Accounts Payable

The Accounts Payable Office is responsible for verification and payment of all vendor invoices, faculty, staff and student reimbursements and student refunds. For instructions on these and other procurement services go to The Way We Work.

Check request deadlines:

Please allow 7 to 10 business days after submitting a check request to Accounts Payable to receive the check.

Reimbursements:

Reimbursable Expenditures Memo
Instructions

Check Request/Reimbursement Form

Travel Advance Request

Mileage Rate:  When a privately owned vehicle is used for local or regional travel, mileage reimbursement at the College's current rate per mile is permitted.  The current mileage reimbursement rate is 50.5 cents per mile.  Effective July 1, 2008 the new rate will be 58.5 cents per mile.  Please use this rate for any travel on or after July 1, 2008.  Please note:  College purchasing cards or College gasoline cards my not be used to fuel a privately owned vehicle.

Sales Tax Exemption:

As a corporation with a primary purpose of education, Gettysburg College is categorized as a non-profit corporation, incorporated in the Commonwealth of Pennsylvania and is exempt from the payment of Pennsylvania Sales and Use Tax. When making a purchase please, provide the sales tax exemption number of the College to avoid paying sales tax. This number can be found on the attached form. This form may also be completed for a specific vendor who requests a sales tax exemption form from the College.

PA Sales Tax Exemption Form

Gettysburg College also holds sales tax exemption certificates for Florida, New Jersey, New York, and Maryland. Each state has different rules regarding the billing and collection of sales tax. When making a purchase in one of these states, please provide the sales tax exemption form and number below to the vendor in an attempt avoid paying unnecessary sales tax.

FL Sales Tax Exemption Form

NJ Sales Tax Exemption Form

NY Sales Tax Exemption Form

MD Sales Tax Exemption Form

VA Sales Tax Exemption Form

Signature Authorization Forms:

These forms are to be returned to the Accounts Payable Office with the names and signatures of those authorized to approve payments from the department's budget. Please update the information on the Signature Authorization Form any time there is a change in authorization within your budget unit.

For more information, please contact:

Brandy Craig, Accounts Payable Supervisor
2nd Floor, Penn Hall
Phone: (717) 337-6290
bcraig@gettysburg.edu