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Working in the office
All employees should follow the below guidelines for interacting within campus workspaces:
- If you work in an open environment, even if partitions are constructed, be sure to maintain at least 6 feet of distance from co-workers. Shared spaces such as break areas and conference rooms should have measures in place to reduce capacity and facilitate physical distancing.
- If you work in a closed office, no more than one other person should join you unless the required 6 feet of distancing can be consistently maintained.
- If more than one person is in any room, face coverings should be worn by all employees, at all times. Face coverings are not required if you are working alone in a confined office space, but partitioned work areas are considered to be open environments, and face coverings are therefore required.
- Face coverings should be worn by any employee in a reception/receiving area. Face coverings should be worn when walking through hallways where others travel and in break rooms, conference rooms, and other meeting locations.
- Follow safety signage and directions for ingress and egress posted throughout campus facilities.
- Remove communal items, such as magazines and pens.
Workspace disinfection and hygiene
Employees are expected to clean their workspaces on a daily basis. This includes desks, tables, doorknobs, light switches, phones, and computer equipment. Cleaning supplies will be provided to each office area by the Facilities Department. If an office space runs out of cleaning supplies, please contact Service Response at x6700 to request more supplies.
When you cough or sneeze, cover your mouth and nose with a tissue, or cough or sneeze into the inside of your elbow. Tissues should always be discarded in the trash and you should immediately wash your hands with soap and water for at least twenty seconds. If soap is unavailable, use hand sanitizer that contains at least 60 percent alcohol.
Employees should consider the size of the restroom they are using to ensure at least 6 feet of distance can be maintained between individuals within the space. After using the restroom, wash your hands thoroughly for 20 seconds afterward to reduce the potential transmission of the virus. If paper towels are available, use a clean one to turn off the water and a clean one to open the door. Dispose of paper towel(s) into a proper receptacle when exiting the restroom.
Wherever possible, meetings should continue to be held using remote platforms, such as Zoom, WebEx, or another video conferencing tool. Additionally, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone, or other available technology rather than in person.
Use this Gettysburg College branded Zoom background during virtual meetings this semester to show your school spirit!
If you use a shared meeting space for an in-person meeting, be sure to maintain the 6-feet physical distance and wear your mask or face covering. Assign an individual to clean the area–including the table surfaces and any equipment used including keyboard, mouse, phone, whiteboard markers, etc.–with disinfectant before and after each meeting. As always, please be sure to leave the room in its proper order when your meeting concludes.
Meetings with campus visitors, who are on campus to support the academic, administrative, or residential missions of the College, should be scheduled by appointment only; do not accept walk-in meetings, if possible. Visitors should be instructed to call a designated number upon arrival for the meeting to gain access to the office space.
Using elevators and stairs
If the use of an elevator is needed, limit the number of occupants in an elevator at a given time, wear a mask or face covering, and avoid touching the elevator buttons with your exposed hand/fingers, if possible.
Those who are able should avoid the use of elevators due to their confined space; use the stairs wherever possible, instead, and follow arrows in stairwells to control traffic flow.
Wash your hands or use alcohol-based hand sanitizers upon departing the elevator or after using railings in stairwells.
Meals at work
When dining on campus, follow all physical distancing guidelines and safety signage in the dining facility. Employees are encouraged to take food back to their office area or eat outside.
If you are eating in your work environment (break room, office, etc.), maintain at least 6 feet of distance between you and others. Only remove your mask or face covering when actively eating, then put it back on.
Break rooms should be rearranged to allow for proper physical distancing. Follow any safety instructions on signage. Wipe all surfaces, including table, refrigerator handles, coffee machine, etc., prior to leaving the common area. Replace reusable kitchen items (flatware, dishes, and cups) in break rooms with sustainable, single-use options, and replace shared appliances (coffeemakers, ice/water dispensers) with single-use or no-touch options whenever possible.
Before and after eating, be sure to wash your hands thoroughly for 20 seconds with warm, soapy water.
Divisions are encouraged to provide their workforce flexibility while maintaining a level of efficiency that allows the College to fulfill its academic mission. Various staffing options considered include:
This recommendation is for divisions with employees who are able to continue working from home as a means of de-densifying their physical workspace are encouraged to develop those continuity plans on a divisional basis with the understanding that those plans should not compromise the College’s ability to fulfill its academic mission, engagement, and support efforts.
Areas able to offer rotating schedules were encouraged to continue to do so in order to limit the exposure and potential spread of COVID-19. While the College’s hours of operations during the academic year are 8:30 a.m. to 5 p.m., divisions may expand work schedules and days to limit the number of employees on campus.
Staggering of reporting and leaving times
Departments may also have their employees stagger their reporting and leaving times for work shifts. The times depend on the employee coverage needed by each division so that disruptions are limited. Staggered schedules should be discussed and approved with the immediate supervisor.
Options for at-risk employees
See At-Risk Employees for how to make arrangements when you or your family are at an increased risk from COVID-19.