Gettysburg College Social Event Policy

Overview

The Social Event Policy reflects the social climate that the Gettysburg College community strives to establish and maintain regarding campus social life, including the appropriate role of the use of alcoholic beverages by community members.  Its success depends upon the cooperative efforts of students, faculty, administration and alumni in both understanding and upholding the spirit of personal responsibility and respect for self and others that is embodied in this Policy.  The College's Alcohol Policy Review and Advisory Board (APRAB) must approve any exceptions to this Policy in advance.

Responsible Decisions Regarding the Use of Alcohol

The College supports the choice not to drink alcohol and actively discourages and sanctions the irresponsible use of alcohol. In compliance with Pennsylvania laws and the Drug Free Schools and Communities Act, the College does not approve of the consumption of alcohol by students (or their guests) who are under the age of 21, on or off the campus. Inappropriate behavior involving the furnishing or consumption of alcoholic beverages will result in appropriate disciplinary proceedings and penalties.  The College recognizes and cooperates with law enforcement authorities in their enforcement efforts pertaining to alcohol, and will seek to educate students about laws pertaining to alcohol, as well as about the use and abuse of alcohol.

Procedures for Hosting Social Events

All students and student organizations have a responsibility to follow the Social Event Policy Procedures outlined below.

1.     Definitions.

The terms defined in this section are intended to be used in the context of Social Events.

A. BYOB events: Guests of legal drinking age may bring alcohol with them to the Social Event with Alcohol.

B. Host Provider events: The Host provides the alcohol for those of legal drinking age at the Social Event.

C. Host:  Any Gettysburg College student, group of students, organizations, or living group that:

1) pays for or provides alcohol; directly or indirectly

2) registers a Social Event in any College space (residence hall, fraternity, indoor or outdoor space)

3) A fraternity is considered a host when renting or providing space to another organization sponsoring an event. Fraternities on probation are ineligible to host events at their house.

4) No fraternity/facility is eligible to host more than one social event with alcohol per day.

D. Guest:  Any person present at a Social Event, other than a Host or a member of the Host organization.

E. Social Event with Alcohol - which must be registered with the College: Defined by the office overseeing the registration process for the student organization in question, using the following criteria (at least #1, but not necessarily all, of these criteria must be present for an event to require registration with the College)

1) A gathering of people at which alcohol is served to guests

2) An event where there is the potential for music/noise that can be heard outside the building in which the event is taking place

3) An event at which there will be guests coming and going from the site of the event throughout the event

4) Other criteria deemed appropriate by the office overseeing the registration process for the student organization in question

2. Social Event Registration

A. Social Events with Alcohol at which students may/will be present which meet the criteria in section 1.E. above must be registered with the College, and must be reviewed and approved by the Alcohol Policy Review and Advisory Board (APRAB) prior to the event taking place

B. Other events (without alcohol) should also be registered with the College.  Registration of a Social Event does not constitute College approval of such Social Event.

C. Events hosted by Greek organizations, (whether held in residential fraternities, other campus venues, or off campus)   must be registered with the Office of Greek Organizations in CUB 220 by noon on the Thursday prior to the event.

D. Theme house/other events held in campus residences (other than fraternity houses) at which alcohol will be served must be registered with the office of Residential Life at least two weeks prior to the date of the event.

E. Events hosted by other student organizations (on campus in venues such as the Attic, Ballroom, etc; or held off-campus): must be registered with the office of Student Activities two weeks prior to the date of the event.

F. The person registering a Social Event with Alcohol must be an officer of the hosting organization, and present at the event.  At least one member of the hosting organization must be at least 21 and present at the event, and must be documented as such on the registration form.  

G. Social Events with Alcohol may take place only between 5:00 p.m. Friday and 11:00 p.m. Sunday.

H. All Social Events must conclude by 2:00 a.m.

I.  Social Events with Alcohol must be no more than 4 hours in duration.

J.  Forms must contain all requested information and proper signatures before a Social Event can be approved. Co-sponsored Social Events require a signature from a representative of each sponsoring Host.  There is no charge for registering a Social Event with the College.

3. Host Training

Student servers at Social Events with Alcohol are required to complete the TIPS training course. At least two TIPS trained servers must be present at all times during the Social Event with Alcohol.  Student servers at Social Events with Alcohol must abstain from consuming alcohol. Details on these training courses can be obtained from the Office of Greek Organizations.

4.  Host Responsibility

A. Conduct of Guests

Hosts are responsible for the conduct of guests.   See the College's Alcohol/Drug Related Emergency Response Policy for more information on assisting students in need of medical attention.

A. Serving of Alcohol

Only those individuals who show proof of being 21 years of age or older may consume alcoholic beverages at Social Events with Alcohol. 

1) Hosts of Social Events with Alcohol must issue to Guests who are 21 years of age or older and plan to consume alcoholic beverages a wristband, stamp or other distinctive marking, which must be worn by the individuals at all times during the event. 

2) The Host must insure that no visibly intoxicated person is served alcohol.

3) Each Social Event with Alcohol must have one designated bar area from which all alcohol will be distributed only to those of legal drinking age. 

4) All alcohol brought to a BYOB Social Event with Alcohol must be delivered immediately by the Guest to the Host and provided to an authorized server.

C. Responsibility and Accountability of Hosts

1) The Host will be held accountable for any violations of College policies or Pennsylvania law that occur at their Social Event.  Individual violators will also be held accountable for their actions..

2) Hosts are responsible for setting up, cleaning up, and maintaining order at their Social Event and for any damage resulting from the event.

5. Prohibited Activities

A. Irresponsible distribution and consumption of alcohol

B. Drinking games & tables/equipment for drinking games, funnels, chugging contests, etc.

C. Putting pressure on Guests to consume alcohol, or maintaining the expectation that they will or should.

D. Serving alcohol to visibly intoxicated individuals

E. Serving or possessing ethyl (grain) alcohol.

F. Common sources of alcohol are prohibited at social events:

1) Kegs: In residence facilities and fraternities, serving alcohol from kegs or any other alcohol-dispensing device requiring a tap is prohibited. Students under 21 are prohibited from possessing tap systems.

2) Juice, punch or other consumable liquid containing hard alcohol

G. Charging for the Sale of Alcohol/Charging Admission to Social Events. No Host, Host organization, or other person may ever charge, sell, or receive any form of consideration from Guests or for their Social Events with Alcohol unless they obtain the appropriate liquor license from the Pennsylvania Liquor Control Board.

6. Quantity of Alcohol

A maximum permitted amount of alcohol is that quantity sufficient to serve each person of legal age one drink (12 oz. beer, 5 oz. wine) per hour of the Social Event with Alcohol.  The quantity of alcohol permitted at each Social Event with Alcohol will be reviewed during the Social Event with Alcohol registration process.

7. Department of Public Safety

A. All Social Events held in non-residential, on-campus locations must have Department of Public Safety Officers present.

B. For events with alcohol held in residential facilities (fraternities or theme houses), Department of Public Safety officers will:

1) Visit each registered Social Event one half hour prior to the scheduled start time to check on compliance with these Procedures.

2) Public Safety officers will also visit each registered Social Event near the designated ending time of the event, again to check on compliance with these procedures, and to assist students with any issues involved with closing down the party

8. Other important information

A. Non-alcoholic beverages and food/snacks must be as easily and readily available.

B. Use of College Funds. College funds may be used to purchase alcohol only with the prior approval of APRAB.

C. Charging for the Sale of Alcohol/Charging Admission to Social Events.  No Host, Host organizations, or other person may ever charge, sell, or receive any form of consideration from Guests or for their Social Events with Alcohol unless they obtain the appropriate liquor license from the Pennsylvania Liquor Control Board.

Revised by the Student Life Committee, Spring 2005
Revised by the Student Life Committee, May 4, 2011