Calendar of Dates Important to Chairpersons

Dates Description
August 30 Materials from the tenure candidate due to his/her department (posted to Moodle Site)
September 3 Pre-tenure leave applications due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
September 8 Annual Recruitment Meeting for department chairs and administrative assistants in departments authorized to recruit during the 2021/22 academic year for full-time faculty to be hired for the 2022-23 academic year (details provided by Provost's Office - Penn Hall Lyceum, 4:00 - 5:00pm)
September 13 Materials and letters for tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
September 13 1st Workshop for New Department Chairs - Pennsylvania Hall, 2B, 4:00 - 5:00pm, (details provided by Associate Provost Jennifer Bloomquist)
September 20 Nominations for Fall Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
September 23 Department Chairs meeting, 4:00 pm – Weidensall 402
October 1 Nominations of candidates for promotion due to Faculty Personnel Committee via Provost's Office
October 4 Letter sent to the Chair and members of the Department (of those faculty nominated for promotion) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson
October 8 Update of spring semester courses for first-year students’ pre-registration due to Brian Reese, Registrar; review of spring semester, Announcement of Courses
October 11 Annual reports for non-tenured, tenure-track faculty due for evaluation in fall of 2021 due to the Provost and Department Chair. Materials in support of annual review due to Department Chair for forwarding to Provost with evaluation
October 11 Quadrennial reports for tenured faculty scheduled for evaluation in fall of 2021 due to the Provost and Department Chair. Materials in support of quadrennial review due to Department Chair for forwarding to Provost with evaluation
October 15 First round of proposals for grants from the Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by December 3
October 18 Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 18 Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 20 Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 22 Letters due from Department Chairs in support of Research and Professional Development grants
October 22 Materials from the pre-tenure candidate due to his/her department (posted to Moodle Site)
October 24 Deadline for Field Trip requests for the fall semester
October 25 Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 28 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
November 5 Materials and letters for pre-tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
November 5 List of potential external reviewers for promotion candidates using external reviewers due to Provost
November 11 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
TBD Requests for part-time positions due to Provost's Office for 2022-23 (request sent in October)
December 6 Personnel evaluations from Department/Program Chairs due to Provost for tenured faculty due for quadrennial review in fall of 2021
December 6 Personnel evaluations from Department/Program Chairs due to Provost for non-tenured, tenure-track faculty due for evaluation in fall 2021
January 5 Materials for spring semester registration supplement (schedule changes, etc) due to Brian Reese, Registrar, by noon
January 17 Letter sent to the Chair and members of the Department (of those faculty in final year of tenure probation and those faculty in third year of tenure probation scheduled for review in 2022-23) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson (including memo on Classroom Observations and Guidelines for External Evaluations)
January 17 Classes begin; Drop/add begins for Spring 2022
January 27 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
February 4 Materials from the candidate for promotion due to his/her department
February 11 Schedule of courses due to Brian Reese, Registrar, for 2022-23 Announcement of Courses
February 14 2nd workshop for new Department Chairs - 4:00pm, Pennsylvania Hall, 2B (details provided by Associate Provost Jennifer Bloomquist)
February 18 Sabbatical leave proposals due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
February 18 Letters and materials for promotion candidates due to Faculty Personnel Committee via Provost's Office (request sent early December)
February 20 Deadline for Field Trip requests for the spring semester
February 24 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
February 25 Letters due from Department Chairs in support of sabbatical leave proposals
March 1 List of potential external reviewers for tenure candidates using external reviewers due to Provost
March 4 Second round of proposals from Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by April 15
March 4 (Reminder Notice) - put call on digest for Gettysburg College "Distinguished Teaching Award"
March 11 Letters due from Department Chairs in support of Research and Professional Development grants
March 21 Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
March 21 Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 23 Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 24 Department Chairs meeting, 4:00 p.m. - Large Boardroom, Pennsylvania Hall
March 28 Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
TBD Requests for full-time positions for 2022/23 due to Provost's Office (request sent mid February)
April 8 Nominations for Spring Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
April 15 Nominations for Gettysburg College Award for Distinguished Teaching due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist (reminder sent in March)
April 28 Department Chairs meeting, 4:00 p.m. - Large Boardroom, Pennsylvania Hall
April 29 FY Announcement of Courses for Fall 2022 sent to Chairpersons for review
May 3 List of potential external reviewers for pre-tenure candidates using external reviewers due to Provost
May 9 List of students receiving departmental honors to Brian Reese, Registrar, for graduation clearance and commencement program (request sent end of April)