Employee guidance

COVID-19 Response information for employees.

Last updated: March 27, 2020

Employee FAQ

Is the College closed?

The Governor of Pennsylvania has ordered all non-life sustaining businesses to close their physical locations until further notice as of 8 p.m. March 19. Given this news, Gettysburg College will be closed until further notice. As of March 23, Gettysburg College will move to a remote learning environment for the remainder of the 2019-20 academic year. Read more about remote learning.

Will I be laid off?

We take seriously our commitment to our employees. The College has a long tradition of supporting its employees, and we are going to honor that tradition to the very best of our ability during these turbulent times.

Can I work from home?
  • Effective as of close of business on March 19 and through at least April 3, all non-essential employees will be asked to work from home.
  • Essential employees, who must remain on campus, will be identified by their supervisor. The managers in Dining, Facilities, and Public Safety are working on their staffing plans to ensure the essential operational needs of the College are met in their areas. Essential, non-exempt employees who are required to work on-campus will be paid at their overtime rate beginning at 5:00 p.m. on Thursday, March 19 and extending through midnight Friday, April 3, 2020.
  • Full-time and part-time, benefits-eligible employees (employees working over 1,000 hours per year) who are not required to report to work or are not assigned remote work by their supervisor will be placed on paid leave through Friday, April 3, 2020. All full-time and part-time, benefits-eligible employees will receive pay and benefits during this time. Employees in this category will be notified by their supervisor.
I’m concerned I will get sick if I go into work. What should I do?

Gettysburg College must maintain certain critical services and operations such as dining services, student services, housekeeping, maintenance services, and public safety regardless of circumstances. There are certain positions that are required to be on-site to support those critical services and operations.

Gettysburg College expects staff to attend work as scheduled and be fully prepared to begin work and remain at work through the entire work period. Any time away from work should be discussed and approved in advance with your supervisor.

What if I feel sick?

Essential staff who are sick should remain at home and not report to work. You should not return to work until you have been fever-free for 24 hours without fever-reducing medication. Employees are encouraged to use telemedicine (video and phone visits) in order to limit potential exposure in physician offices. Here are the links to Highmark’s Telemedicine vendors AmWell and Doctor on Demand. If you have not accrued enough sick time, please be in touch with your supervisor to make arrangements.

How is my sick time tracked as a Support Staff member?

Through April 3, 2020, employees will be paid, whether they are working remotely, on paid leave, or employees deemed essential working on-campus. After April 3, the College temporarily will allow you to take up to 80 hours of paid sick time before it is accrued in the event that you have exhausted your accrued paid sick time and remain off work. This means that you may have a negative sick balance on a temporary basis for up to 80 hours.

Should your employment with the College terminate for any reason, you will be responsible for reimbursing the College for any used but unaccrued sick time. Prior to taking the unaccrued sick time, you will need to sign an authorization form allowing the College to make a payroll deduction from your final paycheck in order to satisfy any outstanding debt resulting from the use of unaccrued sick time. Authorization forms are available from the employee’s supervisor or from Human Resources.

If you wish, you may maintain your vacation time in your account and still go in the negative for your sick time.

Additionally, the Human Resources Office is relaxing its requirement to provide documentation from an employee’s health care provider for sick-related absences.

What if I had contact with a person known to have COVID-19?

You cannot come to campus without clearance from Human Resources. If you have traveled to an area with community spread of COVID-19 or had community contact with a person known to have COVID-19 and are experiencing symptoms (fever, cough, shortness of breath), immediately call your personal healthcare provider to notify them of your symptoms, recent travel, and/or community contact.

Who is required to self-quarantine?

At this time, the College is requiring faculty and staff to self-quarantine for 14 days if they have returned from an area identified by the CDC at a risk assessment Level 3 or have tested positive for COVID-19.

If a Support Staff member is required to self-quarantine because of travel, how should they record their time?

If a Support Staff member is undergoing a required quarantine based on work-related travel to an area with community spread of COVID-19, the individual should remain in an active paid status. If the quarantine is based on personal travel, the individual should use their sick time until it is exhausted.

As a result of the ongoing COVID-19 situation, the College temporarily will allow Support Staff to take up to 80 hours of paid sick time before it is accrued in the event that they have exhausted their accrued paid sick time and remain off work. This means that they may have a negative sick balance on a temporary basis for up to 80 hours.

Should a Support Staff member’s employment with the College terminate for any reason, the employee will be responsible for reimbursing the College for any used but unaccrued sick time. Prior to taking the unaccrued sick time, the employee will need to sign an authorization form allowing the College to make a payroll deduction from their final paycheck in order to satisfy any outstanding debt resulting from the use of unaccrued sick time. Authorization forms are available from the employee’s supervisor or from the Human Resources Office. The Support Staff employee may maintain their vacation time in their account and still go in the negative for their sick time.

If the staff member can work remotely as approved by their supervisor, he or she should remain in an active paid status during self-quarantine.

I am on the College’s health insurance. How is Highmark handling the cost of diagnostic testing for COVID-19?

Highmark has implemented a temporary program where cost-sharing associated with physician-ordered diagnostic testing for novel COVID-19 will be waived for all Gettysburg College members enrolled in Highmark Blue Shield PPO1000 or QHDP plans. Office visit charges will still apply.

My child’s school is closed. What should I do?

As of 8 p.m. on March 19, the College is closed. Unless you have been designated as essential staff, you should not come to campus until further notice. If you have been designated as essential staff and must stay home with a child due to a school closure, you should talk with your supervisor to discuss options for covering time.

If an administrator must stay home with a child due to a school closure, they, most likely, will be expected to work remotely.

Support Staff who must stay at home with a child whose school is closed may utilize accrued paid sick time for this purpose. Once all accrued sick time is exhausted, the employee may use unaccrued sick time (up to 80 hours), with the signature of an authorization form. Support staff are not required to use their vacation leave during this time, but may do so.

Are there restrictions on work-related travel?

All non-essential, work-related, off-campus travel, domestic or international, with or without students, is suspended. Any employee who feels that their travel is essential must first be approved by their Vice President or Provost. Once you receive approval, fill out the travel request form and wait for approval.

All College shuttles and rental cars that have been reserved for travel have been suspended. Rental vehicles can be rescheduled pending travel approval.

Are there restrictions on personal travel?

Please proceed with caution for personal travel in areas that are currently affected by COVID-19.

I live in another state that has declared a state of emergency and I commute to and from Gettysburg College for work. Do I have to register my commute as personal travel?

No, at this time you do not have to register your daily work commute as personal travel.

With the extension of spring break and the move to remote learning, has there been any changes to facility access on campus?

Due to the Pennsylvania Governor’s order on March 19 to close all non-life sustaining businesses until further notice, Gettysburg College will be closed beginning 8 p.m. March 19. Appropriate support will be available for students who are not able to leave campus.

I planned an upcoming campus event. Should I cancel it?

Due to the Pennsylvania Governor’s order on March 19 to close all non-life sustaining businesses until further notice, Gettysburg College will be closed and all in-person events canceled beginning 8 p.m. March 19.

I invited visitors to campus. Should I advise them not to visit?

Due to the Pennsylvania Governor’s order on March 19 to close all non-life sustaining businesses until further notice, Gettysburg College will be closed as access is prohibited until further notice.

What are some coping strategies for managing stress during this challenging time?

If you would like assistance with managing stress amid the COVID-19 outbreak and the many changes taking place on campus in response, please contact Human Resources for support at (717) 337-6202.

How is my time tracked as a Support Staff member?

Hours worked on campus or when telecommuting should be coded as regular hours worked on your CNAV timesheet. Any full or part time benefited employees who are placed on paid leave should code these hours using the OTH code. Timesheet deadlines will remain as normal.

Will I still have access to the library’s resources and services?
Musselman Library will continue its commitment to support the teaching and research needs of the Gettysburg community during the COVID19 pandemic. The library staff will work with students and faculty to ensure that as many scholarly resources and services as possible are accessible remotely. Information on library resources and services will be updated regularly on the Musselman Library Services and Resources During Campus Closure page. Please do not hesitate to contact us if you need assistance accessing resources and services.

Employee guides

Working from home

Human Resources has produced a guide for working from home amid the restrictions imposed by the Coronavirus pandemic.

Remote work instructions and resources - March 27
Jennifer Lucas, Co-Director of Human Resources, explains the college’s remote work policy and provides resources for employees who are working remotely.