Residential cohort information for fall 2020

Students remaining in residence

September 16, 2020: Read the latest communications for students in the Approved Residential Cohort.

Students identified as eligible to remain on campus were notified by the College on Friday, September 4. We are excited to spend the remainder of this semester on campus with you.

About the cohort

Upon a comprehensive review that included perspectives from the Board of Trustees, the President’s Council, the Implementation Committee, the Office of the Provost, the Office of the Registrar, and members of the faculty, it was decided that the following student cohort would be eligible to remain on campus for the fall semester:

  • All first-year students.
  • All transfer students.
  • All international students.
  • Student teachers with placements in local schools.
  • Residential & First-Year Programs (RAs and CAs) student leader staff.
  • Student leaders charged with supporting a robust in-person co-curricular experience.
  • Students who need access to campus facilities to complete their senior requirements for graduation, including capstones, laboratory research, and/or creative requirements.
  • Students with a demonstrated need to stay on campus. If you completed the housing petition form, your request is currently being reviewed by a College committee. You will be notified of the decision soon. Only students who experience significant housing insecurity or other difficult circumstances will be approved.

Learn more about how the College identified the residential cohort.

Your decision to join the cohort

All students who have been informed that they are eligible to remain in residence were asked to elect to either accept or decline the opportunity to join the residential cohort.

We understand that this may be a difficult decision to make. If you elect to join the residential cohort and you change your mind mid-semester, the College can provide you with information that will enable you to return home and study remotely. If you elect to join the remote cohort, you will not have the opportunity to switch to the residential cohort.

New housing assignments

The Office of Residential & First-Year Programs (RFYP) has assigned all students remaining in residence to a single bedroom in order to de-densify the halls and to support the needs of the potential positive COVID-19 cases and associated contacts. Your new housing assignment can be found by going to CNAV/MyHousing.

Some students will remain in their current rooms, but some will need to relocate. Facilities Services has worked hard during this transition period to clean and prepare the rooms for this transition. Any student with an existing approved medically-necessary housing accommodation (i.e. kitchen access, air conditioner, etc.) will be placed in a housing assignment that meets the approved accommodation.

Moving

Students who are required to move to a new housing assignment should pick up their new key(s) at the RFYP office (CUB 250) during one of the following time frames:

  • Thursday, September 17, from 3 - 5 p.m.
  • Friday, September 18, from 9 a.m. - 5 p.m.

If you are relocating to the Gettysburg Hotel, please arrive at the hotel between 7 a.m. and 11 p.m. so that the front desk staff can greet you and provide information upon your arrival. If you are observing Rosh Hashanah and need to make alternative arrangements for your move, please email residencelife@gettysburg.edu by Thursday, September 17, at 4 p.m., and we will work with you to find a different day for you to move to your new room.

Should you need them, supplies for packing will be available in the CUB at the base of the main staircase from the Bullet Hole. If you need assistance transporting your belongings a greater distance on campus, Transportation Services will have drivers available to transport items. You must sign up ahead of time for this service. Please have your items ready to move at your assigned time. Depending on the demand, students may experience a wait time.

When you arrive in your new assignment, you should review the space for any concerns/damages and submit a work order request if needed. Please complete a room inventory condition form via CNAV/MyHousing upon arriving at your new space.

Students currently in isolation/quarantine

  • Students currently in isolation (positive test) or quarantine (close contact) at one of the on-campus motels or off-campus hotels will remain until their isolation/quarantine period concludes before moving into their re-assigned room on campus.
  • Health Services is the tracking the time for each student’s quarantine/isolation period.
  • Please contact Judith Williams, Director, Health Services at jwilliam@gettysburg.edu with questions.

Students currently at home

  • If students are in isolation/quarantine at home, they may return to rejoin the residential cohort once their isolation/quarantine period concludes. These students will need to return on either a Monday or a Tuesday, be tested, and quarantine until we receive their test results. If the student can provide proof of a negative test within 72 hours of returning to campus, the College will allow the student to re-enter without an additional test the week of their return.
  • Health Services is the tracking the time for each student’s quarantine/isolation period.
  • Please contact Judith Williams, Director, Health Services at jwilliam@gettysburg.edu with questions.

COVID-19 testing

Regular occurs each week on Mondays and Tuesdays; you will be notified by Residence Life with details for each round of testing.

At this time, the College does not plan to require quarantine after testing begins on Monday. This will be evaluated regularly based upon test results, compliance with the Student Health Agreement, regular monitoring/reporting of health checks through Medicat, etc. You will be updated if there are any changes to the status of campus life in relation to quarantine or limited outside hours.

All negative results will be communicated through the Medicat portal. If your test is positive, Health Services will be in contact with you regarding follow up. If that is the case, you will be asked to identify “close contacts,”—those with whom you have been in contact for more than 10 minutes and within 6 feet. In order to keep close contacts to a minimum, you need to maintain a distance of two arms lengths from others and wear your mask according to the Health Agreement.

Your residential experience

We understand that rehousing the residential cohort into single rooms could be challenging for some students and we are ready to support students in making connections and building community. We have a number of programs and initiatives in place to foster community amongst the First-Year Class and other members of the approved residential cohort. To provide a safe and rich residential experience, the following will be available to you throughout the remainder of the fall semester:

  • The Residential & First-Year Programs (RFYP) office in partnership with the Student Success Advocates (SSAs) will be reaching out to first-year students in the coming week.
  • First-year students will participate in an extended orientation. The program is designed to help first-year students learn more about our campus, engage with resources, and connect with their peers. Through this program, students are also given the opportunity to meet with their residential community and have one on one conversations with their RA. This is a required program designed to help first-year students continue to make connections with peers, as well as with staff and departments. It will also help students to more fully understand the campus offerings available to them, so they may thrive at Gettysburg College.
  • The Office of Student Activities and Greek Life (OSAGL) will be offering virtual programming. Once we are able to resume in-person programming, the College will host events where you can meet new people and build on the connections you have already made. These programs will include regular weekly programming, late-night programming, and special events. To stay up-to-date about what events will be held throughout the remainder of the semester, please go to engageGettysburg. You can also download the engageGettysburg app on your iPhone or Android device. If you are interested in helping us plan and facilitate programs, please reach out to osagl@gettysburg.edu.
  • Using interests listed on student profiles in engageGettysburg, we will identify common interests among the students on campus. The College will identify group leaders who can reach out to those with a selected interest and invite them to a small in-person activity or discussion related to the topic. Topics will be wide ranging and will include academic interests, hobbies, fandoms, and pop culture. Funds will be made available to these groups to host programming for themselves and others on campus. If you have not finished your engageGettysburg profile, we encourage you to do so as soon as possible so we can connect you with new people.
  • Dining Services will begin to return to a more typical level of service while still maintaining the appropriate safeguards such as physical distancing and Plexiglas barriers. Some upcoming options may include in-room dining, made-to-order sandwiches, additional sauté line items, carving stations, and a made-to-order fruit and yogurt bar. Our dining staff is already working to plan some special theme night dinners.
  • We plan to resume in-person recreational activities within the Jaeger Center, including at the pool, as early as September 16, but no later than September 18. If you receive a negative test result before our in-person activities resume and you would like to exercise, students may access the track at Musselman Stadium, the intramural fields, and the Tennis Courts. You must follow physical distancing guidelines when exercising outside.
  • Coaches will be engaging with student athletes who are part of the approved residential cohort as early as September 16, but no later than September 18.

Students remaining on-campus as part of the residential cohort will be expected to continue to uphold the Student Health Agreement, and any student who violates the agreement will be subject to immediate removal from campus—either re-assigned to the remote cohort, or suspended.

Student employment

Whether in the residential or remote cohort, student workers will only be paid for work completed. When working, either in-person or virtually, student employees will still be required to complete and submit timesheets.

Students in the residential cohort

  • Students who remain on campus for the fall semester may continue to work as needed, either virtually throughout the all-student quarantine, or in-person once the all-student quarantine is lifted. Student workers will not be paid if they are either unable to work or not permitted to work as a result of the all-student quarantine.
  • Students in the residential cohort who have been awarded Federal Work Study and currently hold a position on-campus may retain their position. If you were awarded Federal Work Study, and you do not currently have a job on campus and have not worked during the fall semester, no adjustments will be made.

Refund policy

The College has extended the deadline to withdraw or take a leave of absence and receive an 80% refund of tuition until Friday, September 11. Students have until Friday, September 18 to receive a 50% refund and until Friday, October 2, to receive a 25% refund of tuition. A student must notify the Office of Academic Advising in writing that he or she intends to withdraw or request a leave of absence from Gettysburg College.

Credits and other information for students in the residential cohort

  • Students who remain on campus will not receive a credit for room or meals. Dining Services will remain open to meet the needs of students who remain on campus.
  • Students who remain on campus will not receive a tuition credit even if they choose to take all classes remotely.
  • The College anticipates that students who remain on campus will likely be re-assigned to a new room. As such, students who move into a room that is typically billed at a higher rate than their original room will not be charged the difference.
  • Students who decide to leave campus and study remotely once classes resume on September 14 may receive a prorated tuition discount depending on how far into the semester the change is made.