Withdrawal/Readmission

What is a leave of absence?

Students wishing to apply for a one-semester Leave of Absence should contact the Office of Academic Advising and fill out an application. A Medical Leave of Absence requires the written recommendation of the College's health care providers (Health Services or Counseling Services); see below for additional details about Medical Leave of Absence.

The following conditions apply to all students who are granted a Leave of Absence for personal or medical reasons:

  • A Leave of Absence is calculated from the last day of class attendance and cannot exceed 180 days in a 12-month period. Students must meet all normal deadlines for housing, registration, and financial aid in order to be considered for these services for the semester in which they plan to return.
  • A student who has been granted a Leave of Absence must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1st for the Fall semester and no later than November 1st for the Spring semester. A student who does not notify the College will be withdrawn administratively from the College at the end of the period granted for the leave. After being withdrawn, students should contact the Office of Academic Advising for information about the earliest subsequent semester for which they would be eligible to apply for readmission.
  • A student who is not in good academic standing at the time of the Leave of Absence will return on the same status on which he/she left.
  • TAKING COURSES: A student planning to take courses elsewhere while on a Leave of Absence must (1) petition in advance of taking the courses and gain approval from the Academic Standing Committee, and (2) submit a College Official's Report completed by an official at the institution where the courses were taken.
  • INTERNSHIPS: Students on a Leave of Absence from the College are not eligible to participate in internships for Gettysburg College credit. The College will not provide a letter of eligibility or sponsorship and will not provide liability insurance while you are on leave from the College.
  • PRE-REGISTRATION:

             - In order to receive materials and participate in pre-registration, the student's account balance must be paid in fill.

             - Students on LOA may retain previously pre-registered courses for the semester subsequent to the leave and during which the student intends to have returned to campus.

             - Students on LOA who have not pre-registered will be sent information by the Office of the Registrar only after they have been officially approved for reinstatement. Students who are able to complete the reinstatement process by the 15th of March will be able to pre-register for the following year at the opening of their class's pre-registration period in the Spring.

  • HOUSING: Students returning from a Leave of Absence for the Fall semester will be contacted by the Residence Life office regarding housing after they have been finally approved to return by the Academic Standing Committee. The student must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return. Students returning from a Leave of Absence for the Spring semester will be assigned housing by the Office of Residence Life. Those students with a housing preference should email Sharon Fissel (sfissel@gettysburg,edu) and they will do their best to honor his/her request. Please contact the Residence Life Office if you have questions about housing (717-337-6901).
  • VISITING CAMPUS: Students on a Leave of Absence are permitted to return to campus only for scheduled meetings with an academic department or business office on campus during business hours. Students are not permitted to return to campus for social or overnight visits. Any violation of this policy will be shared with the Academic Standing Committee and may be considered in the readmission process.
  • ENROLLMENT DEPOSIT: The College retains the student's enrollment deposit for the duration of a student's enrollment.
  • FINANCIAL AID: The student must meet the normal May 1st deadline for applying for aid in order to be considered for funding for either semester the following year when he/she plans to return. Please contact the Financial Aid Office (717-337-6611) and ask to have the appropriate forms sent to you in time to meet the deadline.
  • GRACE PERIOD FOR LOANS: Federal Stafford Loans- From the last day of enrollment before the leave takes effect, the student has a six month grace period before repayment must begin. Federal Perkins Loans- From the last day of enrollment before the Leave takes effect, the student has a nine month grace period before repayment must begin. Gettysburg College Loans- Repayment begins from the first day of the first month after the date the leave takes effect.
  • DISCIPLINARY AND JUDICIAL ISSUES:

            - A student who has been suspended for academic or disciplinary reasons is not eligible for a Leave of Absence during the semester(s) he/she is required to withdraw.

            - The Dean of Academic Advising and the Academic Standing Committee will consult with the Director of Judicial Affairs and Community Development when considering requests for a Leave of Absence for a student who has disciplinary matters pending.

            - A student granted a Leave of Absence while disciplinary matters involving the student are pending must be cleared for reinstatement by the Director of Student Rights and Responsibilities.

What is different about a Medical Leave of Absence?

  • A medical leave of absence requires the written recommendation of the College's health care providers in Health Services or Counseling Services.
  • After the last day to withdraw from the College with "W's", students granted a medical leave through Counseling Services are generally expected to be on leave of absence for the remainder of the semester and the subsequent semester.
  • A positive recommendation from the College's Health and/or Counseling Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence/withdrawal will be permitted to register for courses and return to the College.
  • To initiate the reinstatement process, you must complete the "Reinstatement Form" and send it to Academic Advising no later than November 1st for Spring semester reinstatement or no later than May 1st for Fall semester reinstatement. Students should follow instructions about submitting recent and up-to-date documentation so that Health and Counseling Services can complete all reviews by June 1st for Fall and December 1st for Spring. These deadlines are firm and for your benefit. Since students are not permitted to register for courses until they have been finally approved for reinstatement, this timetable allows returning students an opportunity to register before classes begin.
  • Medical Leave/Withdrawal Approved by Counseling Services: By accepting a medical leave or medical withdrawal, you are agreeing to have your counselor at Gettysburg College release pertinent information to your home health professional. Information and recommendation from an attending physician or mental health professional which certifies that the student will be ready to resume a full academic program by the designated time must be sent to the College's Counseling Services, Campus Box 424. A personal interview with the College's Counseling staff may also be required. A positive recommendation from the College's Counseling Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence will be permitted to register for courses and return to the College. Required forms are available on the Counseling Services website.
  • Medical Leave/Withdrawal Approved by Health Services: By accepting a medical leave or medical withdrawal, you are agreeing to have your physician at Gettysburg College release pertinent information to your home health professional. Information and recommendation from an attending physician which certifies that the student will be ready to resume a full academic program by the designated time must be sent to the College's Health Services at Campus Box 436. A personal interview with the College's Health staff may also be required. A positive recommendation from the College's Health Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence will be permitted to register for courses and return to the College. Required forms are available on the Health Services website.

What if I need to take more than one semester off?

Since a Leave of Absence cannot exceed 180 calendar days, a student who needs to be away from the college for more than one semester will be withdrawn. Additionally, a student who does not notify the College of his or her intent to return from a leave of absence will be withdrawn administratively from the College at the end of the period granted for the leave. After being withdrawn, students should contact the Office of Academic Advising for information about the earliest subsequent semester for which they would be eligible to apply for readmission.

I'm thinking about withdrawing. Whom do I see?

If you are thinking of withdrawing from the College, you should call and make an appointment with one of the Deans in the Office of Academic Advising and/or your advisor.

What if I need to withdraw medically from the college?

A student whose health is so impaired that he/she cannot continue attending classes and does not have plans to return to the college within 180 days will be granted a medical withdrawal. This requires the written recommendation of the College's health care providers (Health Services or Counseling Services).

How do I get readmitted after a withdrawal?

The procedure for seeking readmission depends on your academic status at the time of withdrawal, the length of time that has elapsed since withdrawal, and the reason for withdrawal. You should call the Office of Academic Advising and request a readmission application. The Academic Standing Committee will review all applications for readmission. Readmission for students who withdraw from the College is not automatic.

A student who has been granted a withdrawal must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1st for the Fall semester and no later than November 1st for the Spring semester.

Students must meet all normal deadlines for housing, registration, and financial aid in order to be considered for these services for the semester in which they plan to return.

I want to transfer to another institution. What do I do?

A student who wishes to transfer to another institution or is even thinking of transferring out of Gettysburg College for any reason should contact the Office of Academic Advising and set up an appointment with one of the Deans. Students may be invited to participate in focus groups to allow the college to understand how to improve the student experience.