Information Technology Policies

The Information Technology division strives to use its resources to best support the needs of the community. We must also from time to time develop policies to serve as guidelines to help protect the College's resources from abuse, illegal activity, etc. This page provides an index to all current policies. Please direct any questions about these policies to Gavin Foster, Associate Vice President for IT, gfoster@gettysburg.edu

• IT Computer/Printer Replacement and Upgrade Policy   
  Procedures and building calendar for upgrade, re-deployment and division responsibilities regarding computers and printers.
• Frequently Asked Questions - regarding Life Cycle Deployment and Replacement Policies
• Transition to Windows 7 
  The transition of employee machines from Windows XP Pro to Windows 7 Enterprise during the two to four year maintenance cycle started in January, 2011.
• Network Use Policy
  Provides an overview of approved uses of the network and potential actions should this policy be abused by members of the Gettysburg College community.
• Purchasing Policy   For all technology purchases that require IT installation, support or that connect to the campus network.  Process must be initiated by submitting an IT Helpdesk request.
• Tablet Policy  Policy regarding IT support and accommodations for tablets and similar smart devices on the Gettysburg College network.
• Gettysburg College Cell Phone Policy.   This policy for personal mobile devices / voice and data services program will result in each user having both freedom of choice and personal responsibility for her or his personal mobile device / voice and data plan.
• Cable TV Policy
  This policy addresses the request of installing cable TV service for Faculty, Staff or Administrators.
• Loaner Laptop/Netbook Policy
  The portable computer loaner pool consists of a number of Windows portable computers that are made available by IT for institutional purposes in situations where there is no other computer available.
• ITT Event Support Policy
  Instructional Technology and Training is primarily tasked with assisting faculty in using technology in their classes, including classroom maintenance and A/V support. ITT will support a limited number of college events outside these duties. Events outside this group may receive ITT support under limited conditions, or ITT will suggest alternatives.
• Network Game and Port Policy
  Security features on the Gettysburg College computer network may interfere with or prevent computer games or gaming devices from working when attached to the Gettysburg College Network. This policy explains why individual requests for opening "ports" cannot be honored.
• Student Employee Access to Administrative Systems
  It is the policy of Gettysburg College Information Technology that individuals categorized as active students of the College are prohibited from direct logon access to the administrative data systems on the administrative portion of the network.
• PeopleSoft Application Access Policy
  The PeopleSoft application supports the Gettysburg College community database. This policy explains how to request an account to access this database.
• Advance C/S Application Access Policy
  The Advance C/S application supports the College Relations and Alumni database. This policy explains how to request an account to access this database.
• Temporary Network Accounts for Conferences and Workshops
  College supported conferences and workshops often times need access to the College Network resources. An example would be for printing capabilities. This policy describes how one would obtain a temporary network access account and a request must be submitted two weeks prior to their need.
• Web Policy
  Policy, procedures and regulations using/adding to the campus website through CMS.
• Sharing Music and Movies
  Responsibilities, policy, use and expectations with respect to copyright law, audio and movie sharing and Digital Millennium Control Act.
• Infrastructure and Operations (IO) Support Policy
  Infrastructure Computing (IC) after hours support policy.
• Musselman Library Instruction Room (LIR)
  The Library Instruction Room (LIR) is primarily used for hands-on computer training by the Library Staff and IT Staff.  Other uses vary at a lower priority.
• Supported Software on Gettysburg College Computers