Lottery numbers will be available online on Friday, February 13, 2015, for current juniors.
For current sophomores, lottery numbers will be available on Friday, February
27, 2015. For current
first-year students, lottery numbers will be available online by Monday,
March 30, 2015, so that
CYC points can be considered for first-year students. Please note the following:
- Lottery numbers are assigned by expected graduation term (not credits) and based on cumulative GPAs through the Fall 2014 Semester.
- Please verify your expected graduation date by checking this information on
CNAV/MyPlace/MyHousing/Housing-Self Service. If you anticipate changing your graduation date, you must contact Academic Advising to petition and complete the approval process by Friday, March 20, 2015.
- There is no differentiation between first and second semester standing in regard to class year designations. Please see the table below:
|CLASS YEAR DESIGNATION
||EXPECTED GRADUATION TERM
||Fall 2015 ~ Spring 2016 ~ Fall 2016
||Spring 2017 ~ Fall 2017
||Spring 2018 ~ Fall 2018
- Lottery numbers are broken down into cumulative grade point average groupings. The sections are as follows (with lottery numbers scrambled within each delineation):
[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67]
[2.66 to 2.33] [2.32 and below]
- Students who were abroad/studying off campus for the Fall 2014 Semester may not have had their grades transferred to the College yet. Therefore, their Spring 2014 cumulative GPA will be used.
- Adjustments to GPAs after Friday, February 13, 2015, will not change lottery numbers or selection times assigned.
All lottery numbers are comprised of four digits. The first digit
represents class year designation: 1=junior, 2=sophomore, 3=first-year.
The remaining three digits represent the student's lottery number within
their class year. Here are some examples: if a student has
lottery number 2157, then this student is a sophomore with lottery number
157. If a student has lottery number 3028, then this student is a
first-year with lottery number 28.
CYC Components and Expectations
Every first-year student has had the opportunity to participate in the Charting
Your Course (CYC) program which consists of 13 sessions ranging
from campus traditions and the Common Read experiences to
community meetings and engaging dialogues and presentations.
Student attendance at these sessions is tracked throughout the
program to encourage engagement. The number of sessions
that you have attended, along with your first semester GPA,
contributes to determining your housing lottery number.
The expectation of
attendance (and its impact on your housing lottery number) is
designed to reflect the fact that Gettysburg College values
engagement and personal accountability. The more engaged you
are, the more you are rewarded. With regards to CYC, your reward
is both intangible, becoming better integrated into the
community and more deeply immersed in meaningful experiences,
and tangible, earning the opportunity to select housing earlier
in the lottery process. At Gettysburg, housing is guaranteed for
everyone but where you are housed depends on various factors.
Your level of participation in CYC is one of these contributing
As a reminder, the CYC program consisted of the following 13
- CIRP Survey
- Musselman Library Orientation
- Wes Moore Presentation
- No Bystanders Presentation
- The Other Wes Moore Small Group Discussion
- Paul Wesselmann Presentation
- Fall Convocation with Julian Bond
- Twilight Walk
- 5 Community Meetings (including one on March 2)
Here's how it works logistically:
As stated, the CYC program consists of 13 sessions. The more sessions you attended, the more likely you are to receive a better lottery number for your sophomore housing. Lottery numbers
will be assigned based on both the number of CYC sessions attended and GPA.
- Students who attended 13 sessions will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these subgroups.
- Students who attended 11 or 12 sessions will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these subgroups.
- Students who attended 9 or 10 sessions will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these subgroups.
- Students who attended 7 or 8 sessions will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these subgroups.
- Students who attended 6 or fewer sessions will be grouped together and divided into GPA subgroups, and then housing lottery numbers will be randomly assigned within these subgroups.
After students are informed of their attendance record in early March, they will have until March 20, 2015 to appeal if they believe there are any discrepancies or inaccuracies.
Block Booking and Available Apartment Selection
Please note that current first-year students have the opportunity to block book rooms in Colonial and Musselman Halls,
as well as any apartments that may be remaining at the time of
Block Booking selection. All spaces must be filled to capacity. For more information on this option, please refer
to the "Specific Group Information
" section of the
What if I am not assigned a room this spring?
It is important to know that, as a first-year student, you may not be assigned a room through the housing selection process in the spring. All full-time
students are guaranteed housing for all four years at Gettysburg but some first-year students (approximately 40) will leave campus in May not knowing where
they will be living in the fall. This situation occurs each year because in the spring we assign housing to upperclass students who in the summer decide to take
leaves of absence, withdraw, or transfer.
As spaces become available housing is assigned to current first-year students using the information collected on the preference forms that they fill out before leaving
campus for the summer. All students who leave campus without a housing assignment will be notified of their housing by the end of July. Keep in mind all students
are guaranteed housing and we will do our best to take housing preferences into consideration when assigning student housing in the summer.
Students who are not
pre-registered by May 31, 2015, will be withdrawn from the college by the Registrar's office and the Office of Residential & First-Year Programs will remove
students from their Fall 2015 housing and are not guaranteed their room should they be reinstated at a later date. X Close
One of the benefits of the online housing selection process is that students can select housing from the comfort of their residence hall room, from a computer while studying abroad/off-campus,
or anywhere else you can access Gettysburg College's CNAV system.
Students can choose to live with peers of a different class year. For
example, a sophomore can live with a group of juniors. In the past, juniors who
were selecting sophomores or first-years as roommates would not be able to
select their housing until after groups that are entirely juniors selected
housing. However, NEW THIS YEAR, this does NOT affect the junior(s) in the
group in regards to when they select housing.
With the online housing system, students will need to pre-select each other as roommates prior to selecting a room or apartment (instructions regarding this part of the process will be
available the week of March 16, 2015.) Students can choose to live with peers of a different class year. The timeline for online housing selection can be found below; this includes when students can begin selecting roommates. When students select roommates,
the online housing selection system will confirm that all roommates have
selected one another; students will then be identified as a group. Only the student with the lowest lottery number and earliest lottery time will need to select housing for the group via
online housing selection system.
Timeline for Online Housing Selection:
Current Juniors (anticipated graduation dates of Fall 2015, Spring 2016,
or Fall 2016)
(this includes current sophomores or first-years who will
be roommates of juniors)
- Monday, March 16, 2015 - Individual lottery times are posted in CNAV/MyPlace/MyHousing/Housing Self-Service
for current juniors
- Monday, March 16, 2015 - Juniors begin selecting roommates
- Sunday, March 22, 2015 - Housing selection begins at 1:00 p.m.
Current Sophomores (anticipated graduations dates of Spring 2017 or Fall
(this includes current first-years who will
be roommates of sophomores)
- Monday, March 23, 2015 - Individual lottery times will be posted in CNAV/MyPlace/MyHousing/Housing Self-Service
for current sophomores
- Monday, March 23, 2015 - Sophomore groups begin selecting
- Sunday, March 29, 2015 - Housing selection begins at 1:00 p.m.
Current First-Years (anticipated graduation dates of Spring 2018 or Fall
- Monday, April 13, 2015 (late morning) - Individual lottery times
will be posted in CNAV/MyPlace/MyHousing/Housing Self-Service for current first-year students
- Monday, April 13, 2015 (late morning) - First-year groups
begin selecting roommates
- Tuesday, April 14, 2015 - Housing selection begins at 6:00 p.m.
A Proxy is a person who you designate to select your housing, in your absence, on your behalf. There are two occasions where a proxy is used:
First-Year Block Booking Proxy
The block booking housing selection process is NOT an online
process. If students plan to block book rooms but cannot
physically attend room selection on April 12, 2015, they must designate a
proxy to attend on their behalf. They do so by completing a proxy
form, which their proxy must bring with him/her when selecting housing
on April 12, 2015.
Online Housing Selection Proxy Form:
During online housing selection, if the person in a group with the
lowest lottery number cannot select housing for their group at their
assigned time, he/she must designate a proxy to select housing for the
group. He/she can do so by completing an
Online Housing Selection
Once this form is submitted (see timelines below), the lottery time will
be "transferred" to the proxy so he/she can select housing for their
group. Additional details are provided below.
The completed Online Housing Selection Proxy Form must be brought to the Office of Residential & First-Year Programs, CUB 250, prior to the group's housing selection time.
All online housing selection proxy forms must be completed by the deadlines listed below. Please follow the timelines set for each class year as PROXY REQUESTS
CANNOT WAIT UNTIL THE TIME OF SELECTION. PLEASE PLAN ACCORDINGLY.
- Current Junior groups must complete their proxy requests by 5:00 p.m. on Thursday, March 19,
- Current Sophomore groups must complete their proxy requests by 5:00 p.m. on
March 26, 2015
- Current First-Year groups must complete their proxy requests by 5:00 p.m. on Monday, April 13, 2015
If students are currently studying off-campus and cannot participate in an
on-campus process or select housing online, they must identify a proxy.
Students were asked to complete the proxy form before they left campus
in the fall. If a student did not complete the proxy form then he/she
should email Sharon Fissel (firstname.lastname@example.org)
to identify his/her proxy and adhere to all posted deadlines.
Once a completed Online Housing Selection Proxy Form is submitted, the earliest lottery time of the group will be "transferred" to the proxy so that he/she can select housing for his/her group. After this switch is made, the student with the lowest lottery number will no longer be responsible for carrying the housing group through the online housing selection process.
If you have any questions about the Online Housing Selection proxy process, please contact the Office of Residential & First-Year Programs in CUB 250 at
Wait list forms are used for students who did not receive their first choice in housing accommodations. Students are permitted to be on more than one wait list. The forms will be used should room/apartments/suites become available. Since the forms are placed in class year/lottery order the time line for submitting and utilizing the forms is as follows:
- Wait list forms available Monday, March 23, 2015
- Completed forms due to Residential & First-Year Program by Monday, April 6, 2015
- Placements starting as soon Tuesday, April 7, 2015
- Wait list forms available Monday, March 30, 2015
- Completed forms due to Residential & First-Year Programs by Monday, April 6, 2015
- Placements starting as soon Tuesday, April 7, 2015
- Wait list forms available Wednesday, April 15, 2015
- Completed forms due to Residential & First-Year Programs by Wednesday, April 22, 2015
- Placements starting as soon Thursday, April 23, 2015
Wait list forms received after the deadline will be placed in date-received order. Should rooms/suites/apartments become available, the Office of Residential & First-Year Programs will contact one
of the students listed on the wait list form to accept an offer for a change in housing. Once a change in housing is accepted, that group's housing is complete and any other wait
list forms that the group completed will be void. Wait list forms will be kept on file and utilized until Monday, June 1, 2015, at which time priority will be given
to those students who have not yet received any housing.
Room Switch Agreement form is a signed agreement made between two students. One student agrees to live in a space for the fall semester and he/she MUST vacate that space at the end of the fall
semester so that another student can move into that same space for the spring semester. While these forms are mostly utilized by students who are studying abroad a semester, any two students can
take advantage of this option. Completed room switch agreements should be turned in to the Office of Residential & First-Year Programs as soon as possible, but no later than Friday, November 6, 2015, for the
Spring 2016 semester.
Please note the following:
- The fall resident agrees to live in a space for the fall semester and MUST vacate the space for the spring semester.
- If the fall resident changes rooms during the fall semester, the "Room Switch Agreement" becomes void.
- If the fall resident leaves the College during the fall semester, the "Room Switch Agreement" becomes void.
- NO EXCEPTIONS will be made for the conditions listed above.