During the break period some room changes may still occur and, in some cases, students make decisions not to return for the spring semester. As a result, it is possible that when you leave for break your room/apartment/suite does not have a vacancy but one is created during break. We will need to be able to use all vacancies, therefore, all rooms/apartments/suites must be left in “move in condition” prior to leaving for Winter Break (even if there is no known vacancy in your living space at this time). We will be using these vacancies to house students returning from study abroad programs, readmissions, and room changes.
Your room/apartment/suite should be set to “move in” condition before leaving for winter break because the new resident(s) who move into your space may arrive on campus before you return in January. It is important that the room and common spaces be ready for a new roommate before you leave for break. If the living spaces are not in “move-in” condition, students will be asked to return to campus to clean and prepare the space and may be subject to an administrative fee up to $500.
Action items: What does “move in” condition mean for my room/apartment/suite?
- Kitchens: All dishes cleaned, kitchen counters cleared/cleaned and floors swept/mopped.
- Living rooms: clean and swept/vacuumed.
- Bathrooms: All personal items removed from counters and tub area as housekeeping will be cleaning all private bathrooms over break.
- Hallways: Must be cleared and swept/mopped/vacuumed.
- Remove all trash from your room/apartment/suite.
- All furniture must be present and assembled and available for use.
At the conclusion of the semester and during Winter Break, room inspections will be conducted by the Residential & First-Year Programs professional staff in order to assess whether rooms and common spaces are prepared for occupancy. All students will be contacted via email the week of January 15 to inform you that CNAV/MyHousing is open to view your roommates for the second semester.
Planning Now for Spring 2018 Housing:
As the semester comes to a close many room changes will begin to occur for the Spring 2018 semester. For those looking to change rooms for spring semester, your requests must be submitted to the Office of Residential & First-Year Programs by Friday, December 1st. Those doing a room change at the end of the semester must vacate their current room and return the key to that room prior to departure for winter break
(no later than 10:00 a.m. on Sunday, December 17th). X Close
As a new member
of a fraternity you may now be obligated to fill a vacancy in your fraternity house for the spring semester. Please check with your house president to review your eligibility and the requirements pertaining to this process. Should you be selected to move to your fraternity the following will occur:
- You must vacate your current room and return the key to that room prior to your departure for winter break (no later than 10:00 a.m. on Sunday, December 17th).
- Communicate with your current roommate(s) that the vacancy you are creating will be filled for spring semester. The roommate(s) has the option to find a friend to fill this vacancy but will need to do so by Friday, December 1st. The student changing rooms into the space you are vacating will need to do so prior to leaving for winter break as well.
- Any space left open will be filled by the Office of Residential & First-Year Programs.
- Please check room rates for your fraternity.
By Wednesday, November 1st
, your housing for the spring semester has been changed to "Study Abroad/Off-Campus." If you have decided to remain on campus for the spring semester, please contact the Center for Global Education to make them aware of your decision. The office will then notify the Office of Residential & First-Year Programs and your housing will be reinstated for the spring semester.
Before you leave for the semester:
- Vacate your room and return your key prior to leaving for winter break (no later than 10:00 a.m. on Sunday, December 17th). Failure to return your room key will result in an automatic lock change and your student account will be billed a minimum of $150.
- Many students have already signed room switch agreements for a friend to take their space in the room. Students are encouraged to check with Residential & First-Year Programs to make sure this information is received for their room. Please note that no new room switch agreements will be accepted after Friday, November 10th.
- If you have not signed a room switch agreement, you should communicate with your current roommate(s) that the vacancy you are creating will be filled for spring semester. The roommate(s) has the option to find a friend to fill this vacancy but will need to do so by Friday, December 1st. The student changing rooms into the space you are vacating will need to do so prior to leaving for winter break as well.
- Any space left open will be filled by the Office of Residential & First-Year Programs.
PREPARATION FOR 2018-2019 HOUSING SELECTION
- Students who will be studying off-campus during the spring 2018 semester should complete the electronic Housing Proxy Form, which can be found online in CNAV>MyHousing>Applications. The information you provide on this form will be kept on file in our office in the event that your proxy needs to participate in housing processes that require applications or your physical presence at housing selection. We will also use this form should we have any questions on your housing should we not be able to reach you by email.
- Residential & First Year Programs Staff Selection: Just because you will be studying off-campus when the selection process for Residential & First-Year Programs student leaders is happening does not mean that you need to miss out on these opportunities! Applications for Resident Assistant (RA) and Community Advisor (CA) will be available online the first week of November. You will receive an email from Allison Schofield, Associate Director of the Office of Residential & First-Year Programs, when online applications are available. The applications for those studying off campus next semester are due by Tuesday, November 21st by 5:00 p.m. so that you can complete the application and interview process prior to the end of the semester.
- Please refer to the Housing Selection 2018-2019 portion of this newsletter for more information on housing selection.
Last spring students who were planning to study off-campus during the Fall 2017 semester were asked to submit a Spring 2018 Study Abroad Housing Form that notes housing preferences for the 2018 spring semester. If you were planning to be involved in a room switch, you were also asked to complete a Room Switch Agreement Form by Friday, November 10th. The Office of Residential & First-Year Programs is currently reviewing housing preferences for all students who are currently studying off-campus. If you did not submit this paperwork, you should have received an email from the Office of Residential & First-Year Programs with the housing preference form attached to complete and return. Please note that no new room switch agreements will be accepted after Friday, November 10th. X Close
Week of November 6th
- Spring Greek Rosters are due on Monday, November 6th - Greek members will know whether they will be required to live in their fraternity house for the spring semester
- Complete spring assignments for students with room switch agreements
- Remaining students not yet housed will be assigned to a "Pending Housing Assignment" so that student financial bills can be posted to student accounts. All students with this assignment will be billed at the Plan 2 amount of $4,235. If necessary, housing bills will be adjusted as assignments are completed in January.
- Last day to submit room switch agreements is Friday, November 10th.
- First student billing file for housing for spring semester sent to Financial Services
- Last day to submit paperwork for a room change (for both fall and spring semesters)
Week of December 4th:
- Room and apartment vacancies will be reviewed for possible consolidations among remaining students.
- Room changes will be finalized.
January 2nd through January 12th:
- Housing assignments will be determined for students without room switch agreements (by class year/lottery number) based on building preferences, roommate requests, and available vacancies on campus.
Week of January 15th:
- No later than Wednesday, January 17th, CNAV/MyHousing will be available so that students can view their spring housing assignment and roommate information.
Housing Selection for 2018-2019:
HOUSING SELECTION PHASE I:
This phase includes the following processes which take place before spring break.
- Greek Housing: Please be aware of what your Greek housing obligations are for Fall 2018.
- Approval to live off-campus: When students agree to enroll at Gettysburg, they agree to a four-year residency requirement. By policy, all students are required to live on campus or in a College-related fraternity house for the four years of their college experience. We do allow exceptions for a small number of seniors to be released from their four-year residency obligation. Release from this obligation is determined through the Off-Campus Housing Application Process held each spring. Permission to live off-campus is granted only to rising seniors and is determined through the Off-Campus Housing Application Process that will be held in February 2018. If you are an eligible rising senior and wish to live off-campus at any time during the 2018-2019 academic year you or your proxy must participate in the application process in February. FOR MORE DETAILS REGARDING THIS PROCESS, PLEASE SEE THE SECTION BELOW TITLED "SIGNING OFF-CAMPUS LEASES."
- Disability Accommodations: Students must apply with the Academic Advising office for approval of Disability Accommodations for housing.
- College Houses: College Houses provide a wide range of living options. All selection processes are conducted in the spring semester during the months of February and March for the following academic year. College Houses are academically integrated residential options that serve as social and intellectual hubs for students, faculty, and staff. If you are interested in learning more about the College Houses or in joining one of these houses next year, contact the House Leaders listed on the College House directory. If you have any questions, contact Julia Collett, Assistant Director.
- Residential & First Year Programs Staff Selection: Applications for Resident Assistant (RA) and Community Advisor (CA) will be available online in early-December. You will receive an email from Allison Schofield, Associate Director of the Office of Residential & First-Year Programs, when online applications are available. Applications for RA and CA positions are due by Tuesday, January 30th by 5:00 p.m.
HOUSING SELECTION PHASE II:
Online Housing Selection Process
- Lottery Numbers will be posted on CNAV/MyHousing in March 2018 for current juniors and current sophomores; lottery numbers for current first-year students will be posted in April 2018. Students will receive an email when lottery numbers are available.
- The online housing selection process will take place after spring break into April.
HOUSING SELECTION PHASE III:
This is a three month Housing Selection process which begins in May and continues through the end of July. The process consists of the follow processes:
- Student room changes
- Housing waitlist applications (students housed but desire different housing than chosen in the selection process)
- Room consolidations from withdraws and dismissals
- Housing Preferences forms (students not housed yet)
- Upper class readmit housing placements
Charting Your Course (CYC) is our extended orientation program designed to empower first-year students to be Gettysburg Great as they learn about, engage in, and plan their Gettysburg experience. The program offers meaningful sessions of various styles and topics that are designed to engage first-year students both inside and outside of the classroom. Many of Gettysburg College’s values are articulated through the CYC sessions, including the development of a safe and healthy community; intellectual engagement; leadership; and diversity, equity, and inclusion.
Most first-year students have completed a significant portion of the program so far, including an orientation to Musselman Library, the Emily St. John Mandel public presentation and small group discussions of her novel “Station Eleven,” Violence Prevention Programs, and a number of community meetings.
First-year students’ participation and engagement in CYC impacts their opportunity to have their first choice of housing for their sophomore year. There are a total of 21 possible CYC sessions: 16 required and 5 electives. The more sessions students attend, the greater opportunity they have to select their first-choice housing for next year. Please look for more details about CYC and your housing lottery number in spring 2018. In the meantime, please continue to engage in and attend CYC sessions, and monitor your attendance on Moodle.
The Sophomore Success Program is designed to help sophomore students get connected to their faculty advisors and Community Advisor. Through this program, we hope to support students in need as they navigate their second year of college. This program is comprised of four events: attending a community meeting, two (2) one-on-one conversations with a Community Advisor, and a meeting with an academic advisor. These four components will be tied to sophomores’ housing for their junior year.
The following information applies for the 2018-2019 academic year.
Our office receives many questions from students who are hoping to live off-campus during their senior year. The following information restates the College’s policies and procedures related to off-campus living.
As a residential college, we require all students to live on-campus all four years. We do allow exceptions for a small number of students to be released from their four-year residency obligation. In order to be considered for a release from the housing obligation, students must meet certain eligibility requirements. Before deciding to pursue applying to live off-campus, it is critical for students to recognize the significant privilege and responsibility that comes with being a member of the local community.
Each February, the college evaluates enrollment needs and determines the number of students who may be released from their obligation to reside on campus. There are NO GUARANTEES that all eligible applicants will be released. For this reason you SHOULD NOT sign a lease for an off-campus accommodation until you receive approval
(in writing) through the application process. Students who are not approved to live off-campus must participate in the housing lottery process in March in order to secure on-campus housing for the following year. If you do not have written permission to live off-campus, you are obligated to reside in, and pay for, college housing. The obligation is in support of Letter "T" the Proscribed Code of Conduct
. Violating this could result in disciplinary action. If you are approved, it is your responsibility to secure suitable accommodations.
Key Factors to Know about the Off-Campus Living Application Process:
- There are a limited number of students the College may release based on enrollment numbers for a given year.
- Some eligible students may not be released (based on the pre-determined number of students approved to be released).
- Individual students must meet eligibility requirements (see below); eligible students wishing to live together should apply as one group; the determining order for groups to be released is based on the average GPA of the group.
- Upon approval, each group must submit a signed copy of the lease with all signatures of house/apartment members and landlord.
- Note to fraternity members: Fraternity houses must be at capacity for the fall semester before fraternity members will be released to live off-campus. The Office of Residential & First-Year Programs will work in coordination with the Office of Student Activities & Greek Life to ensure that this criterion is met.
2018-2019 Eligibility Requirements for Off-Campus Living Consideration:
- Attendance at one of five informational/educational sessions (see below for dates, times, locations).
- Students must be current junior standing at the time of application (graduation date of December 2018, May 2019 or August 2019).
- Cumulative GPA requirement of 2.8 at the time of application
- Students must not be on conduct probation; must not have been suspended at point during their semesters at Gettysburg; and have no more than 4 points, nor accumulate any additional points once approved (if applicable). Each applicant’s overall conduct record, if applicable, will be reviewed.
- Completed application (available in February).
Students who will be abroad at any time during their junior year and would like to reside off-campus as a senior, (even if their plans are only to live in the community for one semester) must attend one of the information and educational meetings. Those students will need to plan to attend the December meeting (listed below) and have “proxy” representation for the application process held in the spring.
Once approval has been granted, the responsibility for securing suitable accommodations rests entirely on the student. The College is not involved in inspecting non-College facilities and therefore cannot ascertain whether such facilities are safe, sanitary, or in compliance with local ordinances. The College does not provide residential services (including Safety and Security) for those living off-campus. Individual students’ landlords and the Borough Police are among the many resources available to students living off-campus.
Students residing off-campus are still subject to the College judicial procedures as well as the sanctions of local authorities. Students living off-campus who are cited by the local authorities for disorderly conduct, excessive noise, drinking underage, public intoxication, etc. may be required to return to campus housing regardless of financial hardship or lease commitments. All occupants of the house or apartment may be subject to the same requirement.
If you have any further questions about this process, please contact the Office of Residential & First-Year Programs (CUB 250).
Important Dates to Remember for the Off-Campus Housing Application Process:
Students MUST attend ONE of the following five information/educational meetings listed below.
Applications to apply for approval to live off-campus will be available after the first meeting in February. Students who are studying off-campus during the spring 2018 semester must plan to attend one of the two meetings being held in December.
Monday, February 26, 2018 at 8:00 a.m.:
- Wednesday, December 6 , 2017, 12:30 p.m. – CUB 260
- Thursday, December 7, 2017, 5:00 p.m. - CUB 260
- Tuesday, February 6, 2018, 12:15 p.m. - CUB 260
- Wednesday, February 7, 2018, 5:30 p.m. - CUB 260
- Tuesday, February 13, 2018, 5:30 p.m. - CUB 260
- Thursday, February 15, 2018, 12:15 p.m. - Science Center 200
applications for off-campus living due to Residential & First-Year Programs Friday, March 9, 2018:
notification of application status (approved, declined, waitlist) Wednesday, March 21, 2018:
students must confirm or relinquish off-campus offer X Close
Gettysburg College provides reasonable housing accommodations for students with disabilities. The Office of Residential & First-Year Programs will collaborate with other relevant staff at the College (including the Office of Academic Advising, Health Services, and Counseling Services) to determine the most appropriate housing accommodations. Housing accommodations are determined on a case-by-case basis according to documented need and prevailing standards for reasonable accommodations.
Students desiring to request special housing accommodations are required to submit the Disability Accommodation Student Request Form along with verification of the disability and need for accommodations from the appropriate diagnosing professional. Students requiring an conditioner must submit the Request for a Medically Necessary Air Conditioner form which must be signed by their licensed healthcare provider. This information must be submitted to the Office of Academic Advising (Phone: 717-337-6579 or Fax: 717-337-6245). Once the form and documentation are submitted, there will be an approval process conducted by the Office of Academic Advising, and the student will be notified regarding the status of his/her request.