Tuition Credit Program for Children of Employees

 Tuition Program for Children of Employees

            Dependent children of those employees of Gettysburg College who have met the eligibility rules listed below, which children have been admitted to an accredited four-year college or university as full-time candidates for a bachelor's degree, are eligible to participate. Both the Gettysburg College Grant Plan and the Gettysburg College Tuition Credit Plans reimburse only tuition and mandatory fee expenses. These plans may not be applied toward room and board charges and other costs of attendance.

            Gettysburg College Tuition Credit Plan. Dependent children of College employees hired before July 1, 1978 who have been admitted to Gettysburg College in accordance with the same regulations as those applied to other applicants, are eligible to receive full reimbursement for tuition and mandatory fees. The tuition credit will automatically be processed based on information provided by the Admissions Office and will be reflected on bills.

Dependent children and their parent(s) must submit a Free Application for Federal Student Aid (FAFSA) by February 15th during the initial admission process. The Financial Aid Office will notify the student if a FAFSA is required in subsequent years.

            Gettysburg College Grant Plan. Dependent children of College employees who have been accepted for admission at another qualified institution will receive from the College as a payment on their tuition charges an annual grant paid to the student's institution not to exceed the amount of credit which would be allowed if they were attending Gettysburg College. For persons employed on or after July 1, 1978, the amount of the grant will be 30% of Gettysburg College's tuition and mandatory fees. The total amount of such tuition grant, when added to all other financial aid grants awarded to such child, shall not exceed the total cost of attendance for tuition, mandatory fees, room, board, textbooks and required course materials.  To access this benefit, complete this form, attach the tuition bill and submit it to the Human Resources Office.

            The tuition benefit is limited to four full-time academic years, or the equivalent thereof, of undergraduate work in an accredited four-year college or university while the student is in candidacy for the bachelor's degree.

            Children of eligible College employees may enroll at Gettysburg College as special students if they are approved by the Director of Admissions as meeting the standards required of other special students. During the regular academic year the College will remit tuition up to two courses per term taken for credit by such special students, but will charge all other fees applicable to such students. If the children are subsequently admitted to candidacy for the bachelor's degree at Gettysburg College or any other accredited four-year college/university, any course in any one term or summer taken as a special student under the provisions of this paragraph will be counted as a quarter semester against the student's eligibility for tuition aid as a degree candidate as defined above in this section.

            Students receiving outside awards or grants must report these amounts to the Human Resources Office. These outside awards may be used to cover the cost of room, board, mandatory fees, required texts or other required course materials. If the total amount of aid received, including the Gettysburg College Tuition Credit or the Gettysburg College Grant exceeds the cost of attendance at Gettysburg College or another institution (tuition, room, board, mandatory fees, texts and required course materials), the Gettysburg College Tuition Credit or Gettysburg College Grant will be reduced accordingly.

            Eligibility for these benefits is as follows:

            Dependent status

            For employees hired after August 1, 1998, dependent children must be either naturally born or legally adopted children in order to qualify for tuition benefits under either Plan.

            Age limitation

            The purpose of the tuition credit program is to assist College employees in the education of their children who complete secondary school and who shortly thereafter pursue with normal continuity a four-year college or university course of study before assuming the customary responsibilities of adulthood. Thus, eligibility of a student beginning his or her undergraduate education under either of these programs is without limitation, beyond that previously enumerated, to the age of twenty-one years. After that age the question of eligibility as it relates to each applicant will be decided by the Educational Benefits Committee, consisting of the Vice President for Enrollment and Educational Services, the Executive Vice President and the Provost. In reaching their decision, they shall consider the educational objectives of the applicant, the circumstances contributing to the delay in beginning undergraduate work (for example: delay was caused by military service), and his/her marital and dependency status.

            Employee classification

            Faculty. To receive this benefit on a tax free basis the parent must be a full-time faculty member and must have completed two years of service at Gettysburg College. Participation may occur immediately; however, the benefit will be considered taxable income if it is received prior to the completion of two years of service.

            Administrator. To receive this benefit on a tax free basis the parent must be a full-time administrator and have completed two years of service at Gettysburg College. Participation may occur immediately; however, the benefit will be considered taxable income if it is received prior to the completion of two years of service.

            Staff. The parent must be a regular full-time employee and must have completed two years of full-time service at Gettysburg College.

            Off-campus studies

            Children of employees that attend Gettysburg College may study off-campus in an affiliated program and receive the same tuition benefit as if they were in residence at Gettysburg College. In order to receive this benefit, the student must have been in residence at Gettysburg College as a full-time matriculated student for at least one year prior to studying abroad.

            Children of Gettysburg College employees that attend other college/universities may apply to participate in Gettysburg College's affiliated study abroad programs. If they are accepted into the program, they will receive the same tuition benefit as if they were attending their home institution.

            Death or long-term disability of an employee

            The children of qualified employees who have completed seven years of full-time continuing service and who die or who are totally disabled while in active service at the College, will be eligible to receive the tuition credit to which they would otherwise be entitled.