Calendar of Dates Important to Chairpersons

DatesDescription
August 26Materials from the tenure candidate due to his/her department (posted to Moodle Site)
September 2Pre-tenure leave applications due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
September 4Annual Recruitment Meeting for department chairs and administrative assistants in departments authorized to recruit during the 2019/20 academic year for full-time faculty to be hired for the 2020-21 academic year (details provided by Provost's Office - Penn Hall Lyceum, 4:00 - 5:00pm)
September 9Materials and letters for tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
September 111st workshop for new Department Chairs - Pennsylvania Hall, 2B, 4:00 - 5:00pm, (details provided by Associate Provost Jennifer Bloomquist)
September 16Nominations for Fall Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
September 26Department Chairs meeting, 4:00 pm - Weidensall Hall - Room 402
October 4Nominations of candidates for promotion due to Faculty Personnel Committee via Provost's Office
October 4Update of spring semester courses for first-year students' pre-registration due to Brian Reese, Registrar; review of spring semester, Announcement of Courses
October 11Annual reports for non-tenured, tenure-track faculty due for evaluation in fall of 2019 due to the Provost and Department Chair. Materials in support of annual review due to Department Chair for forwarding to Provost with evaluation
October 11Quadrennial reports for tenured faculty scheduled for evaluation in fall of 2019 due to the Provost and Department Chair. Materials in support of quadrennial review due to Department Chair for forwarding to Provost with evaluation
October 14First round of proposals for grants from the Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by December 6
October 18Johnson Center for Creative Teaching and Learning - Johnson Teaching Grant, applications due to pbaer@gettysburg.edu
October 21Letters due from Department Chairs in support of Research and Professional Development grants
October 21Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 21Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 22Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 23Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 24Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 25Materials from the pre-tenure candidate due to his/her department (posted to Moodle Site)
October 25Deadline for Field Trip requests for the fall semester
November 8Materials and letters for pre-tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
November 12Letter sent to the Chair and members of the Department (of those faculty nominated for promotion) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson
November 14Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
November 26Requests for part-time positions due to Provost's Office for 2020-21(request sent in October)
November 29Johnson Center for Creative Teaching and Learning, Johnson Information Literacy Grant applications due to pbaer@gettysburg.edu
December 6Personnel evaluations from Department/Program Chairs due to Provost for non-tenured, tenure-track faculty due for evaluation in fall 2019
December 6Personnel evaluations from Department/Program Chairs due to Provost for tenured faculty due for quadrennial review in fall of 2019
January 6Materials for spring semester registration supplement (schedule changes, etc) due to Brian Reese, Registrar, by noon
January 17Letter sent to the Chair and members of the Department (of those faculty in final year of tenure probation and those faculty in third year of tenure probation scheduled for review in 2020-21) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson (including memo on Classroom Observations and Guidelines for External Evaluations)
January 20Classes begin; Drop/add begins for Spring 2020
January 24Sabbatical leave proposals due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
January 30Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
January 31Letters due from Department Chairs in support of sabbatical leave proposals
February 7Materials from the candidate for promotion due to his/her department
February 122nd workshop for new Department Chairs - 4:00pm, Pennsylvania Hall, 2B (details provided by Associate Provost Jennifer Bloomquist)
February 14Schedule of courses due to Brian Reese, Registrar, for 2020-21 Announcement of Courses
February 16Johnson Center for Creative Teaching and Learning - Johnson Teaching Grant, applications due to pbaer@gettysburg.edu
February 16Johnson Center for Creative Teaching and Learning Summer Fellowship Applications due to pbaer@gettysburg.edu
February 21Letters and materials for promotion candidates due to Faculty Personnel Committee via Provost's Office (request sent early December)
Feburary 21Deadline for Field Trip requests for the spring semester
February 24Second round of proposals from Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by April 12
February 27Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
March 1List of potential external reviewers for tenure candidates using external reviewers due to Provost
March 2(Reminder Notice) - put call on digest for Gettysburg College "Distinguished Teaching Award"
March 2Letters due from Department Chairs in support of Research and Professional Development grants
March 16Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
March 16Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 17Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 18Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 26Department Chairs meeting, 4:00 p.m. - Large Boardroom, Pennsylvania Hall
March 27Requests for full-time positions for 2020/21 due to Provost's Office (request sent mid February)
March 27Digital Literacy Assignment Grant, applications due to pbaer@gettysburg.edu
March 27Johnson Teaching with Special Collections, applications due to pbaer@gettysburg.edu
April 6Nominations for Spring Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
April 17Nominations for Gettysburg College Award for Distinguished Teaching due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist (reminder sent in March)
April 23Department Chairs meeting, 4:00 p.m. - Large Boardroom, Pennsylvania Hall
May 1List of potential external reviewers for pre-tenure candidates using external reviewers due to Provost
May 4FY Announcement of Courses for Fall 2020 sent to Chairpersons for review
May 6List of students receiving departmental honors to Brian Reese, Registrar, for graduation clearance and commencement program (request sent end of April)
July 10Review of 2020 Fall Announcement of Courses, update instructor assignments, check room assignments, and confirm upper class pre-registration