Events during the academic year may only be approved if the event is college-sponsored (see definition below). Non- College sponsored events are limited to use of facilities during the non-academic year only (spring & summer breaks). To plan an event at Gettysburg College, please follow the process below.
A “College Sponsored Event” is defined as an event that is initiated by a recognized college organization or an academic/administrative department. This event may include inviting a non-college individual or organization to campus. All of the above is in effect if the following responsibilities are met:
- The sponsor must have a college agent (faculty, administrator, staff or student) who is responsible for making all necessary arrangements including but not limited to scheduling space, advertising, food services, and technology to assure compliance with campus guidelines/policies.
- The agent must be present at the events.
- The sponsor must be clearly identified in all publicity materials.
- The sponsor is financially responsible and must provide Gettysburg College internal account number (GL). *
*Subject to Departmental review.
A “Non College Sponsored Event” is defined as an event that uses campus facilities initiated by a non-college affiliated person or initiated by a college community member (faculty, administrator, staff or student, alumni) but not sponsored by any College group. All of these events must be approved through the Conference and Event Office who will act as the college agent for the group. The group will be required to have proof of insurance and will be billed according to the specific requests.
For College Sponsored Event
For Non College Sponsored Event