Studying abroad/off-campus during the spring semester
Every spring, housing selection occurs for the following academic year. Housing selection processes for 2018-2019 will begin February 2018. Students who are abroad during the spring semester must have a proxy for all selection processes.
- Current juniors can participate in the College House selection or the off-campus housing application process during the months of February and March.
- All students can participate in the College House selection during the months of February and March and online housing selection process in March and April.
If you are studying abroad you will be able to select your OWN housing online (if you are not applying to live in a College House or off-campus housing). With the online housing system, students will need to select each other as roommates prior to selecting a room or apartment. (Instructions regarding this part of the process will be distributed with lottery times March 2018 and April 2018.) When doing so, the online housing system will confirm that all roommates have selected one another--and students now become a group. Only the student with the lowest (best) lottery number and earliest lottery time will need to select housing for the group via the online housing selection system.
If you are studying abroad during this process and your lottery number will carry a group to select housing, you can select for your group via CNAV/MyHousing/My Housing Self Service, or you may select a proxy here on campus to select housing for your group. Lottery numbers are not transferable, and in the event where you need to choose a proxy because you cannot select housing for your group at the appointed time, you must email Sharon Fissel.
As mentioned previously, the Office of Residential & First-Year Programs will be publishing additional information about the online housing selection process in March 2018. When you receive this information via your campus email, you will also be able to log unto CNAV/MyHousing/My Housing Self Service to view your lottery time. You will be able to log on and look at the available housing and feel connected to the process even if you are halfway around the world. Of course, your lottery time will be on Gettysburg time and you will have to adjust to your location.
Should you have any questions, please contact Sharon Fissel, Assistant Director of Residential & First-Year Programs for Housing.
Studying abroad/off-campus during the fall semester
All students applying to study abroad/off-campus for the Fall 2018 Semester should plan to attend the Study Abroad Send-Off Orientation on Tuesday, March 27th, at 4:00 p.m. in the CUB Ballroom. Staff members from the Office of Residential & First-Year Programs will explain the housing selection process.
Students studying abroad/off-campus during the fall will receive a lottery number along with the rest of the student population in February. This number will be used to assign housing for the Spring 2019 Semester.
Spring 2018 Housing
- Living off-campus
If you plan to study abroad/off-campus during the Fall 2018 Semester and wish to reside in an off-campus apartment upon returning in the spring, you MUST participate in the Off-Campus Living approval process that occurs during the Spring 2018 Semester.
- Greek Housing
If you are a member of a Greek fraternity you will need to check the residency requirements of your fraternity before seeking any other housing option.
- Disability Accommodations for Housing
The Office of Residential & First-Year Housing will work to accommodate students returning from abroad/off-campus for the spring semester who are approved for disability accommodations. However, depending on the housing available, all student preferences may not be able to be met when finding appropriate accommodations.
- College Houses
If you are interested in living in a specific college house upon your return in the spring, please make sure you contact the appropriate College House leader to work them on adding you to the house roster for spring 2019 semester.
- Online selection process held in March and April for on-campus housing
The only way a student who will be studying off-campus during the fall semester can participate in the housing selection process for the Fall 2018 semester is if the student is joining a group through a Room Switch Agreement.
If the student who is studying abroad/off campus has the lowest (best) lottery number of the group, the group can use the number to select housing. This will need to be noted on the Room Switch Agreement.
- Return from Study Abroad Housing Form
Students not securing housing by any of the above mentioned options will be assigned housing for the Spring 2019 semester using a Return from Study Abroad Housing Form. This form will be mailed to your campus mailbox by Monday, March 26th. Your completed Return from Study Abroad Housing Form is due by Friday, April 13th.
Your Return from Study Abroad Housing Form will serve as your housing preference form for the Spring 2019 semester. Because we realize plans become more concrete over the course of the semester, you may make any necessary changes to your preferences at any time prior to December 7th by emailing Sharon Fissel, Assistant Director of Residential & First-Year Programs for Housing, at firstname.lastname@example.org.
Return from Study Abroad Housing Forms are then placed in class year/lottery number order for housing placement for the spring semester.
- Spring 2019 placements
To provide the greatest possible chance of matching your preferences with available housing, we wait to assess TOTAL vacancies including withdrawals, transfers, and academic dismissals (which are not decided until the week of January 7, 2019). Therefore, the Office of Residential & First-Year Programs will not complete housing assignments until the week of January 14, 2019. Once assignments are completed, students will be emailed at which time they can view their spring housing assignment via MyHousing in CNAV. Please note the following:
- Due to space limitations, requests for groups of three or more are not usually granted. It is more likely that we will place students in pairs.
- All students will be billed "Plan 2 - Apartment Rate" for the spring semester prior to January. If your placement is anything other than an apartment, you will receive an adjusted statement in January.
- Students will not be permitted to arrive on campus for the Spring 2019 semester prior to 9:00 a.m. on Saturday, January 19th. However, if you are part of an organization that requires your arrival before this time, you will be on a roster for early arrival. Please check with your respective organization, coach or Faculty/Administrative Leader to make sure you are on this roster.
- Keys can be picked up in the Office of Residential & First-Year Programs (CUB 250) on both Saturday, January 19th and Sunday, January 20th (exact times are to be determined). Keys may also be picked up during regular business hours beginning at 8:30 a.m. on Monday, January 21st.
- Meal plans begin on Saturday, January 19th.
- Classes begin on Monday, January 21st.
- Please see the College Calendar for other important dates for the Spring Semester.
Hours for the Office of Residential & First-Year Programs during winter break:
December 17-21 8:30 a.m. - 5:00 p.m. * December 22-January 1 CLOSED January 2-4 8:30 a.m. - 5:00 p.m. * January 5-6 CLOSED January 7-11 8:30 a.m. - 5:00 p.m. * January 12-13 CLOSED January 14-18 8:30 a.m. - 5:00 p.m. * January 19 9:00 a.m. - TBD January 20 TBD *The office closes for lunch between noon and 1:00 p.m.
Important dates for students studying off-campus fall 2018
Monday, March 26th
Return from Study Abroad Housing Forms sent to all students who will study abroad/off-campus during the fall semester
Tuesday, March 27th
Study Abroad Send-Off Orientation (4:00 p.m., CUB Ballroom)
Friday, April 13th
Return from Study Abroad Housing Forms due to Office of Residential & First-Year Programs. (students can update forms through December 8th)
Friday, November 9th
Deadline to submit Room Switch Agreements (find more details about Room Switch Agreements under "The Details You Should Know" section of the Guide to Housing Selection).
January 2nd -11th
Spring housing placements completed by the Office of Residential & First-Year Programs
Week of January 14th
Students notified of housing placements via CNAV/MyHousing/Self Service