CALENDAR OF ANNUAL FACULTY DEADLINES – AY 2025-26
Dates are subject to change
Bold pertains to Chairs only
Italics pertain to all faculty
Regular font is for informational purposes
On this page:
August 2025
| Dates | Description |
|---|---|
| 8/4 | Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming fall semester |
| 8/4–11 | Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule |
| 8/13–14 | Summer Pedagogy Institute |
| 8/18 | Department/Program Chairs Retreat |
| 8/18 | Noon deadline for tenure candidate materials on FPC Moodle (Provost’s Moodle page) |
| 8/18–19 | New Faculty Orientation |
| 8/20 | Convocation, 4:00 p.m., Beachem Portico, Penn Hall |
| 8/20–23 | New Student Orientation |
| 8/21–22 | Incoming students meet with their First-Year advisors |
| 8/25 | First day of fall semester classes |
| 8/25 | Noon deadline for evaluation committee chair to approve tenure candidate materials on FPC Moodle (Provost’s Moodle page) |
| 8/28 | Opening Faculty meeting, 4:00 p.m., Mara Auditorium |
September 2025
| Dates | Description |
|---|---|
| 9/1 | Deadline for faculty to opt for phased retirement (Provost’s Moodle page) |
| 9/2 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A |
| 9/5 | Last day to drop/add courses or change grading option |
| 9/8 | Registrar generates Final Minimum Enrollment Report (FMER) for the current semester |
| 9/8 | Noon deadline for evaluation committee chair to send tenure dossier materials to the Provost’s Office (Provost’s Moodle page) |
| 9/11 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 9/16 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A |
| 9/18 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 9/25 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 9/25 | Deadline for student academic award nominations for Fall Honors Day (PeopleSoft) |
| 9/26–27 | Board of Trustees meetings |
| 9/30 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A |
October 2025
| Dates | Description |
|---|---|
| 10/1 | Fall semester deadline for Research and Professional Development (RPD) applications (Provost’s Office webpage) |
| 10/3 | Deadline to propose FYS and SYS for the next academic year, due to the Director of Gettysburg Seminars and Skills (Provost’s Office webpage) |
| 10/3–5 | Homecoming |
| 10/7 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A (Date adjusted due to fall break) |
| 10/9 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 10/13–14 | Fall break |
| 10/15 | Deadline for chair’s letter for RPD applications (Provost’s Office webpage) |
| 10/15 | Deadline for chairs to submit department course plans for next academic year, including FYS and SYS |
| 10/15 | Changes to spring semester courses due to the Associate Provost for Academic Affairs and the Registrar, prior to First-Year student registration |
| 10/16 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 10/20 | Noon deadline for pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page) |
| 10/23 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 10/24 | Fall Honors Day, 4:00 p.m., Christ Chapel |
| 10/24–26 | Family weekend |
| 10/27 | Noon deadline for evaluation committee chair to approve pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page) |
| 10/28 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A |
| 10/30 | First-Year student registration opens for spring semester |
| 10/30 | Deadline for academic field trip requests for the fall semester (Funding Request Form) |
| 10/30 | Last day to receive First-Year Seminar Course Budget Requests |
| 10/31 | Deadline for nominations for Honorary Degree recipients |
November 2025
| Dates | Description |
|---|---|
| 11/1 | Deadline for PLA requests for the spring semester |
| 11/6 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 11/7 | Last day to withdraw from classes with “W” grade |
| 11/10 | Noon deadline for evaluation committee chair to send pre-tenure dossier materials to Provost’s Office (Provost’s Moodle page) |
| 11/10 | Deadline for chairs to submit VAP and adjunct requests for the next academic year |
| 11/11 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A |
| 11/13 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 11/14 | Deadline for pre-tenure annual reviews for pre-tenure faculty not undergoing FPC review |
| 11/14 | Deadline for periodic reviews (quadrennials, triennials) for tenured faculty scheduled for review |
| 11/15 | PLA approval notifications sent to department/program for the spring semester |
| 11/18 | Faculty Council meeting, 2:30 p.m., Penn Hall 2A (Date adjusted due to Thanksgiving) |
| 11/20 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 11/25–11/27 | Thanksgiving break |
December 2025
| Dates | Description |
|---|---|
| 12/4 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 12/5 | Last day of fall semester classes |
| By 12/8 | Provost’s Office approves departmental course plans for next academic year |
| By 12/8 | Provost’s Office approves VAP and adjunct requests for next academic year |
| 12/7–13 | Final exams |
| 12/12 | Deadline for chair’s letter for pre-tenure annual reviews |
| 12/12 | Deadline for chair’s letter for periodic reviews |
| 12/15 | Fall semester grades due to the Registrar |
| 12/16 | Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming spring semester |
| 12/16–22 | Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule |
| 12/24–1/2 | Winter break (College closed) |
January 2026
| Dates | Description |
|---|---|
| 1/12 | Noon deadline for promotion candidate materials on FPC Moodle (Provost’s Moodle page) |
| 1/13 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 1/19 | First day of spring semester classes |
| 1/19 | Noon deadline for evaluation committee chair to approve promotion candidate materials on FPC Moodle (Provost’s Moodle page) |
| 1/19 | Deadline for Brief Annual Reports for tenured faculty not scheduled for periodic reviews |
| 1/22 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 1/23 | Final department course schedules for next academic year due to the Registrar and Associate Provost for Academic Affairs |
| 1/27 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 1/29 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 1/30 | Last day for students to drop/add courses or change grading option |
| 1/30 | Deadline for summer course proposals (Provost's Office webpage) |
February 2026
| Dates | Description |
|---|---|
| 2/1 | Deadline for proposals for tenure-track positions, if applicable |
| 2/2 | Registrar generates Final Minimum Enrollment Report (FMER) for current semester |
| 2/2 | Noon deadline for the evaluation committee chair to send promotion dossier materials to Provost’s Office (Provost’s Moodle page) |
| 2/5 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 2/6–7 | Board of Trustees meetings |
| 2/10 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 2/10 | Deadline to have spring syllabi to the administrative assistant |
| 2/15 | Registrar shares the master course schedule for the next academic year with department chairs |
| 2/16 | Call for 2025–2026 faculty award nominations |
| 2/19 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 2/24 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 2/26 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 2/27 | Registrar makes course schedule for next academic year available to students in Campus Experience (announcement of courses) |
| TBD | FPC Information Packet sent to tenure and pre-tenure candidates and evaluation committee chairs for AY 2026–27 (Provost’s Moodle page) |
| TBD | FPC Information Session with 2026–27 tenure and pre-tenure candidates (Provost’s Moodle page) |
| TBD | Notification sent to associate professors to apprise them of timetable for promotion review |
March 2026
| Dates | Description |
|---|---|
| 3/1 | Deadline for Research and Professional Development applications (Provost’s Office webpage) |
| 3/1 | Deadline for sabbatical applications |
| 3/3 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A (Date adjusted due to spring break) |
| 3/5 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 3/9–13 | Spring break |
| 3/15 | Deadline for chair’s letter for RPD application |
| 3/15 | Deadline for chair’s letter for sabbatical applications |
| 3/15 | Deadline for faculty award nominations |
| 3/19 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 3/23 | Deadline for Event Planning and Coordinating Committee (EPACC) proposals (Provost’s Office webpage) |
| 3/26 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 3/30 | Deadline for academic field trip requests for the spring semester (Provost’s Office webpage) |
| 3/31 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| TBD | Deadline for tenure candidates to send the list of external evaluators to the Provost’s Office (Provost’s Moodle page) |
| TBD | Deadline for faculty to submit nominations to the Provost for promotion to the rank of full professor (Provost’s Moodle page) |
April 2026
| Dates | Description |
|---|---|
| 4/1 | Deadline for departments/programs to submit PLA requests for the fall semester |
| 4/2 | Rising Senior registration opens for next academic year |
| 4/3 | Last day to withdraw from classes with grade of “W” |
| 4/7 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 4/9 | Faculty meeting, 4:00 p.m., Mara Auditorium (Date adjusted due to Passover) |
| 4/9 | Rising Junior registration opens for next academic year |
| 4/11 | Get Acquainted Day |
| 4/15 | Deadline for student academic award nominations for Spring Honors Day (PeopleSoft) |
| 4/15 | PLA Approval notifications sent to department/program for the fall semester |
| 4/16 | Faculty meeting, 4:00 p.m., Mara Auditorium |
| 4/16 | Rising Sophomore registration opens for next academic year |
| 4/21 | Faculty Council meeting, 11:30 a.m., Penn Hall 2A |
| 4/23 | Chairs Council meeting, 4:00 p.m., Science Center 200 |
| 4/30 | Closing Faculty meeting, 4:00 p.m., Mara Auditorium |
| TBD | FPC Information Session with 2026–27 promotion candidates (Provost’s Moodle page) |
| TBD | FPC Information Packet sent to tenure and pre-tenure candidates and evaluation committee chairs for AY 2026–27 (Provost’s Moodle page) |
May 2026
| Dates | Description |
|---|---|
| 5/1 | Last day of classes |
| 5/3–9 | Final exams |
| 5/11 | Spring semester grades due to the Registrar |
| 5/14–15 | Board of Trustees meetings |
| 5/15 | Spring Honors Day |
| 5/15 | Baccalaureate |
| 5/16 | Commencement |
| 5/28–31 | Reunion weekend |
| TBD | Deadline to receive list of external evaluators from candidates for promotion to full professor rank, due to the Provost’s Office (Provost’s Moodle page) |
June 2026
| Dates | Description |
|---|---|
| 6/15 | Deadline for department/program Year-in-Review report (Kuali form) |
| 6/15 | Deadline for academic division centers, institutes, offices, special initiatives, and non-curricular departments Year-in-Review report (Kuali form) |
July 2026
| Dates | Description |
|---|---|
| By 7/31 | Salary letters mailed for continuing faculty |
| TBD | GLI Commencement |