What do I do if I get locked out of my account?
Please email hr@gettysburg.edu. We will be able to send a password reset email from the system.
Where do I find my job posting?
Visit PeopleAdmin to search for your posted positions. NOTE: Make sure you update your User Group to “Supervisor/Search Chair/Designee” in the top right corner to gain full access to the position and applicants.
How do I see my applicants?
Once you are in the correct User Group, click on the job posting title that you want to review. Then, click on the “applicants” tab. There will be a tab beside of the applicant’s name for any required documents such as resume and cover letter. You will be able to click on the associated links to those documents. NOTE: If you want to see the application data that was submitted, click on the individual applicant’s name.
How do I see all of my applicants at the same time?
If you would like to review all of your applicants at the same time, click on the check box to the left of “Full Name”. This will select all of the applicants on the screen. It may ask you to select all if there are additional applicants on the next page. Example: “All 30 results on this page have been selected. Select all 139 results?”. Once you have the applicants selected, go to “Actions” (red tab above applicant list, not the one at the very top of the page) and click on “Download Applications as PDF”. This will give you a pop-up box to chose the application materials you want to download. After you have selected your options, click on “Submit”. NOTE: If you want individual PDF’s of each applicant, click on “Create Document PDF per Applicant”.
How do I move candidates in the workflow?
To move candidates in the workflow, click on the checkbox/es beside the candidates that you want to move. Then, go to “Actions” (red tab above applicant list, not the one at the very top of the page) and click on “Move in Workflow”. You will have the option to mass move candidates in the workflow (if they are all the same), or to move individual candidates. NOTE: Please make sure that you are moving candidates in the workflow. Human Resources utilizes this information to update the Employment Opportunities website to keep candidates informed of where the search is in the hiring process.
How do I close out a search?
To close out a search, make sure you have moved candidates in the workflow. At least on candidate should be marked as hired if the search is successful. All other applicants should be moved to another workflow state. Best practices, if you have interviewed a candidate in the phone or campus interview stage, but have not selected them, reach out to them via a phone call to convey this information. All other candidates can be sent a rejection email through the system. NOTE: Final Action, click on the main “Action” tab at the top right corner of the posting. Select “Filled (move to filled)” and then “Submit”. Your position is now closed.
How do I send out rejection emails?
Click on the applicants you want to send letters to, keeping in mind whether they are internal, external, or alumni. Then, go to “Actions” (red tab above applicant list, not the one at the very top of the page) and click on “Email Applicants”. Select option for which type of rejection letter you would like to send. Click on “Preview” and then scroll down and click on “Send Emails”. NOTE: Please make sure you are sending the appropriate email to the candidate. On the applicant tab there are two questions about whether the candidate is an alum or a current employee.
What if no one was hired or the position was cancelled?
Click on the main “Action” tab at the top right corner of the posting. Select “Closed” and then “Submit”. You will use this option if no one was hired through the search process. NOTE: If for some reason your search has been cancelled, you can use the directions above and select “Cancelled” instead.