Creating a safe workspace

Safe behaviors for sharing space at work

Employee guidelines for working in the office, holding meetings, taking meals, and using restrooms to limit the spread of COVID-19 in campus workspaces.

Working in the office

If you work in an open environment, even if partitions are constructed, be sure to maintain at least 6 feet of distance from co-workers. Break areas, conference rooms, etc. should have measures in place to reduce the number of people in an effort to support physical distancing.

If you work in a closed office, no more than one person should be in your office unless the required 6 feet of distancing can be consistently maintained.

If more than one person is in any room, face coverings should be worn by all employees and at all times. Face coverings are not required if you are working alone in a confined office space, but partitioned work areas are considered open environments.

Face coverings should be worn by any employee in a reception/receiving area. Face coverings should be worn when walking in narrow hallways where others travel and in break rooms, conference rooms, and other meeting locations.

When present, follow safety signage and directions posted throughout campus facilities.

Remove communal area items, such as magazines and pens.

Workspace disinfection and hygiene

Employees are expected to clean their workspaces on a daily basis. This includes desks, tables, doorknobs, light switches, phones, and computer equipment. Cleaning supplies will be provided to each office area by the Facilities Department. If an office space runs out of cleaning supplies, please contact Service Response at x6700 to request more supplies.

Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow, also known as your cough pocket. Tissues should always be discarded in the trash and you should immediately wash your hands with soap and water for at least twenty seconds. If soap is unavailable, use hand sanitizer that contains at least sixty percent alcohol.

Using restrooms

Use of restrooms should take into consideration any limits based on restroom size to ensure at least 6 feet of distance between individuals. Wash your hands thoroughly for 20 seconds afterward to reduce the potential transmission of the virus. If paper towels are available, use a clean one to turn off the water and a clean one to open the door. Dispose of paper towel(s) when exiting the restroom.

Holding meetings

If possible, meetings should continue to be held using remote platforms, such as Zoom, WebEx, or another video conferencing tool. Additionally, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone, or other available technology rather than in person.

If you use a shared meeting place, be sure to maintain the 6-feet physical distance and wear your mask or face covering. In addition to returning the room to its proper order, please clean the table surfaces and any equipment used, such as a keyboard, mouse, phone, etc. Assign an individual to clean the area with disinfectant before and after each meeting.

Try to meet members of the public by appointment only, and do not accept walk-in meetings if possible. Members of the public should be instructed to call a designated number upon arrival for the meeting to gain access to the office space.

Using elevators and stairs

Avoid elevators and use the stairs whenever possible because stairs are more open areas. Watch for directional up and down arrows for stairwells.

If use of the elevator is needed, limit the number of people using the elevator at the same time. If you are using the elevator, wear your mask or face covering and avoid touching the elevator buttons with your exposed hand/fingers, if possible.

Wash your hands or use alcohol-based hand sanitizers upon departing the elevator or after using railings in stairwells.

Meals at work

Before and after eating, you should wash your hands thoroughly for 20 seconds using soap and water to reduce the potential transmission of the virus.

When dining on campus, follow all physical distancing guidelines and safety signage in the dining facility. Employees are encouraged to take food back to their office area or eat outside.

If you are eating in your work environment (break room, office, etc.), maintain 6 feet of distance between you and others. Only remove your mask or face covering in order to eat, and then put it back on. Break rooms should be rearranged to allow for proper physical distancing. Follow any safety instructions on signage. Wipe all surfaces, including table, refrigerator handles, coffee machine, etc., prior to leaving the common area.

Replace reusable kitchen items (flatware, dishes, and cups) in break rooms with sustainable, single-use options. Replace shared appliances with single-use or no-touch options (coffeemakers, ice/water dispensers) whenever possible.