CNAV is the official time sheet record for the College. This guide explains employee and supervisor responsibilities and includes training tutorials.
For questions on this topic contact payroll@gettysburg.edu 717-337-6216
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- Timesheets are due the Monday following the pay period end date (see pay schedules for specific dates).
- Employees have until 10 a.m. the Monday following the pay period end date to submit timesheets.
- Supervisors have until noon the Monday following the pay period end date to approve timesheets.
- Paper timesheets are due in the Payroll office by noon the Monday following the pay period end date.
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- Employees can be set up in the CNAV time sheet system after they have been hired into PeopleSoft and have been given access to CNAV.
- Supervisors are responsible for setting up each of their employee's time sheets within CNAV.
- Until the time sheet is created, a paper time sheet should be completed by the employee.
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- Employees may access the CNAV time sheet system after they have been hired into PeopleSoft, given access to CNAV and their timesheet set up by their supervisor.
- Until a CNAV time sheet has been created, a paper time sheet should be completed.
- Employees are responsible for recording worked hours daily and reviewing and approving the time sheet by the user deadline each period.
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- Employees may access the CNAV time sheet system after they have been hired into PeopleSoft, given access to CNAV and their timesheet set up by their supervisor.
- Until a CNAV time sheet has been created, a paper time sheet should be completed.
- Employees are responsible for recording worked hours daily and reviewing and approving the time sheet by the user deadline each period.
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I’ve just created a time sheet, why can’t I see it and why can’t my employee see it?
When setting up a time sheet instance, the effective date will default to the current pay period, but may take about 5 minutes to appear.I am trying to create a time sheet but can’t see the employee’s name in the employee list, why?
Employees can be set up in the CNAV time sheet system after they have been hired into PeopleSoft and have been given access to CNAV. Until the time sheet is created, a paper time sheet will need to be completed by the employee and submitted on the appropriate due date.Why aren’t all my employees showing in the supervisor processing list?
If an employee has not entered data or even viewed their time sheet for the pay period, they will NOT appear in the supervisor processing list until after 10:15 a.m. at which time the supervisor will need to enter the hours for the employee.Do I need to approve a time sheet with zero hours?
No, supervisors do not need to approve zero hour time sheets. However, if you do see a zero hour time sheet and it is an employee who is on vacation or sick leave, you must modify the time sheet to display this and approve it.How do I deactivate a time sheet?
Timing is very important in this matter. You will need to go to CNAV/Campus Tools/Time Sheet/My Workers Screen, click on the individual’s time sheet you want to deactivate and then click the edit button at the bottom of the box. You will now be in that particular individual’s time sheet, click on the blue link “edit instance” and change the deactivation date to the next beginning pay period, which, if you’re doing this on the last day of a pay period, will be the next day. When the date rolls over to the next pay period, the time sheet will have an inactive status, thereby locking everyone from it. Therefore, it is important that you and the employee approve the last time sheet before it is deactivated.