Employee Handbook Section Five: COMPENSATION

Payroll Information

The pay week for the College is Saturday at 12:01 AM through Friday at 12:00 AM (midnight). Employees are paid bi-weekly on Fridays.

Employee are paid on a bi-weekly basis via direct deposit.  Direct deposit statements are mailed to campus boxes or can be viewed by logging in to PeopleSoft Self Service every pay day.  Arrangements for direct deposit should be made through the Human Resources Office, Payroll Office, or the form can be found on line at http://www.gettysburg.edu/dotAsset/2543794.pdf. 

Salary Deductions
Salary deductions include those required by law, those required by the College as a condition of employment, and those employees may authorize.

Deductions required by law. The federal government requires deduction of withholding tax from the salary of all employees. The federal government also requires deduction for the Social Security Tax and Medicare from the pay of all employees. The Commonwealth of Pennsylvania, Virginia, and Maryland require a deduction from the pay of all employees toward the payment of State income tax. A local
income tax deduction may also be required.

Voluntary deductions. Employees also may authorize, in writing, other deductions, i.e., participation in the College's health insurance program (medical and dental), additional contributions to the pension program, voluntary life insurance premiums, and additional withholding tax. These will be deducted from pay until a discontinuance is requested in writing and submitted to the Human Resources Office.

Salary Reviews

The salaries of all employees are established by Division Heads and approved by the President, after consultation with their supervisors. Salary adjustments are based upon the quality of performance of the individual employee, the budget of the Department, the needs of the College, the discretion of the College and any applicable wage scales as may be adopted or changed from time to time by the College.

Ultimately, the Board of Trustees authorizes salaries in their approval of the budget as recommended by the President. It is customary for the President and Division Head to send salary notification letters to employees after the spring meeting of the Board of Trustees, usually by August 1. Because the College regards salary information as confidential, employees are expected to keep this information in strictest confidence. Recommendations for salary increases are made to the President by division heads at
the end of June.

Salary increases are comprised of two components: across-the-board increases and merit increases. Employees hired on or after April 1st of each year are eligible only for the across-the-board increase, as they have not yet completed the three-month probationary period of employment.

Performance Appraisal Process

The performance appraisal process with Gettysburg College serves a variety of purposes. The process is expected to serve as a means to: enhance the working relationship between employee and supervisor, to provide a report of performance for the employee and supervisor, provide supervisors with information concerning performance when considering employees for promotions or transfer, and, most
importantly, to provide feedback on how each employee enhances the college experience for our students.

Your first interaction with your supervisor concerning your performance will come during your initial probationary period. Your supervisor will provide you with feedback on your performance during this time.

After this period, you and your supervisor will work together on an annual or bi-annual basis to identify goals for your next evaluation period. At the end of this appraisal period, you and your supervisor will meet to review and document your performance.

If, during any period of employment, performance declines to an unacceptable level, supervisors have a responsibility to place employees "on probation". During such probationary periods, supervisors will determine whether to continue an employees' employment relationship with the college.