Calendar of Dates Important to Chairpersons

DatesDescription
TBD Nominations for Fall Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
September 24 Department Chairs meeting, 4:00 pm - Zoom Meeting
September 25 Update of spring semester courses for first-year students’ pre-registration due to Brian Reese, Registrar; review of spring semester, Announcement of Courses
October 2 Nominations of candidates for promotion due to Faculty Personnel Committee via Provost’s Office
October 12 Annual reports for non-tenured, tenure-track faculty due for evaluation in fall of 2020 due to the Provost and Department Chair. Materials in support of annual review due to Department Chair for forwarding to Provost with evaluation
October 12 First round of proposals for grants from the Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by December 7
October 19 Letters due from Department Chairs in support of Research and Professional Development grants
October 19 Assessment Reports due to COLA
TBD Division I Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Interdisciplinary Program Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Division II Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Division III Chairs Meeting, 4:00 pm - Zoom Meeting
October 22 Department Chairs meeting, 4:00 pm - Zoom Meeting
October 23 Materials from the pre-tenure candidate due to his/her department (posted to Moodle Site)
TBD Deadline for Field Trip requests for the fall semester
November 6 Materials and letters for pre-tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
November 12 Department Chairs meeting, 4:00 pm - Zoom Meeting
November 13 Letter sent to the Chair and members of the Department (of those faculty nominated for promotion) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson
November 23 Requests for part-time positions due to Provost’s Office for 2021-22 (request sent in October)
December 7 Personnel evaluations from Department/Program Chairs due to Provost for non-tenured, tenure-track faculty due for evaluation in fall 2020
December 18 Materials for spring semester registration supplement (schedule changes, etc) due to Brian Reese, Registrar, by noon
December 21 Quadrennial reports for tenured faculty scheduled for evaluation in fall of 2020 due to the Provost and Department Chair. Materials in support of quadrennial review due to Department Chair for forwarding to Provost with evaluation
January 11 Classes begin; Drop/add begins for Spring 2021
January 18 Letter sent to the Chair and members of the Department (of those faculty in final year of tenure probation and those faculty in third year of tenure probation scheduled for review in 2021-22) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson (including memo on Classroom Observations and Guidelines for External Evaluations)
January 22 Sabbatical leave proposals due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
January 28 Department Chairs meeting, 4:00 pm - Zoom Meeting
January 29 Schedule of courses due to Brian Reese, Registrar, for 2021-22 Announcement of Courses
February 1 Personnel evaluations from Department/Program Chairs due to Provost for tenured faculty due for quadrennial review in fall of 2020
February 5 Letters due from Department Chairs in support of sabbatical leave proposals
February 5 Materials from the candidate for promotion due to his/her department
February 10 2nd workshop for new Department Chairs - 4:00pm, Zoom Meeting, (details provided by Associate Provost Jennifer Bloomquist)
February 19 Letters and materials for promotion candidates due to Faculty Personnel Committee via Provost’s Office (request sent early December)
TBD Deadline for Field Trip requests for the spring semester
February 22 Second round of proposals from Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by April 12
February 25 Department Chairs meeting, 4:00 pm - Zoom Meeting
March 1 List of potential external reviewers for tenure candidates using external reviewers due to Provost
March 1 (Reminder Notice) - put call on digest for Gettysburg College “Distinguished Teaching Award”
March 1 Letters due from Department Chairs in support of Research and Professional Development grants
TBD Division I Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Interdisciplinary Program Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Division II Chairs Meeting, 4:00 pm - Zoom Meeting
TBD Division III Chairs Meeting, 4:00 pm - Zoom Meeting
March 25 Department Chairs meeting, 4:00 p.m. - Zoom Meeting
TBD Requests for full-time positions for 2020/21 due to Provost’s Office (request sent mid February)
April 5 Nominations for Spring Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
April 16 Nominations for Gettysburg College Award for Distinguished Teaching due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist (reminder sent in March)
May 1 List of potential external reviewers for pre-tenure candidates using external reviewers due to Provost
May 19 FY Announcement of Courses for Fall 2021 sent to Chairpersons for review
May 23 List of students receiving departmental honors to Brian Reese, Registrar, for graduation clearance and commencement program (request sent end of April)
July 10 Review of 2021 Fall Announcement of Courses