Accounting

The Accounting Office records the financial transactions of the College, coordinates financial reporting processes (internal CNAV department financial reports, institutional audit, tax, and other external financial reports), and assists with the development and support of internal control processes over financial reporting.

About the College's fiscal year and accounting periods...

Current fiscal year: Fiscal year 2013 or FY'13 = June 1, 2012 - May 31, 2013

The fiscal year runs June 1 to May 31. Name of fiscal year is determined by which calendar year May 31st falls.
Fiscal year end considerations (PDF)

Month End Close Schedule

Accounting resources...

General ledger (G/L)
- Summary list of g/l account descriptions
- Chart of accounts structure
- Transfer of charges between accounts or departments
- Journal entry (J/E) source code descriptions

Restricted use funds:
- Grants (2xxxx) and (12500)
- Endowment and Current Restricted (4xxxx and 2xxxx)
- Plant (7xxxx)
- Agency (9xxxx)

Frequently used financial terms

G/L Transfer and J/E Form

Financial reporting...

CNAV

Understanding CNAV financial reports and instructions (PDF)
Consolidated Financial Statements (PDF) - May 31, 2012
Investment and Treasury Operations - F & A Publications

Accounting Office

Penn Hall 1st Floor
Campus Box 437

Erann Bear
717-337-6212
Staff Accountant
ebear@gettysburg.edu
-Fixed asset, plant fund
accounting
-College Store, Eisenhower
Institute, Majestic accounting
-Bonds payable
-Cash reporting

Dawn Crockett
717-337-6297
Staff Accountant
dcrocket@gettysburg.edu
-Credit card processing liaison
-Conference, transportation,
dining accounting
-Wage and benefit accounting
-Unrelated business income tax

Sharon Kuhn
717-337-6224
Senior Accountant
skuhn@gettysburg.edu
-Endowment, gift/grant, agency
funds accounting
-General ledger month end
close
-General interdepartmental
transfers

Christine Hartman
Director of Financial Services/
Controller
-Accounting guidelines
-Internal control processes
-Chart of accounts structure
-External financial reporting
and audits