A student must notify the Office of Academic Advising in writing that he or she intends to withdraw or request a leave of absence from Gettysburg College. (See withdrawal and leave of absence policy.) The date of withdrawal will be the last day of attendance in classes or of residence in college housing.
Financial aid recipients who leave the College during a term will have their Title IV aid recalculated according to the federal refund requirements, which state: "Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Federal Student Aid funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Federal Student Aid funds awarded for the period."
(See FSA Handbook: Award Year 2012-2013, Volume 5, Chapter 1, pp. 5-31.)
Title IV funds include and will be returned in the following order: Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Pell Grant, Academic Competitiveness Grant, National SMART Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and other Title IV grant funds.
Students receiving financial assistance may have a portion of their original award returned to the programs as required by federal regulation and the Gettysburg College refund policy, thus creating a balance due to the College. For this reason, students contemplating withdrawing during a term of enrollment are strongly encouraged to meet with the Financial Services and Financial Aid Office prior to leaving the College.
Refunds for Tuition, Room, and Meals
Refunds for tuition, room, and meals are calculated as follows: 100 percent, if notice is received by the tenth day of classes; 80 percent, if notice is received by the third week of classes; 50 percent, if notice is received by the fourth week of classes; 25 percent, if notice is received by the sixth week of classes.
No refund will be calculated after the end of the sixth week of classes.
Required Withdrawal: A student who is required to withdraw for disciplinary reasons, after the stated refund period, will forfeit all fees which he or she has paid.
Tuition Refund Insurance
Optional insurance is available through A.W.G. Dewar, Inc., which supplements the College refund policy for a student who withdraws as a result of a serious illness or accident. More information is available at www.collegerefund.com.
Reduction of financial aid obligations and advances will receive priority in the payment of refunds. Any unused enrollment deposit balance will be refunded approximately two to four weeks after the student's graduation or withdrawal.