Lottery numbers will be available online on Friday, February 7, 2014 for current sophomores and juniors. For current
first-year students, lottery numbers will be available online by Friday, February 21, 2014, so that FYE points can be considered for first-year students. Please note the following:
- Lottery numbers are assigned by expected graduation term (not credits) and based on cumulative GPAs through the Fall 2013 Semester.
- Please verify your expected graduation date by checking this information on
CNAV/MyHousing. If you anticipate changing your graduation date, you must contact Academic Advising to petition and complete the approval process by Friday, March
- There is no differentiation between first and second semester standing in regard to class year designations. Please see the table below:
|CLASS YEAR DESIGNATION
||EXPECTED GRADUATION TERM
||Fall 2014 ~ Spring 2015 ~ Fall 2015
||Spring 2016 ~ Fall 2016
||Spring 2017 ~ Fall 2017
- Lottery numbers are broken down into cumulative Grade Point Average groupings. The sections are as follows (with lottery numbers scrambled within each delineation):
[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67]
[2.66 to 2.33] [2.32 and below]
- Students who were abroad/studying off campus for the Fall 2013 Semester may not have had their grades transferred to the College yet. Therefore, their Spring 2013 cumulative GPA will be used.
- Adjustments to GPAs after Friday, February 7, 2014, will not change lottery numbers or selection times assigned.
All lottery numbers are comprised of four digits. The first digit
represents class year designation: 1=junior, 2=sophomore, 3=first-year.
The remaining three digits represent the student's lottery number within
their class year. Here are some examples: if a student has
lottery number 2157, then this student is a sophomore with lottery number
157. If a student has lottery number 3028, then this student is a
first-year with lottery number 28.
FYE Components and Expectations
Every first-year student is involved in the Charting Your Course (CYC) which consists of
the Maximizing Gettysburg sessions,
campus traditions, and community meetings. There is a total of 16 sessions, and
student attendance at these sessions is tracked throughout the program. Your
attendance at these sessions, along with your GPA, will determine your housing
number when picking sophomore housing during the second semester of your
The program consists of the following three sections:
- Maximizing Gettysburg (one point per session)
- Library and Information Literacy
- Gettysburg Curriculum and Advising
- Student Involvement and Leadership
- Career Exploration and Connecting with Alumni
- Off-Campus Studies
- Collaborative Learning
- Diversity (Paul Wesselmann)
- Experience Gettysburg
- Fall Convocation
- Twilight Walk
- Six Community Meetings (one point per meeting)
- Monthly floor meetings August-January)
The expectation of engagement and attendance outlined above is designed to reflect the fact that Gettysburg College values engagement and personal accountability. The more engaged you are,
the more you are rewarded. With regards to CYC, your reward is both intangible, becoming better integrated into the community, and tangible, earning the opportunity to select housing earlier
in the lottery process. At Gettysburg, housing is guaranteed for everyone but where you are housed depends on various factors. Your level of participation in CYC is one of these
Here's how it works:
As stated, the CYC program consists of 16 points that can be earned. The more
points you earn, the more likely you are to receive a better lottery number for
your sophomore housing. Lottery numbers will be assigned based on both the
number of CYC points earned and GPA.
- Students who receive 15 or 16 points will be grouped together and
divided into GPA subgroups, and then housing lottery numbers will be randomly
assigned within these groups.
- Students who receive 13 or 14 points will be grouped together.
- Students who receive 11 or 12 points will be grouped together.
- Students who receive 9 or 10 points will be grouped together.
- Students who receive 7 to 8 points will be grouped together.
- Students who receive 5 to 6 points will be grouped together.
- Students who receive below 5 points will be grouped together and select housing at the end of their class.
Residing in College Houses (a Spark or Theme House), which is a popular housing option for sophomore students, is
not selected through a lottery system. However, completion of CYC, along with
academic and student conduct records, is a factor in determining eligibility for
this housing option. Students who receive zero to five CYC points will
not be eligible to participate in the College Houses program.
Students have until February 12, 2014, to appeal (if necessary) their CYC attendance record.
Block Booking Option
Please note that current first-year students have the opportunity to block book rooms in Colonial and Musselman Halls. For more information on this option, please refer
to the "Specific Group Information" section of the
What if I am not assigned a room this spring?
It is important to know that, as a first-year student, you may not be assigned a room through the housing selection process in the spring. All full-time
students are guaranteed housing for all four years at Gettysburg but some first-year students (approximately 40) will leave campus in May not knowing where
they will be living in the fall. This situation occurs each year because in the spring we assign housing to upperclass students who in the summer decide to take
leaves of absence, withdraw, or transfer.
As spaces become available housing is assigned to current first-year students using the information collected on the preference forms that they fill out before leaving
campus for the summer. All students who leave campus without a housing assignment will be notified of their housing by the end of July. Keep in mind all students
are guaranteed housing and we will do our best to take housing preferences into consideration when assigning student housing in the summer.
Students who are not
pre-registered by May 31, 2014, will be withdrawn from the college by the Registrar's office and the Office of Residential & First-Year Programs will remove
students from their Fall 2014 housing and are not guaranteed their room should they be reinstated at a later date. X Close
One of the benefits of the online housing selection process is that students can select housing from the comfort of their residence hall room, from a computer while studying abroad/off-campus, or anywhere else you can access Gettysburg College's CNAV system.
With the online housing system, students will need to pre-select each other as roommates prior to selecting a room or apartment (instructions regarding this part of the process will be available the week of March 17, 2014.) The timeline for online housing selection can be found below; this includes when students can begin selecting roommates. When students select roommates, the online housing selection system will confirm that all roommates have
selected one another; students will then be identified as a group. Only the student with the lowest lottery number and earliest lottery time will need to select housing for the group via the
online housing selection system.
Students can choose to live with peers of a different class year. For example, a sophomore can live with a group of juniors; we call this a mixed group.
There are two possibilities for mixed groups: Junior/Sophomore/First-Year groups and Sophomore/First-Year groups.
The online housing selection process is set
up to first allow same class year groups to select housing followed by mixed class groups.
Please keep in mind that if you are setting up a mixed year group that
current juniors and sophomores will not be able to create the group in the online system until after the junior/junior selection date (for juniors) or after the
sophomore/sophomore selection date (for sophomores). Please refer to the
timeline below for the dates for mixed group roommate and room selection.
Timeline for Online Housing Selection:
Current Junior/Junior Groups
- Monday, March 17, 2014 - Individual lottery times are posted in CNAV/MyHousing
for current juniors
- Monday, March 17, 2014 - Junior/Junior groups begin selecting roommates
- Sunday, March 23, 2014 - Housing selection begins at 1:00 p.m.
Current Junior/Sophomore/First-Year Groups
- Monday, March 24, 2014 (late afternoon) - Individual lottery times will be
posted in CNAV/MyHousing for remaining current juniors to participate in
Junior/Sophomore/First-Year group online housing selection
- Monday, March 24, 2014 (late afternoon) - Junior/Sophomore/First-Year groups begin selecting roommates
- Tuesday, March 25, 2014 - Housing selection begins at 6:00 p.m.
Current Sophomore/Sophomore Groups
- Monday, March 31, 2014 - Individual lottery times will be posted in CNAV/MyHousing
for current sophomores
- Monday, March 31, 2014 - Sophomore/Sophomore groups begin selecting
- Sunday, April 6, 2014 - Housing selection begins at 1:00 p.m.
Current Sophomore/First-Year Groups
- Monday, April 7, 2014 (late afternoon) - Individual lottery times will be
posted in CNAV/MyHousing for remaining current sophomores to participate
in Sophomore/First-Year group online housing selection
- Monday, April 7, 2014 (late afternoon) - Sophomore/First-Year groups
begin selecting roommates
- Tuesday, April 8, 2014 - Housing selection begins at 6:00 p.m.
Current First-Year Groups
- Wednesday, April 16, 2014 (late afternoon) - Individual lottery times
will be posted in CNAV/MyHousing for current first-year students
- Wednesday, April 16, 2014 (late afternoon) - First-Year/First-Year groups
begin selecting roommates
- Sunday, April 27, 2014 - Housing selection begins at 1:00 p.m.
A Proxy is a person who you designate to select your housing, in your absence, on your behalf. There are three occasions where a proxy is used:
- Study Abroad/Off-Campus Proxy
If students are currently studying off-campus and cannot participate in an
on-campus process or select housing online, they must identify a proxy.
Students were asked to complete the proxy form before they left campus
in the fall. If a student did not complete the proxy form then he/she
should email Sharon Fissel (email@example.com)
to identify his/her proxy and adhere to all posted deadlines.
First-Year Block Booking Proxy
The block booking housing selection process is NOT an online
process. If students plan to block book rooms but cannot
physically attend room selection on April 13, 2014, they must designate a
proxy to attend on their behalf. They do so by completing a proxy
form, which their proxy must bring with him/her when selecting housing
on April 13, 2014.
Online Housing Selection Proxy Form:
During online housing selection, if the person in a group with the
lowest lottery number cannot select housing for their group at their
assigned time, he/she must designate a proxy to select housing for the
group. He/she can do so by completing an
Online Housing Selection
Once this form is submitted (see timelines below), the lottery time will
be "transferred" to the proxy so he/she can select housing for their
group. Additional details are provided below.
The completed Online Housing Selection Proxy Form must be brought to the Office of Residential & First-Year Programs, CUB 250, prior to the group's housing selection time.
All online housing selection proxy forms must be completed by the deadlines listed below. Please follow the timelines set for each class year as PROXY REQUESTS
CANNOT WAIT UNTIL THE TIME OF SELECTION. PLEASE PLAN ACCORDINGLY.
- Current Junior/Junior groups and Junior/Sophomore/First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, March 20,
- Current Sophomore/Sophomore groups and Sophomore/First-Year groups must complete their proxy requests by 5:00 p.m. on
April 3, 2014
- Current First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, April
Once a completed Online Housing Selection Proxy Form is submitted, the earliest lottery time of the group will be "transferred" to the proxy so that he/she can select housing for his/her group. After this switch is made, the student with the lowest lottery number will no longer be responsible for carrying the housing group through the online housing selection process.
If you have any questions about the Online Housing Selection proxy process, please contact the Office of Residential & First-Year Programs in CUB 250 at
Wait list preference forms are used for students who did not receive their first choice in housing accommodations. Students are permitted to be on more than one wait list. The forms will be used should room/apartments/suites become available. Since the forms are placed in class year/lottery order the time line for submitting and utilizing the forms is as follows:
Junior/Junior OR Junior/Sophomore/First-Year Groups
- Wait list preference forms available Wednesday, March 26, 2014
- Completed forms due to Residential & First-Year Program by Monday, March 31, 2014
- Placements starting as soon Tuesday, April 1, 2014
Sophomore/Sophomore OR Sophomore/First-Year Groups
- Wait list preference forms available Wednesday, April 9, 2014
- Completed forms due to Residential & First-Year Programs by Monday, April 14, 2014
- Placements starting as soon Tuesday, April 15, 2014
- Wait list preference forms available Monday, April 28, 2014
- Completed forms due to Residential & First-Year Programs by Friday, May 2, 2014
- Placements starting as soon Monday, May 5, 2014
Wait list preference forms received after the deadline will be placed in date-received order. Should rooms/suites/apartments become available, the Office of Residential & First-Year Programs will contact one
of the students listed on the wait list preference form to accept an offer for a change in housing. Once a change in housing is accepted, that group's housing is complete and any other wait
list preference forms that the group completed will be void. Wait list preference forms will be kept on file and utilized until Monday, June 2, 2014, at which time priority will be given
to those students who have not yet received any housing.
Room Switch Agreement form is a signed agreement made between two students. One student agrees to live in a space for the fall semester and he/she MUST vacate that space at the end of the fall
semester so that another student can move into that same space for the spring semester. While these forms are mostly utilized by students who are studying abroad a semester, any two students can
take advantage of this option. Completed room switch agreements should be turned in to the Office of Residential & First-Year Programs as soon as possible, but no later than Friday, November 7, 2014, for the
spring 2015 semester.
Please note the following:
- The fall resident agrees to live in a space for the fall semester and MUST vacate the space for the spring semester.
- If the fall resident changes rooms during the fall semester, the "Room Switch Agreement" becomes void.
- If the fall resident leaves the College during the fall semester, the "Room Switch Agreement" becomes void.
- NO EXCEPTIONS will be made for the conditions listed above.