 8, 2013 for current sophomores and juniors. For current first-year students, lottery numbers will be available online by Friday, February 15, 2013, so that FYE points can be considered for first-year students.  Please note the following:

• Lottery numbers are assigned by expected graduation term (not credits) and based on cumulative GPAs through the Fall 2012 Semester.
• Please verify your expected graduation date by checking this information on CNAV/MyHousing. If you anticipate changing your graduation date, you must contact Academic Advising to petition and complete the approval process by Friday, March 22, 2013.
• There is no differentiation between first and second semester standing in regard to class year designations. Please see the table below:

CLASS YEAR DESIGNATION	EXPECTED GRADUATION TERM
Junior	Fall 2013 ~ Spring 2014 ~ Fall 2014
Sophomore	Spring 2015 ~ Fall 2015
First-Year	Spring 2016 ~ Fall 2016

• Lottery numbers are broken down into cumulative Grade Point Average groupings. The sections are as follows (with lottery numbers scrambled within each delineation):

[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67] [2.66 to 2.33] [2.32 and below]

• Students who were abroad/studying off campus for the Fall 2012 Semester may not have had their grades transferred to the College yet. Therefore, their Spring 2012 cumulative GPA will be used.
• Adjustments to GPAs after Friday, February 8, 2013, will not change lottery numbers or selection times assigned.

All lottery numbers are comprised of four digits.  The first digit represents class year designation: 1=junior, 2=sophomore, 3=first-year.  The remaining three digits represent the student's lottery number within their class year.   Here are some examples:  if a student has lottery number 2157, then this student is a sophomore with lottery number 157.  If a student has lottery number 3028, then this student is a first-year with lottery number 28. 

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FYE Components and Expectations

Every first-year student was involved in either the Burg FYE program or the Traditional FYE program. The components and expectations for each program are listed below.

Burg FYE

All students in the Burg FYE program participate in four different components:

• Their first-year seminar
• The Thursday 11:30-12:30 meetings with their seminar
• The Burg gatherings that bring all the seminars together
• Monthly community meetings with their residence hall floor

Burg FYE students can earn up to 11 points through their participation:

• 5 points by meeting the expectations set by their professor and administrator for participation in the seminar, Thursday meetings, and Burg gatherings. Each session is not worth a particular number of points; you are assigned points based on your overall engagement.
• 6 points by attending monthly floor community meetings (August through January – 1 point per meeting).

Traditional FYE

All students in the Traditional FYE program are expected to attend every session that is offered in order to benefit fully from the First-Year Experience (FYE) program. They can earn up to 11 points through their participation.

The program consists of the following three components:

• Five Core Sessions (one point per session)
  • Library Orientation
  • Diversity Discussion
  • Paul Wesselmann Presentation
  • Academic Life Session
  • Fall Convocation
• Six Community Meetings (one point per meeting)
  • Monthly floor meetings August-January)
• Elective Sessions
  • Numerous sessions on various topics of interest that students can attend in order to make up a point for a session missed earlier in the semester or that they may miss later in the semester. The list of electives can be found on the FYE website.

The expectations outlined above are designed to reflect the fact that Gettysburg College values engagement and personal accountability. The more engaged you are, the more you are rewarded. With regards to FYE, your reward is both intangible, becoming better integrated into the community, and tangible, earning the opportunity to select housing earlier in the lottery process. At Gettysburg, housing is guaranteed for everyone but where you are housed depends on various factors. Your level of participation in FYE is one of these contributing factors.

Here's how it works:

As stated, both FYE programs consist of 11 points that can be earned. The more points you earn, the more likely you are to receive a better lottery number for your sophomore housing. Lottery numbers will be assigned based on both the number of FYE points earned and GPA.

• Students who receive all 11 points will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these groups.
• Students who receive 10 points will be grouped together.
• Students who receive 9 points will be grouped together.
• Students who receive 8 points will be grouped together.
• Students who receive 7 points will be grouped together.
• Students who receive 6 points will be grouped together.
• Students who receive 0 to 5 points will be grouped together and select housing at the end of their class.

Theme housing, which is a popular housing option for sophomore students, is not selected through a lottery system. However, completion of FYE, along with academic and student conduct records, is a factor in determining eligibility for this housing option. Students who receive zero to five FYE points will not be eligible to participate in theme housing.
Students have until February 13, 2013, to appeal (if necessary) their FYE attendance record.

Block Booking Option

Please note that current first-year students have the opportunity to block book rooms in Colonial and Musselman Halls. For more information on this option, please refer to the "Specific Group Information" section of the Guide.

What if I am not assigned a room this spring?

It is important to know that, as a first-year student, you may not be assigned a room through the housing selection process in the spring. All full-time students are guaranteed housing for all four years at Gettysburg but some first-year students (approximately 40) will leave campus in May not knowing where they will be living in the fall. This situation occurs each year because in the spring we assign housing to upperclass students who in the summer decide to take leaves of absence, withdraw, or transfer.

As spaces become available housing is assigned to current first-year students using the information collected on the preference forms that they fill out before leaving campus for the summer. All students who leave campus without a housing assignment will be notified of their housing by the end of July. Keep in mind all students are guaranteed housing and we will do our best to take housing preferences into consideration when assigning student housing in the summer.

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Students who are not pre-registered by May 31, 2013, will be withdrawn from the college by the Registrar’s office and the Office of Residence Life will remove students from their Fall 2013 housing and are not guaranteed their room should they be reinstated at a later date.

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One of the benefits of the online housing selection process is that students can select housing from the comfort of their residence hall room, from a computer while studying abroad/off-campus, or anywhere else you can access Gettysburg College's CNAV system.

With the online housing system, students will need to pre-select each other as roommates prior to selecting a room or apartment (instructions regarding this part of the process will be available the week of March 18, 2013.) The timeline for online housing selection can be found below; this includes when students can begin selecting roommates. When students select roommates, the online housing selection system will confirm that all roommates have selected one another—students will then be identified as a group. Only the student with the lowest lottery number and earliest lottery time will need to select housing for the group via the online housing selection system.

Students can choose to live with peers of a different class year. For example, a sophomore can live with a group of juniors; we call this a mixed group. There are two possibilities for mixed groups: Junior/Sophomore/First-Year groups and Sophomore/First-Year groups. The online housing selection process is set up to first allow same class year groups to select housing followed by mixed class groups. Please keep in mind that if you are setting up a mixed year group that current juniors and sophomores will not be able to create the group in the online system until after the junior/junior selection date (for juniors) or after the sophomore/sophomore selection date (for sophomores). Please refer to the timeline below for the dates for mixed group roommate and room selection.

Timeline for Online Housing Selection:

Current Junior/Junior Groups

• Monday, March 18, 2013 - Individual lottery times are posted in CNAV/MyHousing for current juniors
• Monday, March 18, 2013 - Junior/Junior groups begin selecting roommates
• Sunday, March 24, 2013 - housing selection begins at 1:00 p.m.

Current Junior/Sophomore/First-Year Groups

• Monday, March 25, 2013 (late afternoon) - Individual lottery times will be posted in CNAV/MyHousing for remaining current juniors to participate in  Junior/Sophomore/First-Year group online housing selection
• Monday, March 25, 2013 (late afternoon) - Junior/Sophomore/First-Year groups begin selecting roommates
• Tuesday, March 26, 2013 - housing selection begins at 6:00 p.m.

Current Sophomore/Sophomore Groups

• Monday, April 1, 2013 - Individual lottery times will be posted in CNAV/MyHousing for current sophomores
• Monday, April 1, 2013 - Sophomore/Sophomore groups begin selecting roommates
• Sunday, April 7, 2013 - housing selection begins at 1:00 p.m.

Current Sophomore/First-Year Groups

• Monday, April 8, 2013 (late afternoon) - Individual lottery times will be posted in CNAV/MyHousing for remaining current sophomores to participate in Sophomore/First-Year group online housing selection
• Monday, April 8, 2013 (late afternoon) - Sophomore/First-Year groups begin selecting roommates
• Tuesday, April 9, 2013 - housing selection begins at 6:00 p.m.

Current First-Year Groups

• Monday, April 15, 2013 (late afternoon)  - Individual lottery times will be posted in CNAV/MyHousing for current first-year students
• Monday, April 15, 2013 (late afternoon) - First-Year/First-Year groups begin selecting roommates
• Sunday, April 21, 2013 - housing selection begins at 1:00 p.m.

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A "Proxy" is a person who you designate to select your housing, in your absence, on your behalf. There are three occasions where a proxy is used:

1. Study Abroad/Off-Campus Proxy

   If students are currently studying off-campus and cannot participate in an on-campus process or select housing online, they must identify a proxy. Students were asked to complete the proxy form before they left campus in the fall. If a student did not complete the proxy form then he/she should email Sharon Fissel (sfissel@gettysburg.edu) to identify his/her proxy and adhere to all posted deadlines.

2. First-Year Block Booking Proxy

   The block booking housing selection process is NOT an online process. If students plan to block book rooms but cannot physically attend room selection on April 14, 2013, they must designate a proxy to attend on their behalf. They do so by completing a proxy form, which their proxy must bring with him/her when selecting housing on April 14, 2013.

3. Online Housing Selection Proxy Form:

   During online housing selection, if the person in a group with the lowest lottery number cannot select housing for their group at their assigned time, he/she must designate a proxy to select housing for the group.  He/she can do so by completing an Online Housing Selection Proxy Form.  Once this form is submitted (see timelines below), the lottery time will be "transferred" to the proxy so he/she can select housing for their group. Additional details are provided below.

   The completed Online Housing Selection Proxy Form must be brought to the Office of Residence Life, CUB 250, prior to the group's housing selection time. All online housing selection proxy forms must be completed by the deadlines listed below. Please follow the timelines set for each class year as PROXY REQUESTS CANNOT WAIT UNTIL THE TIME OF SELECTION. PLEASE PLAN ACCORDINGLY.

   • Current Junior/Junior groups and Junior/Sophomore/First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, March 21, 2013
   • Current Sophomore/Sophomore groups and Sophomore/First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, April 4, 2013
   • Current First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, April 18, 2013

   Once a completed Online Housing Selection Proxy Form is submitted, the earliest lottery time of the group will be “transferred” to the proxy so that he/she can select housing for his/her group. After this switch is made, the student with the lowest lottery number will no longer be responsible for carrying the housing group through the online housing selection process.

   If you have any questions about the Online Housing Selection proxy process, please contact the Office of Residence Life in CUB 250 at ext. 6901.
   
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Wait list preference forms are used for students who did not receive their first choice in housing accommodations. Students are permitted to be on more than one wait list. The forms will be used should room/apartments/suites become available. Since the forms are placed in class year/lottery order the time line for submitting and utilizing the forms is as follows:

Junior/Junior OR Junior/Sophomore/First-Year Groups

• Wait list preference forms available Wednesday, March 27, 2013
• Completed forms due to Residence Life by Monday, April 1, 2013
• Placements starting as soon Tuesday, April 2, 2013

Sophomore/Sophomore OR Sophomore/First-Year Groups

• Wait list preference forms available Wednesday, April 10, 2013
• Completed forms due to Residence Life by Monday, April 15, 2013
• Placements starting as soon Tuesday, April 16, 2013

First-Year/First-Year Groups

• Wait list preference forms available Monday, April 22, 2013
• Completed forms due to Residence Life by Monday, April 29, 2013
• Placements starting as soon Tuesday, April 30, 2013

Wait list preference forms received after the deadline will be placed in date-received order. Should rooms/suites/apartments become available, the Office of Residence Life will contact one of the students listed on the wait list preference form to accept an offer for a change in housing. Once a change in housing is accepted, that group's housing is complete and any other wait list preference forms that the group completed will be void. Wait list preference forms will be kept on file and utilized until Monday, June 3, 2013, at which time priority will be given to those students who have not yet received any housing.

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