Key Dates And Deadlines

CALENDAR OF ANNUAL FACULTY DEADLINES – AY 2025-26

Dates are subject to change

Bold pertains to Chairs only
Italics pertain to all faculty
Regular font is for informational purposes

On this page:

August 2025

DatesDescription
8/4 Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming fall semester
8/4–11 Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule
8/13–14 Summer Pedagogy Institute
8/18 Department/Program Chairs Retreat
8/18 Noon deadline for tenure candidate materials on FPC Moodle (Provost’s Moodle page)
8/18–19 New Faculty Orientation
8/20 Convocation, 4:00 p.m., Beachem Portico, Penn Hall
8/20–23 New Student Orientation
8/21–22 Incoming students meet with their First-Year advisors
8/25 First day of fall semester classes
8/25 Noon deadline for evaluation committee chair to approve tenure candidate materials on FPC Moodle (Provost’s Moodle page)
8/28 Opening Faculty meeting, 4:00 p.m., Mara Auditorium

September 2025

DatesDescription
9/1 Deadline for faculty to opt for phased retirement (Provost’s Moodle page)
9/2 Faculty Council meeting, 2:30 p.m., Penn Hall 2A
9/5 Last day to drop/add courses or change grading option
9/8 Registrar generates Final Minimum Enrollment Report (FMER) for the current semester
9/8 Noon deadline for evaluation committee chair to send tenure dossier materials to the Provost’s Office (Provost’s Moodle page)
9/11 Faculty meeting, 4:00 p.m., Mara Auditorium
9/16 Faculty Council meeting, 2:30 p.m., Penn Hall 2A
9/18 Chairs Council meeting, 4:00 p.m., Science Center 200
9/25 Faculty meeting, 4:00 p.m., Mara Auditorium
9/25 Deadline for student academic award nominations for Fall Honors Day (PeopleSoft)
9/26–27 Board of Trustees meetings
9/30 Faculty Council meeting, 2:30 p.m., Penn Hall 2A

October 2025

DatesDescription
10/1 Fall semester deadline for Research and Professional Development (RPD) applications (Provost’s Office webpage)
10/3 Deadline to propose FYS and SYS for the next academic year, due to the Director of Gettysburg Seminars and Skills (Provost’s Office webpage)
10/3–5 Homecoming
10/7 Faculty Council meeting, 2:30 p.m., Penn Hall 2A (Date adjusted due to fall break)
10/9 Faculty meeting, 4:00 p.m., Mara Auditorium
10/13–14 Fall break
10/15 Deadline for chair’s letter for RPD applications (Provost’s Office webpage)
10/15 Deadline for chairs to submit department course plans for next academic year, including FYS and SYS
10/15 Changes to spring semester courses due to the Associate Provost for Academic Affairs and the Registrar, prior to First-Year student registration
10/16 Chairs Council meeting, 4:00 p.m., Science Center 200
10/20 Noon deadline for pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page)
10/23 Faculty meeting, 4:00 p.m., Mara Auditorium
10/24 Fall Honors Day, 4:00 p.m., Christ Chapel
10/24–26 Family weekend
10/27 Noon deadline for evaluation committee chair to approve pre-tenure candidate materials on FPC Moodle (Provost’s Moodle page)
10/28 Faculty Council meeting, 2:30 p.m., Penn Hall 2A
10/30 First-Year student registration opens for spring semester
10/30 Deadline for academic field trip requests for the fall semester (Funding Request Form)
10/30 Last day to receive First-Year Seminar Course Budget Requests
10/31 Deadline for nominations for Honorary Degree recipients

November 2025

DatesDescription
11/1 Deadline for PLA requests for the spring semester
11/6 Faculty meeting, 4:00 p.m., Mara Auditorium
11/7 Last day to withdraw from classes with “W” grade
11/10 Noon deadline for evaluation committee chair to send pre-tenure dossier materials to Provost’s Office (Provost’s Moodle page)
11/10 Deadline for chairs to submit VAP and adjunct requests for the next academic year
11/11 Faculty Council meeting, 2:30 p.m., Penn Hall 2A
11/13 Chairs Council meeting, 4:00 p.m., Science Center 200
11/14 Deadline for pre-tenure annual reviews for pre-tenure faculty not undergoing FPC review
11/14 Deadline for periodic reviews (quadrennials, triennials) for tenured faculty scheduled for review
11/15 PLA approval notifications sent to department/program for the spring semester
11/18 Faculty Council meeting, 2:30 p.m., Penn Hall 2A (Date adjusted due to Thanksgiving)
11/20 Faculty meeting, 4:00 p.m., Mara Auditorium
11/25–11/27 Thanksgiving break

December 2025

DatesDescription
12/4 Faculty meeting, 4:00 p.m., Mara Auditorium
12/5 Last day of fall semester classes
By 12/8 Provost’s Office approves departmental course plans for next academic year
By 12/8 Provost’s Office approves VAP and adjunct requests for next academic year
12/7–13 Final exams
12/12 Deadline for chair’s letter for pre-tenure annual reviews
12/12 Deadline for chair’s letter for periodic reviews
12/15 Fall semester grades due to the Registrar
12/16 Registrar’s Office generates Baseline Minimum Enrollment Report (BMER) for the upcoming spring semester
12/16–22 Chair and Provost’s Office manage under-enrolled courses through cancellations and adjustments to the upcoming fall course schedule
12/24–1/2 Winter break (College closed)

January 2026

DatesDescription
1/12 Noon deadline for promotion candidate materials on FPC Moodle (Provost’s Moodle page)
1/13 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
1/19 First day of spring semester classes
1/19 Noon deadline for evaluation committee chair to approve promotion candidate materials on FPC Moodle (Provost’s Moodle page)
1/19 Deadline for Brief Annual Reports for tenured faculty not scheduled for periodic reviews
1/22 Faculty meeting, 4:00 p.m., Mara Auditorium
1/23 Final department course schedules for next academic year due to the Registrar and Associate Provost for Academic Affairs
1/27 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
1/29 Chairs Council meeting, 4:00 p.m., Science Center 200
1/30 Last day for students to drop/add courses or change grading option
1/30 Deadline for summer course proposals (Provost's Office webpage)

February 2026

DatesDescription
2/1 Deadline for proposals for tenure-track positions, if applicable
2/2 Registrar generates Final Minimum Enrollment Report (FMER) for current semester
2/2 Noon deadline for the evaluation committee chair to send promotion dossier materials to Provost’s Office (Provost’s Moodle page)
2/5 Faculty meeting, 4:00 p.m., Mara Auditorium
2/6–7 Board of Trustees meetings
2/10 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
2/10 Deadline to have spring syllabi to the administrative assistant
2/15 Registrar shares the master course schedule for the next academic year with department chairs
2/16 Call for 2025–2026 faculty award nominations
2/19 Faculty meeting, 4:00 p.m., Mara Auditorium
2/24 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
2/26 Chairs Council meeting, 4:00 p.m., Science Center 200
2/27 Registrar makes course schedule for next academic year available to students in Campus Experience (announcement of courses)
TBD FPC Information Packet sent to tenure and pre-tenure candidates and evaluation committee chairs for AY 2026–27 (Provost’s Moodle page)
TBD FPC Information Session with 2026–27 tenure and pre-tenure candidates (Provost’s Moodle page)
TBD Notification sent to associate professors to apprise them of timetable for promotion review

March 2026

DatesDescription
3/1 Deadline for Research and Professional Development applications (Provost’s Office webpage)
3/1 Deadline for sabbatical applications
3/3 Faculty Council meeting, 11:30 a.m., Penn Hall 2A (Date adjusted due to spring break)
3/5 Faculty meeting, 4:00 p.m., Mara Auditorium
3/9–13 Spring break
3/15 Deadline for chair’s letter for RPD application
3/15 Deadline for chair’s letter for sabbatical applications
3/15 Deadline for faculty award nominations
3/19 Faculty meeting, 4:00 p.m., Mara Auditorium
3/23 Deadline for Event Planning and Coordinating Committee (EPACC) proposals (Provost’s Office webpage)
3/26 Chairs Council meeting, 4:00 p.m., Science Center 200
3/30 Deadline for academic field trip requests for the spring semester (Provost’s Office webpage)
3/31 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
TBD Deadline for tenure candidates to send the list of external evaluators to the Provost’s Office (Provost’s Moodle page)
TBD Deadline for faculty to submit nominations to the Provost for promotion to the rank of full professor (Provost’s Moodle page)

April 2026

DatesDescription
4/1 Deadline for departments/programs to submit PLA requests for the fall semester
4/2 Rising Senior registration opens for next academic year
4/3 Last day to withdraw from classes with grade of “W”
4/7 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
4/9 Faculty meeting, 4:00 p.m., Mara Auditorium (Date adjusted due to Passover)
4/9 Rising Junior registration opens for next academic year
4/11 Get Acquainted Day
4/15 Deadline for student academic award nominations for Spring Honors Day (PeopleSoft)
4/15 PLA Approval notifications sent to department/program for the fall semester
4/16 Faculty meeting, 4:00 p.m., Mara Auditorium
4/16 Rising Sophomore registration opens for next academic year
4/21 Faculty Council meeting, 11:30 a.m., Penn Hall 2A
4/23 Chairs Council meeting, 4:00 p.m., Science Center 200
4/30 Closing Faculty meeting, 4:00 p.m., Mara Auditorium
TBD FPC Information Session with 2026–27 promotion candidates (Provost’s Moodle page)
TBD FPC Information Packet sent to tenure and pre-tenure candidates and evaluation committee chairs for AY 2026–27 (Provost’s Moodle page)

May 2026

DatesDescription
5/1 Last day of classes
5/3–9 Final exams
5/11 Spring semester grades due to the Registrar
5/14–15 Board of Trustees meetings
5/15 Spring Honors Day
5/15 Baccalaureate
5/16 Commencement
5/28–31 Reunion weekend
TBD Deadline to receive list of external evaluators from candidates for promotion to full professor rank, due to the Provost’s Office (Provost’s Moodle page)

June 2026

DatesDescription
6/15 Deadline for department/program Year-in-Review report (Kuali form)
6/15 Deadline for academic division centers, institutes, offices, special initiatives, and non-curricular departments Year-in-Review report (Kuali form)

July 2026

DatesDescription
By 7/31 Salary letters mailed for continuing faculty
TBD GLI Commencement