How Move-In will work in Fall 2020

Drop-and-go, Move-In, and early arrival details

Details for the Fall 2020 Move-In process are now available, including drop-and-go appointments, and Move-In dates for first-year and transfer students, and returning students.

Top 5 Move-In tips

Associate Dean of College Life Keira Kant gives her top tips to help as we prepare to return to residential living this Fall semester.

Top five tips for Move-In 2020

Keira Kant overviews Move-In tips

Dates and general guidance

With classes scheduled to begin on August 17, the College will open residence halls for Move-In on the following dates. Specific dates/times will be scheduled in advance by the Office of Residential and First-Year Programs in order to support safe practices of lower density and physical distancing. You must sign and complete the Student Health Agreement by noon on Wednesday, July 29 (deadline extended) in order to receive your Move-In assignment. This Agreement can be found in your Medicat Patient Portal as an online form, and it details the policies, practices, and procedures that will reduce the spread of COVID-19 on campus. While signing this agreement is required, signing the form does not obligate you to return. You can sign the agreement and still decide to take a gap year, commute, or study remotely.

Please also note that there will be no early arrivals (more information about early arrivals is provided below).

We encourage students to:

  • pack lightly this fall and focus on bringing only essential and important items to campus;
  • to have a bag of essential items organized in the event that we need to relocate students or if students need to leave campus on short notice; and finally,
  • to work with their families to have a plan for vacating campus quickly should the need arise.

Bringing fewer possessions will also make for a smoother and faster Move-In. We do, however, encourage students to pack several cloth masks to start the semester, as well as a thermometer and cleaning supplies for their room (and private bathroom, if they have one).

Date Event
August 4-6 (Tue–Thu) Drop-and-go Move-In appointments
August 11-12 (Tues-Wed) First-year and transfer students will be tested and move in
August 13-14 (Thurs-Fri) All sophomores, juniors, and seniors will move in

Drop-and-go appointments

In order to further assist with reducing the number of people on campus during Move-In, the College will open the residence halls Tuesday, August 4 through Thursday, August 6 for a scheduled “drop and go” appointment. Students will receive received an email from the Office of Residential & First-Year Programs on July 27 to sign up for this option, should they choose to do so. For those who choose this option, you will be able to drop your belongings in your fall housing assignment and then travel home. Students who utilize this option will then return back to campus on their assigned Move-In date and time. The deadline for signing up for a drop-and-go appointment is Wednesday, July 29. Students who wish to sign up for a drop-and-go appointment can do so here.

If you have been assigned to Aberly Hall, Baughman Hall, Heiges Hall, or the Gettysburg Hotel, you will be unable to take advantage of the drop-and-go option as the College will be utilizing that week to prepare those spaces for your arrival during Move-In. We apologize in advance for any inconvenience this may cause in your planning for Move-In. For those who choose this option, they will be able to drop their belongings in their fall housing assignment and then travel home.

Please be sure to arrive on campus at your drop-and go appointment time (which will be confirmed after you complete the form). Residence hall key pick-up will be located in front of the College Union Building on the Bullet Hole Patio. Each student may bring one parent/support person to assist with dropping off their belongings in their fall housing assignment. Avoid bringing anyone with you who may be of greater risk of COVID-19. You will have a two-hour time period to drop your belongings off.

While on campus for your drop-and-go appointment, it is required that you wear a mask at all times while moving in your items and that you maintain six-foot physical distance from anyone who is not assisting you with your move. When you have finished unloading your belongings to your room, please return your residence hall key to the same location on the Bullet Hole patio. You will then pick up your key for the semester when you return to campus for your move-in date.

If you have questions about drop-and-go appointments, please contact Residential & First-Year Programs at residencelife@gettysburg.edu.

Move-In schedule and process

The Move-In process will be phased over the course of a week, beginning on August 10. Each day, approximately 500 students will arrive on campus at assigned times in order to promote physical distancing and lower density during the actual moving-in process. Appointments will begin at 8:30 a.m. and conclude at 3:30 p.m. Students will have three hours to complete the move in process.

Move in assignments: Your Move-In assignment information will be sent to your Gettysburg College email address. If you do not receive a Move-In date and time, please contact the Office of Residential & First-Year Programs at residencelife@gettysburg.edu.

In order for the College to prepare to test and move students into their spaces in a safe and orderly fashion, we will not be able to provide you with a test or a residence hall key to your room if you arrive outside of your Move-In date and time. If you cannot arrive on your assigned Move-In date or time due to circumstances beyond your control, you may request a change in your Move-In date or time by completing this form by Friday, July 31, at noon. The College will be reviewing these requests on a case-by-case basis, so please provide as many details as possible as we cannot guarantee that each request will be approved. You will learn of the status of your request within five business days of submitting the request form.

Arriving on campus: When you arrive on campus at your Move-In time, you must report directly to Bream Gym in order to check-in and begin the Move-In process. Bream Gym is located inside the Jaeger Center, which is at the intersection of Lincoln Avenue and Constitution Avenue. A parking lot is located next to the Center. You may park there and walk into the gym. Directional signage will be posted, and staff will be located around campus to answer your questions. Only students are permitted inside the gym for this process, and we ask those who traveled with you to remain in your vehicle. The process at the gym includes the following:

  • Registering at a check-in table
  • Receiving a COVID-19 throat swab test
  • Residence hall key pick-up (including ID cards for new students; upperclass students should bring their ID card with them or obtain a replacement card using the instructions listed below)

When test results become available, students will be notified via their Medicat portal. Students who test positive will be notified by phone from the Case Management Team in Health Services. These students will then be relocated to an isolation hotel off campus. The Case Management Team will be coordinating support services for the student (i.e. dining, academic) and will provide daily phone and physical evaluation. Close contacts of positive cases will then be notified of their need to quarantine in their rooms for 14 days. They will receive additional instructions at that time.

After you have completed your check-in process at Bream Gym, you will have the opportunity to move into your room and complete any essential campus errands before beginning your quarantine period. Students should ensure they have completed the following:

  • Move your items into their room. We ask that you unload your vehicles entirely before starting the unpacking process.
  • Pick up any items you have shipped to the Gettysburg College Post Office.
    • Post Office Hours: 9 a.m. – 5 p.m. beginning August 10
  • Pick up books from the Gettysburg College Bookstore.
    • Hours: 9 a.m. – 5 p.m. beginning August 10
  • Retrieve any items that you had stored on campus over the summer. When you pick up your key, you will be instructed on where your belongings are located. You can proceed to that location where staff will be waiting to assist you.
  • Have a new I.D. photo taken if you need a replacement I.D. For contactless service to have your replacement ID ready with your residence hall key, please follow these directions.
    • ID Office hours: 8 a.m. – 4 p.m.
  • Check-in with any business offices regarding Financial Aid or tuition billing questions.
    • Student Accounts window hours: Monday – Friday, 8:15 – 11:15 a.m. and 1:45 - 4 p.m.
    • Financial Aid Office: Virtual appointments only.

In the residence halls: Each student may bring one family member/support person to help them move into their room. While moving into your room, everyone is required to wear a mask/face covering and to maintain a distance of six feet from others who are moving in as well. Face coverings or masks (covering the nose and mouth) are required on campus.

When finished moving your belongings into your room, you will be able to say goodbye to your parents or others who accompanied you to campus to move-in, and then you are expected to remain in quarantine until test results are received by the College and you are cleared. During your quarantine time, you are required to remain in your room at all times with the exception of using the bathroom and going out for essential needs, such as picking up meals at designated grab-and-go locations on campus. Anytime you are out of your personal room, you are required to wear your mask/face covering and maintain at least six feet of distance from others.

Early arrivals

Each year, many of our students arrive on campus several days to weeks before classes begin in order to prepare for fall activities, fall sports training camps, student staff training, and pre-orientation. There will not be any early arrivals this year for training or pre-orientation programs prior to first-year move in on August 11. The exceptions include those students who serve in positions with residential, health, and safety responsibilities for other students and the campus (e.g. residential life student staff team).

If you have questions, please contact residencelife@gettysburg.edu.