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The following information provides context for the crime statistics reported as part of compliance with the Clery Act.  The Gettysburg College Department of Public Safety is primarily responsible for preparing the Annual Security and Fire Safety Report.  This responsibility is specifically designated to the Executive Director of Public Safety or a designee.  The procedures for preparing the annual disclosure of crime statistics include reporting statistics to the College community obtained from the following sources:  the Gettysburg College Public Safety Department (DPS), the Gettysburg Borough Police Department (GPD), the National Park Service (NPS), the Cumberland Township Police Department (CTPD), the Pennsylvania State Police (PSP), the Adams County Sheriff’s Office, and non-police or public safety personnel who have been designated as Campus Security Authorities or CSAs.  For statistical purposes, crime statistics reported to any of these sources are recorded in the calendar year the crime was reported.  Final report preparation is coordinated by the Executive Director of Public Safety with Human Resources, College Life, Student Rights and Responsibilities, Life Safety and Environmental Services, the Title IX Officer, and the Equity and Integrity Officer for the College.

A written request for statistical information is made at least on an annual basis to all Campus Security Authorities or CSAs (as defined by federal law).  Campus Security Authorities are also informed in writing and through training to report crimes to DPS in a timely manner so those crimes can be evaluated for timely warning purposes.  A Campus Security Authority or CSA is a Clery-specific term that encompasses four groups of individuals and organizations associated with an institution:

  • A campus police department or a campus security department of an institution
  • Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (e.g., an individual who is responsible for monitoring the entrance into institutional property)
  • Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses
  • An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.  An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution

Statistical information is not requested, nor is it provided by the Counseling/Health center.  Counseling Centers are not required by law to provide statistics for this compliance document.  Counseling and Pastoral Professionals, as defined by the Federal law, who act in such capacities, have been advised that, while they are not obligated to report crimes for the purpose of compiling these statistics, they are encouraged, when they deem it appropriate, to inform the persons they are counseling of their ability to report any crimes to DPS for inclusion in the annual statistics.  The Counseling Center facilitates anonymous reporting, as outlined in the Sexual Misconduct Policy section of this report.  Anonymous reports of Clery Act crimes are included in the College’s annual crime statistics.

All statistics are gathered, compiled, and reported to the college community via this report, entitled the “Annual Security and Fire Safety Report,” which is published by DPS.  DPS submits the annual crime statistics published in this brochure to the Department of Education (ED).  The statistical information gathered by the Department of Education is available to the public through the ED website.  Table One of the crime statistics satisfies the reporting requirements outlined by Pennsylvania Statutes, and Tables Two and Three satisfy the requirements outlined by the Clery Act. 

DPS sends an email and notification letter (via campus mail) to every enrolled student and current employee on an annual basis.  The email and letter include a brief summary of the contents of this report.  They also include the address for the DPS website where the “Annual Security and Fire Safety Report” brochure can be found online and a physical copy may be obtained by making a request to DPS by calling (717) 337-6912, or in person at the Public Safety Headquarters Building located at 51 West Stevens Street.