An “email signature” is defined as any block of text that is automatically attached to the end of a message as a means of providing additional information about the sender of the email. The following standards are expected for email signatures of all employees at Gettysburg College in electronic communications.

Signature Examples

To be used with Outlook, webmail, and mobile devices.
If using social media, please list the links or your handle at the bottom of your signature. Typeface is Arial or Open Sans.

Name | Title
Gettysburg College | Office/Department
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu
Facebook:
Twitter:
LinkedIn:

Approved Signatures with Image

To be used with Outlook, webmail, and mobile devices.

If using social media, please list the links or your handle at the bottom of your signature. Type-face is Veranda or Open Sans.If you feel that your department or organization would benefit from a small icon in your signature, please contact the Communications & Marketing office.

These signatures with icons have been approved.

AS Email signature

Name | Title
Gettysburg College | Africana Studies
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

Athletic G

Name | Title
Gettysburg College | Communications & Marketing
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

Bullets

Name | Title
Gettysburg College | Athletics
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

LGBTQA Email signature

Name | Title
Gettysburg College | LGBTQA Advising
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

CWI Email signature

Name | Title
Gettysburg College | Civil War Institute
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

EI Email signature

Name| Title
Gettysburg College | The Eisenhower Institute
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

GLC Email signature

Name | Title
Gettysburg College | Garthwait Leadership Center
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

Sunderman

Name | Title
Gettysburg College | Sunderman Conservatory of Music
300 North Washington Street | Gettysburg, PA 17325
Phone: 717-337-XXXX | www.gettysburg.edu

 

Standards

  • Because the email signature contributes to the employee’s and the College’s professional image, it is the responsibility of the individual employee to create and maintain an email signature that is professionally appropriate.
  • Do not use fonts that mimic handwriting, are especially flowery, or are otherwise difficult to read.
  • You may use orange or blue to highlight certain key words or passages. Do not use these colors, however, for the full message.
  • Do not add any decorative clip art or background images to your messages or signatures other then the approved artwork below at left.
  • There should be no literary quotations, Bible passages, or other statements that are a reflection of the individual rather than the College.
  • Gettysburg College student employees and student leaders/officers in student organizations may wish to adopt a standard email signature. A signature similar to the one set forth for faculty and staff may be adapted to meet the needs of the student for professional communications in his or her employee/leader/officer role(s) on campus. The signature is not required but may be implemented at the discretion of the student, the organization’s faculty advisor, or the employee’s supervisor.