Key Procedures

  • For key requests, please call ext. 6700 or enter your request through the CNAV helpdesk. 
  • The person who will have possession of the key must sign key possession cards. No one may sign the key possession card for another person.
  • Keys in your possession may not be loaned to any other person. If a key is found to be in the possession of another person who has not signed a key possession card, the key will be taken by security. The person who signed for the key will be notified where to go to get their key back.
  • Students may not have in their possession keys to academic buildings, which open exterior doors or offices.
  • Lost keys are to be reported to the locksmith. All locks, which your lost key operated, will be changed. The expense of the first key you lose will be charged to your department on a time and material basis. Any key lost after the first time will be charged to you personally on a time and material basis. Minimum amount to change one lock would be between $35.00 and $50.00.
  • Upon termination of employment, all keys are to be turned into the Human Resources Department. If keys are not returned within ten (10) days of the last day of employment, all locks which you have signed a key possession card will be changed. This expense will be charged to your department on a time and material basis.
  • Areas in academic buildings where students have to be issued keys, such as labs, student organizations, etc., must have a written request submitted by the advisor or faculty member that needs the key. The advisor or faculty member must include the name of the student(s) to whom the key will be issued. The advisor or faculty member will be responsible for distributing the keys and having the students sign for keys.
  • Keys issued to students by the advisor or faculty member are to be returned to the advisor or faculty member by the end of the academic year. The advisor or faculty member will keep keys for future use. Any missing keys are to be reported to the locksmith.
  • The name(s) of student(s) that keys have been issued must be sent to the locksmith and Safety and Security by the advisor or faculty member whenever a key is issued.
  • No extra keys may be kept within departments except for areas where an entire department uses a key and one person in the department controls the use of the key. For example: keys in academic buildings that are issued to students for labs, student organizations, keys to desks and file cabinets.
  • Keys to academic areas which are lost by students, will require locks to be changed. The expense will be charged to the student who lost the key at the same cost used for resident room lock changes.