Employee Handbook Section Twelve: RECORDS MANAGEMENT

Employee Records

The Human Resources Office maintains all pertinent information relative to employees and it is important that the information be kept current. Employees, therefore, are requested to notify the Human Resources Office of any change in the following information:

• Name
• Address
• Telephone Number
• Emergency Contact
• Marital Status
• Number of dependents
• Life Insurance beneficiary changes

Review of Personnel Records

Employees are permitted to review and add corrective addenda to their official personnel file that is maintained in the Human Resources Office. Employees may review their file by contacting the Human Resources Office for an appointment.

Except where required by law, information contained in an employee's personnel file will not be released to external sources unless clear, written permission to release specific information is obtained from the employee while employed by the College.

Confidentiality of Information

All employees must be aware that they are not to divulge confidential College or student information. Violation of confidentiality may result in disciplinary action, up to and including termination.