Calendar of Dates Important to Chairpersons

Dates Description
August 29 Materials from the tenure candidate due to his/her department (posted to Moodle Site)
September 5 Pre-tenure leave applications due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
September 7 Annual Recruitment Meeting for department chairs and administrative assistants in departments authorized to recruit during the 2022/23 academic year for full-time faculty to be hired for the 2023-24 academic year (details provided by Provost's Office - Penn Hall Lyceum, 4:00 - 5:00pm)
September 12 Materials and letters for tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
September 12 1st Workshop for New Department Chairs - Pennsylvania Hall, 2B, 4:00 - 5:00pm, (details provided by Associate Provost Jennifer Bloomquist)
September 16 Nominations for Fall Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
September 22 Department Chairs meeting, 4:00 pm – PH Lg. Boardroom
September 30 Nominations of candidates for promotion due to Faculty Personnel Committee via Provost's Office
September 30 Letter sent to the Chair and members of the Department (of those faculty nominated for promotion) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson
October 7 Update of spring semester courses for first-year students’ pre-registration due to Brian Reese, Registrar; review of spring semester, Announcement of Courses
October 10 Annual reports for non-tenured, tenure-track faculty due for evaluation in fall of 2022 due to the Provost and Department Chair. Materials in support of annual review due to Department Chair for forwarding to Provost with evaluation
October 10 Quadrennial reports for tenured faculty scheduled for evaluation in fall of 2022 due to the Provost and Department Chair. Materials in support of quadrennial review due to Department Chair for forwarding to Provost with evaluation
October 17 First round of proposals for grants from the Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by December 2
October 17 Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 17 Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 18 Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
October 19 Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 21 Materials from the pre-tenure candidate due to his/her department (posted to Moodle Site)
October 24 Letters due from Department Chairs in support of Research and Professional Development grants
October 27 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
October 28 Deadline for Field Trip requests for the fall semester
November 4 Materials and letters for pre-tenure reviews due to Faculty Personnel Committee via Provost's Office for posting to Moodle Site (request sent last February)
November 5 List of potential external reviewers for promotion candidates using external reviewers due to Provost
November 10 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
November 28 Requests for part-time positions due to Provost's Office for 2023-24
(request sent in October)
December 5 Personnel evaluations from Department/Program Chairs due to Provost for tenured faculty due for quadrennial review in fall of 2022
December 5 Personnel evaluations from Department/Program Chairs due to Provost for non-tenured, tenure-track faculty due for evaluation in fall 2022
January 6 Materials for spring semester registration supplement (schedule changes, etc) due to Brian Reese, Registrar, by noon
January 16 Letter sent to the Chair and members of the Department (of those faculty in final year of tenure probation and those faculty in third year of tenure probation scheduled for review in 2023-24) calling attention to the Tenure and Promotion Policy as stated in the Faculty Handbook with special attention to the Task of Departmental Colleagues and to the Task of the Chairperson (including memo on Classroom Observations and Guidelines for External Evaluations)
January 16 Classes begin; Drop/add begins for Spring 2023
January 26 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
February 3 Materials from the candidate for promotion due to his/her department
February 10 Schedule of courses due to Brian Reese, Registrar, for 2023-24 Announcement of Courses
February 17 Letters and materials for promotion candidates due to Faculty Personnel Committee via Provost's Office (request sent early December)
February 20 2nd workshop for new Department Chairs - 4:00pm, Pennsylvania Hall, 2B (details provided by Associate Provost Jennifer Bloomquist)
February 20 Sabbatical leave proposals due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist
February 23 Department Chairs meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
February 27 Deadline for Field Trip requests for the spring semester
February 27 Letters due from Department Chairs in support of sabbatical leave proposals
March 1 List of potential external reviewers for tenure candidates due to Provost
March 6 Second round of proposals from Research and Professional Development fund due to Associate Provost for Faculty Development Jennifer Bloomquist - decisions to be announced by April 14
March 13 Letters due from Department Chairs in support of Research and Professional Development grants
March 13 Requests for full-time positions for 2023/24 due to Provost's Office (request sent beginning of February)
March 20 Division I Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
March 20 Division III Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 21 Division II Chairs Meeting, 4:00 pm - Pennsylvania Hall, 2B
March 22 Interdisciplinary Program Chairs Meeting, 4:00 pm - Pennsylvania Hall, Large Boardroom
March 30 Department Chairs meeting, 4:00 p.m. – Pennsylvania Hall, Large Boardroom
April 10 Nominations for Spring Honors Day awards due to Associate Provost for Faculty Development Jennifer Bloomquist
April 20 Department Chairs meeting, 4:00 p.m. - Large Boardroom, Pennsylvania Hall
May 1 (Reminder Notice) - put call on digest for Gettysburg College "Distinguished Teaching Award"
May 1 List of potential external reviewers for pre-tenure candidates using external reviewers due to Provost
May 8 List of students receiving departmental honors to Brian Reese, Registrar, for graduation clearance and commencement program (request sent end of April)
July 15 Nominations for Gettysburg College Award for Distinguished Teaching due to Faculty Development Committee via Associate Provost for Faculty Development Jennifer Bloomquist (reminder sent in June)