The events calendar can be viewed by anyone who visits the website. Access to request the use of space and view user preferences via 25Live is only available to registered users who have logged into the system with a valid 25Live username and password.

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Yes. 25Live is the system of record on campus and the only acceptable/recognized method for scheduling events.

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25Live is an upgrade to the R25 scheduling system; it’s a web-based scheduling and event-publishing product developed by CollegeNET that provides one centralized calendar, scheduling system, and data repository for events at Gettysburg. The database remains the same, and you still have access to your past event information. The campus scheduler reviews your request(s) and sends you a confirmation email when your request(s) has been confirmed. The new functionality streamlines your scheduling tasks into one program where you can check availability, view activities on campus, view and print your confirmations, make requests for space and services, and find the important information you need.

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Requests may be submitted 24 hours a day, 7 days a week. Requests must be submitted with a minimum of 3 days notice prior to the day the event is scheduled for. Requests for activities occurring the same day as the request date will not be considered for scheduling.

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Click on the “Dashboard” view on your 25Live homepage (you must be logged in). Your event requests are saved as drafts until the scheduler processes them. Note: You are considered the requestor if you submitted the event request. Please do not edit your draft after you have submitted it – contact the scheduler to discuss any edits that need to be made by emailing calendar@gettysburg.edu. If you receive an email from the scheduler with a question about your request, do not login to 25Live and edit your event request – please reply to the email so the scheduler can make the necessary adjustments.

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You can search a location from the homepage OR you can look at the Pre-defined public searches (ex. Weidensall Hall Classrooms, Penn Hall) by selecting the Locations tab; your Location searches; Public searches - and then select the desired search from the right hand column . You will then see availability, calendar or list.

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All requests are processed on a first come first served basis. The scheduler strives to reply to your request in a timely manner, however the response may take longer if a large number of requests have been received in a short period of time, or if your request is for space or services requiring additional approvals.

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After signing in to 25Live, click on the Events tab, then click Pre-Defined Groups, and then click "Events You Have Requested" to view either a list of future events or navigate through the calendar.

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Do not submit a new request – the scheduler can edit your original request if you follow this process: Find your event in 25Live that needs to be edited (see above for help). Open your event by clicking on it, and then click on More Actions. From there, click on Email Event Details. A new window opens, which is your message. Be sure to click the box next to Scheduler so that the message is sent to the appropriate individual. Add text to the Message Body regarding your event and click Send.

You can also reply to the confirmation email you received from the scheduler with your event change or cancellation.

Cancellations and changes require a minimum of two business days to process (if no services are requested). Requests for major changes to an event (change in set-up, media or sound support services) must be received at least 10 business days before the event is scheduled to take place. Change requests received on shorter notice are not guaranteed. If your request can be accommodated, you will receive a new and updated confirmation.

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25Live is a complex, full-featured application that could potentially be accessed by dozens of people at one time. Using the system involves searching thousands of locations, resources, organizations, contacts, and event records to deliver the most accurate information in real time. Your patience is appreciated.

The browser used to access 25Live can also affect performance; please be sure to use Mozilla Firefox or Google Chrome to achieve maximum results. If the site does not appear to load properly, try refreshing your browser or the screen you are in. Additionally, there is an approximate 30-minute delay between an event being approved/updated and it appearing on the campus event calendar.

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