Registration & Payment Policy
Registration is simple. A $150 non-refundable deposit is due at time of registration to secure a place on the trip of your choice. We accept VISA, MASTERCARD, & DISCOVER, e-checks or cash. The final payment will be required 60 days prior the trip departure date. To register, please fill out the online form or call John Regentin at 717.337.6319 to register over the phone/or to receive a fax.
Pricing & Equipment
The prices listed cover all the expenses for the land costs (ground transportation, permits, necessary guides, double occupancy lodging for one night at the end of the trip, and most meals); airfare is not included in land costs (see below). We also provide the necessary expedition group gear such as tents, sleeping bags, sleeping pads, cooking gear, etc. You will be responsible for your own personal clothing, footwear, accessories, and toiletries.
Not Included in the Price
Airfare (see note below), hospitalization, individual evacuation costs, insurance, visas, vaccinations, meals in destination cities prior to and at the conclusion of the trip, souvenirs, alcohol, excess baggage charges, or other personal expenses incurred outside the scope of the trip.
We DO NOT include airfare in the pricing of our trips. We want to give participants the opportunity to have flexibility in their travel arrangements. Some people will have frequent flyer miles, many people will be traveling from various destinations, while others may already be at the site location or decide to extend their trip once our expedition has concluded.
Participants are in charge of their own travel arrangements. We will give you a destination time and location and ask that you work within the schedule. You are more than welcome to arrange your travel so it coordinates with our schedule if you are within the proximity of Gettysburg.
Insurance & Medical
We require each participant to fill out medical/liability forms for Gettysburg College and for any contracted services who request similar documentation. There is information available on purchasing short term insurance that covers baggage, accident/life, and trip cancellation which is required for our international programs. Please contact us if you have any questions.
Cancellation of Trips
We reserve the right to cancel trips due to lack of participants, State Department warnings, or natural occurrences that may be potentially hazardous. If you cancel the trip 60 days or more from the departure date, you will receive a full refund minus the $150 deposit. If cancellation occurs 45 - 60 days prior to the departure date a 50% refund is available. If cancellation occurs 21 - 45 days prior to the trip a 25% refund will be available. There will be no refunds for cancellations made within 21 days of the expedition.