For the 2013-2014 academic year, Gettysburg College is once again offering students housing at the Lutheran Theological Seminary, which is one mile from the Gettysburg College campus. All spaces at the Seminary will be apartments. The details (spaces, cost, etc.) will be shared with students via email in late February. At this time, it is likely that students will be able to select large “efficiency” one-person apartments in Baughman. This is a three story residence hall with apartments that include a walk-in closet, furniture and appliances (double bed, refrigerator, stove, desk and chair, dining table and chairs, bookcase), private bathroom with shower, air conditioning, coin operated laundry in the building, and parking immediately outside the building. Other Seminary information will be available soon.

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This year we are again offering the housing option for current first-year students called Block Booking. What is Block Booking? It is a chance for current first-year students who wish to live together to select 2 or 3 rooms (for groups of 4 or 6 persons) using one lottery number. This program will be available in Musselman and Colonial Halls. Students will be able to block book on the 2nd, 3rd, and 4th floors of Musselman Hall and all rooms in Colonial Hall.

Students who wish to participate in Block Booking will need to attend room selection on Sunday, April 14, 2013, 2:00-4:00 p.m. (CUB 260). Block Booking cannot be done using the online housing selection system; therefore, all students participating in Block Booking must physically attend room selection during this time. If you are unable to do so, you must designate a proxy to select a room for you. You must complete a proxy form signed by you and your proxy; your proxy then needs to bring the completed proxy form along to room selection on April 14, 2013, to select a room on your behalf. 

Special Note: FYE participation will not influence students’ eligibility for Block Booking.

Please note the following:

• As a reminder, this is NOT an online housing process and students interested in participating in the block booking housing option must report to the CUB, room 260 at the designated times listed below, using only the best (lowest) lottery number of group.
• Housing selection will occur in lottery number order, so please arrive promptly at the beginning of your group's designated time.
• All rooms in Colonial and only the second, third, and fourth floors of Musselman hall will be used for Block Booking.
• All room must be filled to capacity. Since all rooms are doubles, this means that groups must consist of 4 or 6 students (selecting 2 or 3 rooms).
• As in past years, groups may be of mixed gender; with gender-neutral housing as an option, any pair of students may live in a room within the block regardless of gender.
• Single rooms are not part of the block booking process.

Schedule for Block Booking on Sunday, April 14, 2013

Lottery numbers 3001 to 3050    2:00 p.m.
Lottery numbers 3051 to 3100    2:30 p.m.
Lottery numbers 3101 to 3200    3:00 p.m.
Lottery numbers 3201 +             3:30 p.m.

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Theme Housing provides more independence than traditional residence hall living and creates a strong sense of community.  These opportunities to learn about and promote a common interest makes the Theme Housing options very popular among Gettysburg College students. We offer two options: Established Theme Houses or One-Year Theme Houses.  All applications are web-based and can be found on the Theme Housing website.  Below are details for the variety of options available.  Direct any questions about theme housing to Scott Wojciechowski, Residential Life Coordinator for Sophomore Resources and Theme Housing (717-337-7503).

Applying for a One-Year Theme House

Students applying for Theme Housing must have a minimum 2.33 GPA and be in good standing with the College. Current First-Year students must have at least 6 FYE points to be eligible. Students applying for Theme Housing are subject to a review of academic and conduct records and FYE completion. Due to the residential spaces available for theme housing, each applying team must have at least five prospective residents.

Application timeline:

• Online application deadline: Monday, February 4, 2013, by 12:00 p.m.
• Selected applicants invited to interviews: Monday, February 11, 2013
• Interview scheduling: Monday, February 11 - Wednesday, February 13, 2013
• Interviews: Monday, February 18 and Wednesday, February 20, 2013
• Theme House placement announced: Monday, February 25, 2013
• Rosters and contracts due to Residence Life: Monday, March 4, 2013

Applying to Join an Established Theme House

Established Theme Houses are sponsored by student groups, academic departments, and the Office of Residence Life. Some of these programs have criteria that need to be met to participate and some have formal applications that need to be completed. If you are interested in joining an Established House, please contact the house leader(s) listed on our Current Houses page.

Additional Theme Housing Options:

Honors Housing
Honors Housing provides a 24-hour quiet environment for its residents. Current juniors who have at least a 3.25 overall GPA, current sophomores who have at least a 3.5 overall GPA and current first-year students who have a 3.5 or above are given highest consideration for honors housing. Students will be selected to live in one of the honors houses by class standing, GPA, application and recommendation. Applicants may not be under any current disciplinary sanctions in order to qualify for this housing. Learn more about the Honors Housing application.

R.I.S.E. House (Quarry Suites - West Hall)
Gettysburg College offers substance-free housing through the R.I.S.E. program (Respecting Individual Student Expectations). Upperclass students are eligible to live in the R.I.S.E. house and are required to meet all rules and bylaws of the community. Students who participate in this program make a commitment to maintain a living environment which promotes and respects healthy lifestyle choices, to live in a residential environment where alcohol and tobacco are not present nor used, and no drugs are used contrary to prescription or law. Students must be an active and engaged member of the R.I.S.E. community, attend all house meetings and abide by 24-hour quiet hours. Learn more about the R.I.S.E. House application.

The Writing House
The Writing House is a collaborative effort between the English Department and the Office of Residence Life to provide a strong living and learning community focused on exploring the field of writing. This theme house is coordinated through the English Department. Learn more about the Writing House application.

Application timeline for Honors, R.I.S.E., and Writing Houses

• Online application deadline: Friday, February 8, 2013, by 5:00 p.m.
• Acceptance notification: Monday, February 25, 2013
• Room selection: evening of Tuesday, February 26, 2013

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All students applying to study off-campus for the Fall 2013 Semester should plan to attend the Study Abroad Send-Off Orientation on Tuesday, March 26, 2013, at 5:00 p.m. in the CUB Ballroom. Staff members from the Office of Residence Life will explain the housing selection process. “Housing Intent Forms” (see below) will be available for students to complete and return to the Office of Residence Life. If you plan to study off-campus during the Fall Semester and wish to reside in an off-campus apartment upon returning in the spring, you MUST participate in the Off-Campus Housing Selection Process, beginning January 2013.

Eligibility to Apply for Housing

Students studying off-campus in the fall will receive a lottery number along with the rest of the student population. This number will be used to assign housing for the Spring 2014 Semester. The only way a student's number will be used in the housing selection process for the Fall 2013 Semester is if the student is joining a group through a room switch agreement and that student's number is the best number in the group. In this case, the student's number becomes active for Fall 2013 by indicating, on the Room Switch Agreement, that his/her number should be used for the group. 

Room Switch Agreement Forms are available online and from the Office of Residence Life (CUB 250). A Room Switch Agreement is a contract made between two students.

• The fall resident agrees to live in a space for the fall semester and MUST vacate the space for the spring semester.
• Room Switch agreements cannot be made if students reside in Eagles.
• If the fall resident changes rooms during the fall semester, this “Room Switch Agreement” becomes VOID.
• If the fall resident leaves the College during the fall semester, this “Room Switch Agreement” becomes VOID.
• NO EXCEPTIONS WILL BE MADE for the conditions listed above.

Special Note for Current Juniors Regarding Room Switch Agreements

Current juniors who study abroad during the fall semester of their senior year may enter a room switch agreement with a current sophomore without dropping their group into the Junior-Sophomore lottery. This is because students are not typically allowed to study abroad during the spring semester of their senior year and are not able to find room switch partners in their own class year. This is the only exception to our class year policy.

Housing Intent Forms

If you do not arrange a room switch, your spring 2014 housing placement process will begin in December 2013. Your Housing Intent Form will serve as your housing preference form for the Spring 2014 Semester. Because we realize that your preferences may change over the course of the semester, you may edit your preferences before December 6, 2013. Housing Intent Forms are placed in class year/lottery number order for housing placement for the spring semester. Please note: due to space limitations, requests for groups of three or more are not usually granted. It is more likely that we will place students in pairs. To provide the greatest possible chance of matching your requests with available housing, we wait to assess TOTAL vacancies including withdrawals, transfers, and academic dismissals (which will not be decided until the week of January 6, 2014). The Office of Residence Life will not complete spring semester housing assignments until the week of January 6, 2014. You will automatically be billed “Apartment/Single” room rate for the spring semester. If your housing placement is set at a different rate, you will receive an adjusted statement in January. You will be emailed sometime during the week of January 13, 2014, at which time you will be able to view your spring housing assignment via MyHousing on CNAV.

Important Dates for Students Studying Off-Campus Fall 2013

Tuesday, March 26, 2013
Study Abroad Send-Off Orientation (5:00 p.m., CUB Ballroom)
Housing Intent Forms for Spring 2014 available

Friday, April 26, 2013
Housing Intent Forms due to Office of Residence Life

January 6-10, 2014
Spring housing placements completed by the Office of Residence Life

Week of January 13, 2014
Students notified of housing placements via MyHousing on CNAV

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Gettysburg is a residential college. By policy all of our undergraduate students are required to live on campus, or in a College-related Fraternity house, unless they receive approval to reside off-campus. This privilege is generally reserved only for seniors. Students are forewarned against signing a lease for an off-campus accommodation until they receive approval (in writing) in late February/early March. If you do not have written permission from the Office of Residence Life to reside off-campus, you are obligated to reside in, and pay for college housing. All details about the off-campus application process can be reviewed on the Residence Life Off-Campus Living webpage. Please review this information carefully so that you understand the requirements, expectations, and timelines.

Important Dates for Off-Campus Housing

Mandatory Off-Campus Housing Application Meetings (applications will only be available at these meetings)
Wednesday, January 30, 2013, 7:00 p.m., Mara Auditorium
Thursday, January 31, 2013, 11:30 a.m., Mara Auditorium

Friday, February 22, 2013
Applications for off-campus living due to the Office of Residence Life

Wednesday, March 6, 2013
Approvals granted for those qualified to live off-campus
Waitlist established for those who are not approved to live off-campus

Off-Campus Rental Expo
CUB Ballroom, Thursday, March 7, 2013, 7:00-8:30 p.m.

Friday, March 22, 2013
Off-campus acceptance forms due to the Office of Residence Life
Deadline to relinquish off-campus approval (by noon)

Mandatory Off-Campus Housing Orientation Meeting
First week of classes, Fall 2013 (date, time and location to be determined)

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Living in the chapter house is an important component of the fraternity experience. At Gettysburg College there are ten fraternities that have chapter houses. Four of the houses are owned by alumni corporations while the remaining houses are college-owned. It is important that fraternities keep the houses at full capacity. It is also critical that seniors live in the house to provide appropriate chapter leadership and contribute to the successful management of the chapter.

Fraternities are required to fill all bed spaces in the chapter house. A house may have vacancies only if the organization does not have sufficient members on campus to fill the house. Members will not be allowed to select other housing options (campus residence hall or off-campus housing) until the Office of Greek Organizations receives the organization’s House Roster demonstrating that the house is at capacity.

Fraternities will be required to submit both an “In-House” roster and a “Room Assignment” roster to the Office of Greek Organizations. A Residence Manager of each house will manage this process for their house.

In-House Rosters

House rosters are simply rosters showing that the house is full or that all available members on campus will be living in the house. House rosters in full houses will also include a list of members living outside of the house. These rosters will be distributed to the Residence Managers of each fraternity and MUST be returned to the Office of Greek Organizations by 5:00 p.m. on Wednesday, February 27, 2013.

If you do not want to live in the fraternity house, you must speak with your chapter leadership to ensure that your chapter house will be full before you make plans for alternative housing. (Note: Members who are required to live in their house but do not wish to live there have the option to disaffiliate from the organization.)

Fees for living in non college-owned fraternity houses are set by the individual chapter’s Alumni Corporation. College owned fraternity room rates are established by the College. The College collects all fraternity housing fees as part of the billing process. For those houses not owned by the College these funds are passed on to the fraternity’s Alumni Corporations. Fraternity members may also be subject to other fees associated with their fraternity alumni corporation to help offset the cost of house operations. These fees are determined upon by the Alumni Corporation, but collected through the college billing process.

Room Assignment Rosters

Room assignment rosters include the list of rooms and their capacity for each fraternity. On this roster the fraternity is required to fill in the names of who will reside in each room. These rosters will be distributed to the Residence Managers of each fraternity the week of March 25, 2013, and MUST be returned to the Office of Greek Organizations by 5:00 p.m. on Monday, April 5, 2013. All room roster changes must be pre-approved by the Office of Greek Organizations and the Office of Residence Life.

Those fraternity members assigned to live in College-managed housing (exclusive of RCs, RAs, CAs, CLs) may be required to fill unexpected vacancies in the chapter house that arise before Thursday, August 1, 2013. Your individual fraternity house corporation should be consulted for any related questions.

Important Dates for Fraternity Housing

Week of February 4, 2013
Greek in-house rosters are distributed to the house presidents/leaders of each fraternity house

Monday, February 11, 2013
Residence Life will send email to house leader with new members to be included on House Rosters.

Monday, February 25, 2013
Office of Residence Life will send each house leader status on members for Fall Study Abroad and those who applied to live off-campus.

Wednesday, February 27, 2013
Greek in-house rosters are due to the Office of Greek Organizations

Wednesday, March 6, 2013
Off-Campus approvals sent to students

Friday, March 22, 2013
Off Campus acceptance or relinquish forms due to Residence Life  

Week of March 25, 2013
Greek room assignment rosters are distributed to the house presidents/leaders of each fraternity house

Friday, April 5, 2013
Greek room rosters are due to the Office of Greek Organizations

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