Paycheck Information

Pay Schedules
Pay Statements
Payroll Tax Information
Determining Withholding
Student Account Direct Deposit Program


The College has a bi-weekly payroll period.  While paydays are the same date for all employees, pay periods and cut-off dates vary for employees and students. 

 2016 Pay Schedules

Pay Schedule for Faculty & Administrators (PDF)
Pay Schedule for Support Staff (PDF)
Pay Schedule for Students (PDF)

2017 Pay Schedules

Pay Schedule for Faculty & Administrators (PDF)
Pay Schedule for Support Staff (PDF)
Pay Schedule for Students (PDF)

Pay Statements

PeopleSoft Self Service is the primary distribution method for pay statements.  An email is sent each payday with login instructions for PeopleSoft Self Service.  Only those employees choosing the option of "send a paper copy" within PeopleSoft Self Service will receive a pay statement in campus mail.

Viewing Paperless Pay Statements

  1. Log in to People Soft with your College User ID and Password.  (For employees new to the College's network, your User ID = First letter of first name and up to seven letters of last name. For your initial password, please contact the IT Helpdesk at x7000 option 2 for assistance).
  2. Go to Self Service-Payroll-View Paycheck

Obtaining a Paper Copy of Pay Statements

Employees wishing to receive a paper copy of a pay statement may print one from within PeopleSoft at any time on or after the respective pay day by following the instructions above for viewing paperless pay statements.

Alternatively, printed pay statements are available via campus mail by making a one-time election to change the print option in PeopleSoft.

  1. Log in to PeopleSoft
  2. Go to Self Service-Payroll-Direct Deposit
  3. Select Pay Statement Print Option
  4. Select "Send a paper copy of direct deposit pay statement to my campus box"
  5. Save

If at any time you choose to change your print preferences follow the same instructions above, selecting "Do not send a paper copy of direct deposit pay statement to my campus box" in step 4.

We encourage you to contact the Payroll office with questions or requests for assistance in changing printing preferences.

Viewing Direct Deposit Allocations

  1. Log in to PeopleSoft
  2. Go to Self Service-Payroll-Direct Deposit.

Payroll Tax Information

Below are descriptions of the various taxes that may appear on employee pay statements:

Fed Withholding - The amount of federal tax withheld on your paycheck is based on the IRS graduated withholding table and the number of allowances claimed on Form W-4. When you claim zero allowances on your Form W-4, more taxes will be withheld throughout the year.  If you claim one allowance, this will allow you more in each paycheck.

Note:  The Payroll Office cannot give tax advice to employees.  For tax assistance, visit the IRS website or seek private tax counsel.

Fed MED/EE - This is the medicare portion of social security tax.  It is currently 1.45% of taxable wages.  Students pay this tax only during the non-academic year.

Fed OASDI/EE - This is the Old Age Survivors Disability Insurance portion of social security tax.  It is currently 6.2% of taxable wages.  Students pay this tax only during the non-academic year.

PA Unempl EE - This is the unemployment tax withheld from all non-student employees at a rate of .07% of gross wages.  Students do not pay this tax.

PA Withholding - This is the Pennsylvania State Income Tax.  It is currently 3.07% of taxable wages.  PA tax is withheld from all employees unless an employee resides in Maryland or Virginia.  The College is registered with Maryland and Virginia to withhold respective state tax for resident employees.   

MD Withholding - Maryland State and Local Income tax is currently withheld as one net amount.  The amount varies based on the exemptions claimed and the county in which an employee resides.

VA Withholding - Virginia State withholding is withheld on a graduated basis.

Local Withholding - Local withholding tax for employees living in the state of PA is listed on pay statements according to the borough/township and School District indicated on the local tax form completed by each employee.  The withholding is withheld accordingly.

PA OS Adams Withholding - This is the local withholding for anyone not living within Pennsylvania (unless you are from Maryland).  The withholding rate is 1% of local taxable wages.

PA GBURG BORO LST - Under House Bill 197, the Pennsylvania Legislature created the Emergency and Municipal Services Tax.  Gettysburg Borough has enacted this tax at the full rate of $52.   This tax is withheld at a rate of $2.00 per pay from all employees.

Determining Withholding

The IRS requires employers to encourage employees to review and make any necessary changes to their W-4 (Employee's Withholding Allowance Certificate) annually.  This review will help you determine if your filing status and/or number of withholding allowances will need to change for the new tax year.

To review your current W-4 tax status, look in the tax data box on your pay statement. You can access your pay statement at https://psinfo1.gettysburg.edu/SA8PROD/signon.html and select Self Service/Payroll/View Paycheck.

To change your filing status and/or number of withholding allowances please fill out an updated W-4 and send to the Payroll Office.

The IRS Withholding Calculator may help you in determining whether you need to update your W-4 tax information.

Student Account Direct Deposit Program

Student employees have the option to apply a portion of their paycheck to their student account.  By filling out the Student Account Direct Deposit Form and returning the completed form to the Payroll office, $25 will be directly deposited into the student's personal bank account and the remainder credited to the student's account.

Please note:  Student account balances are required to be paid in full by August 1st and January 2nd each year.  A student who is paying his/her student account balance with student employment funds will be permitted to carry a balance on his/her student account that can reasonably be expected to be covered with student employment funds earned during the course of the semester, generally no more than $1,500 per semester.

Benefit of Receiving Form W-2 Electronically

  • Timing- Online delivery provides access to the W-2 statement earlier than the traditional paper process.
  • Secure- Online delivery eliminates the chance that the W-2 statement will get lost, misdirected, or delayed during delivery or misplaced after the employee receives it.  This also avoids having sensitive W-2 information such as SS# delivered via U.S. mail.
  • Convenience- Employees can retrieve their W-2 statements at any time of day or night and on weekends.
  • Multiple Copies- Employees can print multiple copies at their convenience.
  • History- W-2 statements will remain online for multiple years.

Federal regulations require that employees give their consent to receive their W-2 in an electronic format.  Once consent is given it carries forward each year and does not need to be repeated.

How to Give Consent to Receive your Electronic W-2

The process for giving consent to receive the electronic W-2 version is quick and easy. Just follow these steps:

  • From PeopleSoft at https://psinfo1.gettysburg.edu/psp/SA8PROD/?cmd=login
  • Enter your username and password and login (secure access login).
  • From the Main Page Select Consent to receive electronic W-2 or W-2c forms
  • Click the “Check here to indicate your consent to receive electronic W-2 and W-2c forms” box giving your consent to receive your W-2 statement online.
  • Click Submit.
    • Once you click Submit, a Submit Confirmation page will display with a green check mark next to “The Submit was successful”.

Click OK

How to Withdraw Consent to Receive Your Electronic W-2

  • From PeopleSoft at https://psinfo1.gettysburg.edu/psp/SA8PROD/?cmd=login
  • Enter your username and password and login (secure access login).
  • From the Main Page Click Consent to receive electronic W-2 or W-2c forms
  • Click the “Check here to withdraw your consent to receive electronic W-2 and W-2c forms” box.
  • Click Submit.

Please note:  If consent is withdrawn it will only be effective for those W-2 statements not yet issued.

How to View and Print Your Electronic W-2

The process to view and print the electronic Form W-2 is simple. Just follow these steps:

  • Log into PeopleSoft -  https://psinfo1.gettysburg.edu/SA8PROD/signon.html
  • From the Main Page Select View W-2/W-2c Forms
  • Click on the “Year End Form” link for the tax year you would like to view. 
    • IRS Filing Instructions can also be accessed by clicking on the “Filing Instructions”
    • If you would like to review a previous year click on the “View a Different Tax Year” link

 

Important Reminder: These documents contain your social security number, which you will want to protect to help prevent identity theft. Employees are advised to not leave their computer screen unattended when viewing W-2 forms and log off when finished. Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.

We are currently unable to offer the option of downloading W-2 tax information directly into tax software. If you are using a tax software package, you will have to enter the W-2 data manually.