Furnishings
Maintenance Needs
Room/Apartment Condition Reports
Keys and Lockouts
Room Decorating
Room Damage
Common Area Damage and Vandalism
Contesting Damage Charges
Air Conditioning Requirements

Furnishings

Residential rooms are equipped with single beds, desks, dressers, closet space, window shades, mattresses, and trash and recycling containers. Residents may arrange furniture within their rooms in a reasonable and safe manner; providing that all furniture is returned to its original location when the space is vacated. The arrangement of furniture cannot block or restrict egress from the bed/bedroom to the door. Residential & First-Year Programs staff reserves the right to limit the number of furnishings in an individual room if the amount or location of furniture is excessive. Furniture may not be moved from one room to another within residence halls or from one apartment to another. Extra furniture resulting from a vacancy in a room may not be moved into the hallways or storage. Furnishings provided for lounges, study rooms, and recreation areas may not be moved into students' rooms. Residential & First-Year Programs staff is authorized to return furniture to its proper location. Unauthorized possession of College property could result in conduct action and/or monetary fines.

When vacating a room, remove all non-College furniture. Failure to do so will result in a removal fee.

Maintenance Needs

Residents should not attempt to repair damages to their rooms or common areas of the residence halls. To report maintenance concerns or to submit routine work requests, you may contact Facilities Services through their online reporting system. During business hours, in the event of an emergency such as fire, flood, lack of electricity/water/heat/air-conditioning, overflowing toilets/sinks, and lost keys, please contact Facilities Services at 717-337-6700. After hours, please contact the Department of Public Safety at 717-337-6911.

Room/Apartment Condition Reports

Pay particular attention to the condition of your room when you move in. When students first arrive on campus, they are asked to fill out an online Room Inventory and Condition Form within the first week of moving into their space. Visit the Facilities Services webpage to complete the Room Inventory and Condition Form (RIC). or use the link that can be found online in "My Housing Self Service." Students are responsible for listing a furniture inventory and all damages that are found in the space. Students may be held accountable for damages and/or missing furniture that they do not list. It is important that students thoroughly check all areas of the room/suite/apartment (including common areas in suites and apartments) to avoid charges at the end of the year.

If the Room Inventory and Condition Form (RIC) is not submitted within the first week of arrival, students will not be eligible for the damage appeals process at the conclusion of residency. Any damages that occur to the room during occupancy will be charged to the student's account by the Facilities Services Department. If you should have any questions as to whether or not certain items are permitted, check with your student staff member or the Office of Residential & First-Year Programs.

Keys and Lockouts

Any student who is locked out of his/her room may go to the Department of Public Safety and request to check out a reserved room key to access his/her room. The following instructions and expectations apply:

  • The reserved room key (known as the "bar key") may only be checked out for a maximum time period of 30 minutes. This time period provides students with ample time to use the "bar key" to enter their room, pick up their own key, and return the "bar key" to DPS.
  • If the "bar key" is not returned within 30 minutes then the student will be charged a $25 late fee. If the "bar key" is not returned by 8:00 AM the next day then a work order will be submitted for a lock change.
  • When the student returns the "bar key" to DPS he/she must show their room key. If he/she does not show the officer his/her room key then a work order will be placed to change the lock and issue new key(s).

Borrowing the "bar key" is free and available 24-hours a day. A student may only check out a key to the room that he/she is assigned to and must provide identification to obtain a "bar key." Public Safety may use CNAV for identification purposes.

The Department of Public Safety will respond to any abnormal circumstances surrounding a lock-out situation where the student is unable to obtain the "bar key" on his/her own. Students should call the Department of Public Safety at 717-337-6912 or x6912; additionally, there is a $10.00 fee for this service. Lock-out responses will be prioritized based on other community needs and could result in significant delays. You will need to present your key when you are let into your room. Failure to show your room key will result in an automatic lock change at the student's expense.

Lost (and Unreturned) Keys

If you lose or break your key during business hours, you must contact Facilities Services at 717-337-6700. After normal business hours and during weekends you should contact the Department of Public Safety at 717-337-6911. Until your lock is changed, you may borrow the "bar key" from DPS. Once your lock is changed, you will find a notice on your door. The notice will direct you to DPS to pick up your new key. Your roommates will also need to go to DPS to pick up their new keys. In order to pick up your new keys, you will have to return the "bar key," and your roommates will have to return their "old" keys.

A student's first lost key will result in a charge of $150, second lost key in a charge of $250, and third or more lost keys in a charge of $350 each per lock. These charges also apply when a key is not returned by a student when changing rooms or moving out of the residence halls. This includes students who withdraw or take a leave of absence at any time during or at the end of a semester. Lost key charges are billed automatically to student accounts.

Room Decorating

When it comes to decorating rooms, students may be as creative as they would like. Posters, plants, and throw rugs are a few of the typical items used to enhance student rooms. Remember when attaching things to the walls or floors that care must be taken not to damage these surfaces with prohibited items, such as tape, tacks, nails, etc. Students will be charged for such damages. If a student is uncertain as to what is permitted in the personalization of his/her room, he/she can ask his/her student or a professional staff member prior to initiating decorating.

Room Damage

All rooms in residence halls will be inspected at the end of academic year. When a student moves out of his/her space, a representative from the Facilities Services Department inspects the condition of each room. They thoroughly check every area of the room, including bedrooms and common areas such as kitchens and bathrooms. Damage bills will be produced based on room conditions and time spent returning the room to the status that it was found upon the student's arrival.

Common Area Damage and Vandalism

Any repair and/or replacement costs due to damage and/or vandalism to common areas such as lounges, hallways, bathrooms, fire safety equipment, or vending machines will be assessed and charged to the entire floor or hall if the responsible individual(s) cannot be determined. Damages to common areas of suites/apartments will charged to all students of the suite/apartment unless a student accepts individual responsibility for the damages.

Students are encouraged to take responsibility for their hall either by claiming damage they may have caused, encouraging other students who have caused damage to come forward, or providing information to College officials about damage and who is responsible for it. Common area damage is assessed and students will be billed accordingly.  Once this type of charge has been billed, you are not able to appeal the charges unless you are able to provide new information as to who is responsible.

Contesting Damage Charges

Students will be notified via email after damage charges have been added to student accounts. If a student wants to contest a charge with Facilities Services, they may do so by following the instructions in the email. A joint committee of Residential & First-Year Programs and Facilities Services personnel will review each appeal. Appeals are only considered if the student who is submitting the appeal completed a Room Inventory and Condition Form at the beginning of their residency in this particular location.

Gettysburg College Facilities Services personnel are solely responsible for the completion of any repairs and therefore have complete authority to choose qualified contractors and representative building materials to complete the repairs. Fees and information associated with this work are considered internal College information and the College is not required to share these details with students or their families. Repairs are to be conducted by College contractors or staff only. Anyone attempting unauthorized repairs in a suite or room will be charged the full cost of replacement or repair of the item(s) in question, regardless of the progress of the undertaking.

Air Conditioning Requirements

For students who are assigned to a non-air-conditioned residence hall and are approved through the disability accommodations process to have air-conditioning, the College will provide a window unit for their room. If at the end of the student's occupancy the air-conditioner is not in the room, a replacement fee will be charged to the student's account. Privately owned air-conditioning units are not permitted in College buildings.