Lottery numbers will be available online on Monday, March 6th for current juniors and current sophomores. For current first-year students, lottery numbers will be available online by Monday, April 3rd so that CYC points can be considered for first-year students.
Please note the following:
Lottery numbers are assigned by expected graduation term (not credits) and based on cumulative GPAs through the Fall 2016 Semester.
- Students who were abroad/studying off campus for the Fall 2016 Semester may not have had their grades transferred to the College yet. Therefore, their Spring 2016 cumulative GPA will be used.
- Please verify your expected graduation date by checking this information on CNAV/MyPlace/MyHousing/Housing-Self Service. Any junior or sophomore anticipating changing their graduation date must contact Academic Advising to petition and complete the approval process by Wednesday, March 1st.
- There is no differentiation between first and second semester standing in regard to class year designations. Please see the table below:
|CLASS YEAR DESIGNATION
||EXPECTED GRADUATION TERM
||Fall 2017 ~ Spring 2018 ~ Fall 2018
||Spring 2019 ~ Fall 2019
||Spring 2020 ~ Fall 2020
- Lottery numbers are broken down into cumulative grade point average groupings. The sections are as follows (with lottery numbers randomized within each delineation):
[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67] [2.66 to 2.33] [2.32 and below]
- Adjustments to GPAs after Thursday, March 2nd will not change lottery numbers or selection times assigned for current juniors or sophomores. Adjustments to GPAs after Thursday, March 30th will not change lottery numbers or selection times assigned for current first-year students.
All lottery numbers are comprised of four digits. The first digit represents class year designation: 1=junior, 2=sophomore, 3=first-year. The remaining three digits represent the student's lottery number within their class year.
Here are some examples: if a student has lottery number 2157, then this student is a sophomore with lottery number 157. If a student has lottery number 3028, then this student is a first-year student with lottery number 28.
Every first-year student has had the opportunity to participate in the Charting Your Course (CYC) program which consists of 18 total sessions (13 required and 5 electives) ranging from campus traditions and the Common Read experiences to community meetings and engaging group dialogues. Student attendance at these sessions is tracked throughout the program to encourage engagement in the Gettysburg community. The number of sessions that first-year students have attended, along with their first semester GPA, contributes to determining their housing lottery number.
The CYC attendance expectation (and its impact on your housing lottery number) is designed to reflect the fact that Gettysburg College values engagement and personal accountability. The more engaged students choose to be, the greater the potential reward. In terms of CYC, the rewards are both intangible, such as becoming better integrated into the community and more deeply immersed in meaningful experiences, and tangible, like earning the opportunity to select housing earlier in the lottery process. At Gettysburg, housing is guaranteed for everyone, but where students are housed depends on various factors, including level of participation in CYC.
As a reminder, the CYC program consisted of the following 13 required sessions:
- CIRP Survey
- Getting to Know Musselman Library
- Identity Awareness & Violence Prevention Program
- Cristina Henriquez Public Presentation
- Small Group Discussion of The Book of Unknown Americans
- Twilight Hour
- 7 Community Meetings (September through March)
Each student was also given the opportunity to participate in and receive CYC credit for up to 5 elective events within the maximums for each category, including academic presentations, sporting events, theatrical performances and more. Elective credits beyond the maximum amounts accepted for each categoy will not be counted.
For example, if you have been to 5 elective events, but all are in the Social Justice Dialogue Group category, you will only receive 2 credits due to the category maximum.
The breakdown of CYC elective event categories and maximums is as follows:
- Social Justice Dialogue Groups (2 max)
- Theater, Visual, Music Arts (2 max)
- Academic/Department Sponsored Presentations (3 max)
- Athletic & Campus Recreation (2 max)
- Careeer Development Events (2 max)
Here's how it works:
Charting Your Course consists of 18 sessions: 13 required and 5 electives. Lottery numbers will be determined by GPA range, then CYC points as indicated below.
[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67] [2.66 to 2.33] [2.32 and below]
CYC Attendance breakdown:
- Students who attended all 13 required sessions:
- 18 sessions (13 required, plus 5 electives)
- 17 sessions (13 required, plus 4 electives)
- 16 sessions (13 required, plus 3 electives)
- 15 sessions (13 required, plus 2 electives)
- 14 sessions (13 required, plus 1 elective)
- 13 sessions (all required)
- Students who attended 12 or fewer required sessions (could be any combination of required and elective events)
- 17 sessions
- 16 or 15 sessions
- 14 or 13 sessions
- 12 or 11 sessions
- 10 or 9 sessions
- 8 or fewer sessions
Students should be monitoring their own CYC attendance via Moodle. The last day to appeal if there are any discrepancies is Tuesday, March 28, 2017. Questions and appeals should be sent to firstname.lastname@example.org.
Wednesday, March 29th by 5:00 p.m.
CYC and Lottery Number Timeline:
Monday, February 27th at 10:00 p.m.
Community Meeting (required CYC credit)
Monday, March 27th at 10:00 p.m.
Last Community Meeting (required CYC credit)
Tuesday, March 28th by 5:00 p.m.
Last day to challenge CYC attendance
Deadline for current first-year students to apply AND be approved to change GPA. Contact Academic Advising for more information.
Monday, April 3rd
Lottery numbers and lottery selection times posted to CNAV/MyHousing
Sunday, April 9th beginning at 1:00 p.m.
First-year online housing selection
Students who are not pre-registered for classes by May 31, 2017, will be withdrawn from the college by the Registrar's office and the Office of Residential & First-Year Programs will remove students from their Fall 2017 housing and are not guaranteed their room should they be reinstated at a later date. X Close
Students who are not currently enrolled at Gettysburg College may be eligible to participate in the housing selection process as follows:
Students returning from a leave of absence:
Students must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return.
Students readmitted after a withdrawal:
- Students returning from a Leave of Absence for the fall semester:
Students will be given a housing lottery number to participate in the Housing Selection Process after they have been approved to return by the Academic Standing Committee. Please click on the Housing Selection link to view more details about the Housing Selection Process.
- Students returning from a Leave of Absence for the spring semester:
Once students are approved to return by the Academic Standing Committee, the Office of Residential & First Year Programs will send students a Housing Preference Form to complete and return by the designated deadline set. The Office of Residential & First-Year Programs will do their best to accommodate your preference based on the vacancies available.
The student must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return.
- Students readmitted for the fall semester:
Should a student be approved for fall readmission during Housing Selection for the fall semester, they will be permitted to participate in housing selection processes with friends using their friends lottery number. Readmitted students are not given a housing lottery number to participate in the Housing Selection Process as the lottery numbers assignment process is usually completed. Please click on the Housing Selection link to view more details about the Housing Selection Process.
- Students readmitted for the spring semester:
Once students are approved to return by the Academic Standing Committee, the Office of Residential & First Year Programs will send students a Housing Preference Form to complete and return by the designated deadline set. The Office of Residential & First-Year Programs will do their best to accommodate your preference based on the vacancies available. A student who has been granted a withdrawal must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1st for the Fall semester and no later than November 1st for the Spring semester.
Please contact the Office of Residential & First Year Programs if you have questions about housing (717-337-6901).
One of the benefits of the online housing selection process is that students can select housing from the comfort of their residence hall room, from a computer while studying abroad/off-campus, or anywhere else you can access Gettysburg College's CNAV system.
With the online housing system, students will need to pre-select each other as roommates prior to selecting a room or apartment (instructions regarding this part of the process will be available the week of March 6th.) Students can choose to live with peers of a different class year and of different genders.
The timeline for online housing selection can be found below; this includes when students can begin selecting roommates. When students select roommates, the online housing selection system will confirm that all roommates have selected one another; students will then be identified as a group. Only the student with the lowest (best) lottery number and earliest lottery time will be select housing for the group via the online housing selection system.
Timeline for Online Housing Selection:
Current Juniors (anticipated graduation date of Fall 2017, Spring 2018, or Fall 2018)
Current Sophomores (anticipated graduation date of Spring 2019 or Fall 2019)
(this timeline also applies to current first-years who will be roommates of juniors or sophomores)
- Monday, March 6th:
Individual lottery numbers are posted on CNAV/MyPlace/MyHousing/Housing Self-Service
- Monday, March 20th:
Individual lottery times are posted on CNAV/MyPlace/MyHousing/Housing Self-Service
Students begin selecting roommates on CNAV/MyPlace/MyHousing/Housing Self-Service
- Sunday, March 26th:
Current juniors: housing selection begins at 9:00 a.m.
Current sophomores: housing selection start time immediately follows after juniors select housing
Current First-Year Students
(anticipated graduation date of Spring 2020 or Fall 2020)
- Monday, April 3rd:
Individual lottery numbers and times will be posted on CNAV/MyPlace/MyHousing/Housing Self-Service for current first-year students
First-year groups begin selecting roommates on CNAV/MyPlace/MyHousing/Housing Self-Service for current first-year students
- Sunday, April 9th:
Housing selection begins at 1:00 p.m.
A Proxy is a person who you designate to select your housing, in your absence, on your behalf. There are two occasions where a proxy is used:
During online housing selection, if the person in a group with the lowest (best) lottery number cannot select housing for their group at their assigned time (due to an athletic event, academic class, studying abroad), he/she must designate a proxy to select housing for the group.
He/she can do so by completing a Proxy Form. Once this form is submitted (see timelines below), the lottery time will be "transferred" to the proxy so he/she can select housing for their group. After this switch is made, the student with the lowest (best) lottery number will no longer be responsible for carrying the housing group through the online housing selection process. Additional details are provided below.
The completed proxy form must be brought to the Office of Residential & First-Year Programs, CUB 250, prior to the group's housing selection time. All proxy forms must be completed by the deadlines listed below. Please follow the timelines set for each class year as PROXY REQUESTS CANNOT WAIT UNTIL THE TIME OF SELECTION. PLEASE PLAN ACCORDINGLY.
- Current Juniors and their groups must complete their proxy requests by 5:00 p.m. on Thursday, March 23rd
- Current Sophomores and their groups must complete their proxy requests by 5:00 p.m. on Thursday, March 23rd
- Current First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, April 6th
If you have any questions about the proxy process for online housing selection, please contact the Office of Residential & First-Year Programs in CUB 250 at 717-337-6901.
A Room Switch Agreement form is a signed agreement made between two students. One student agrees to live in a space for the fall semester and he/she MUST vacate that space at the end of the fall semester so that another student can move into that same space for the spring semester.
While these forms are mostly utilized by students who are studying abroad a semester, any two students can take advantage of this option. Completed room switch agreements should be turned in to the Office of Residential & First-Year Programs as soon as possible, but no later than Friday, November 10, 2017, for the Spring 2018 semester.
Please note the following:
- The fall resident agrees to live in a space for the fall semester and MUST vacate the space for the spring semester.
- If the fall resident changes rooms during the fall semester, the "Room Switch Agreement" will be in effect for the room in which the student resides at the conclusion of the fall semester.
- If the fall resident leaves the College during the fall semester, the "Room Switch Agreement" becomes void.
- NO EXCEPTIONS will be made for the conditions listed above.