College events during COVID-19

Information on hosting and attending in-person and virtual events

In planning and attending events and gatherings, event organizers and attendees must continue to abide by our community’s health and safety guidelines.

Review the Community Health Guidelines

Guiding principles

Student clubs and all organizations are encouraged to explore a variety of event methods, including sponsoring virtual or hybrid events, grab-and-go events, or outdoor activities or events (while still adhering to physical distance guidelines) during the spring 2021 semester. Be sure to review The Office of Student Activities and Greek Life’s new resources and guidance for organizing student events.

In-person events

A number of campus spaces have been repurposed and all spaces have reduced capacities to promote physical distancing. All events must adhere to the following:

  • Scheduling through 25Live
  • Maintenance of physical distancing of 6 feet or more
  • Density numbers at or below capacity determined by architects and Facility Services or state restrictions--whichever is lower
  • Masks to be worn by everyone in attendance (unless eating)
  • No events with alcohol
  • No rain locations for outdoor events will be available
  • Grab-and-go food from Dining Services only, no outside food vendors. Attendees may bring personal food and drink for their consumption.
  • Events will be limited to the campus community—defined as any person who is employed by Gettysburg College or enrolled as an on campus, in residence, or commuter student at Gettysburg College—and not open to the public
  • No event will be permitted to take place in an academic or administrative building lobby or lounge to ensure appropriate ingress/egress
  • Before their event can be approved, event planners will be asked to present a plan to address social distancing and appropriate personal protective equipment
  • Reserving organization study spaces may be significantly limited or unavailable due to space constraints as a result of expanded class schedules

Table events

  • Tables can be reserved along edge of Plank facing Stine Lake, weather permitting
  • Only 4 tables will be available per day
  • Tables will only be available Monday-Friday
  • Each table may only be staffed by one member of an organization at a time
  • All sales must be done digitally, no cash sales permitted.

Use of recreational facilities

Recreational facilities including courts and fields cannot be reserved for events, but they may be used by individual students.

Public expression on campus

Students planning a public expression event are required to notify College Life to discuss the logistics of the event. During these meetings, locations, physical distancing, and personal protective equipment (PPE) will be discussed.

Commencement

The Class of 2020 will have their Commencement on September 26, 2021. The Class of 2021 will have their Commencement on May 17, 2021.

Commencement plans are subject to change due to COVID-19. The College is monitoring conditions and will adjust the Commencement schedules as needed due to changing circumstances. Check announcements for updates about the Class of 2020 and Class of 2021 Commencements.