The Accounting Office records the financial transactions of the College, coordinates financial reporting processes (internal CNAV department financial reports, institutional audit, tax, and other external financial reports), and assists with the development and support of internal control processes over financial reporting.

About the College's fiscal year and accounting periods...

Current fiscal year: Fiscal year 2015 or FY15 = June 1, 2014 - May 31, 2015

  • The fiscal year runs June 1 to May 31. Name of fiscal year is determined by which calendar year May 31st falls.
  • Fiscal year end considerations (PDF)

Month End Close Schedule


Accounting resources...


    • Restricted use funds:
      • Grants (2xxxx) and (12500)
      • Endowment and Current Restricted (4xxxx and 2xxxx)
      • Plant (7xxxx)
      • Agency (9xxxx)

  • Frequently used financial terms

G/L Transfer and J/E Form


Financial reporting...

CNAV


Accounting Office

Penn Hall 1st Floor
Campus Box 437


Erann Bear
717-337-6212
Staff Accountant
ebear@gettysburg.edu
-Fixed asset, plant fund
 accounting
-College Store, Eisenhower
 Institute, Majestic accounting
-Bonds payable
-Cash reporting

 

Dawn Crockett
717-337-6297
Staff Accountant
dcrocket@gettysburg.edu
-Credit card processing liaison
-Conference, transportation,
 dining accounting
-Wage and benefit accounting
-Unrelated business income tax

 

Sharon Kuhn
717-337-6224
Senior Accountant
skuhn@gettysburg.edu
-Endowment, gift/grant, agency
  funds accounting
-General ledger month end
 close
-General interdepartmental
  transfers

 

Christine Hartman
Director of Financial Services/
Controller
-Accounting guidelines
-Internal control processes
-Chart of accounts structure
-External financial reporting
 and audits