Administrative Advisory Council

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Purpose

The Gettysburg College Administrative Advisory Council shall serve in an advisory capacity to the President. The AAC will devote its time primarily to administrative concerns and to the facilitation of good communication between campus constituencies and divisions of the College. The AAC will review and make recommendations in a variety of areas including the improvement of business processes (particularly those requiring cross-divisional collaboration), the professional development of administrative staff, and campus-wide communication. The AAC may also work on special assignments as identified by the President.

Responsibilities

The AAC will meet as needed, but not less than twice per semester. At the beginning of each academic year, the AAC will organize itself by electing one of its members to serve as Chair. The Chair will prepare the agenda for AAC meetings, facilitate the conducting of AAC business, delegate tasks, and oversee the activities of the AAC. AAC members will honor confidentiality of discussions when appropriate.

Nomination of Council members

Each division head will recommend to the President one administrative employee from his/her respective division to be a member of the AAC. The Co-Directors of Human Resources and Risk Management will serve as ex-officio members. Members of the AAC will be appointed by the President for a period of two years. The initial Council will have four members with a two-year term and three members with a three-year term beginning August 1, 2011.

Current membership

Member Divisional representation
Kevin Lavery (Chair) Provost, Eisenhower Institute
Alice Huff College Advancement, Advancement Systems
Jessica Rudy Finance and Administration, Majestic Theater
Kelli Murphy Information Technology, Educational Technology
Brenda Reyes-Lua College Life, Center for Public Service
Susan Fumagalli Enrollment and Educational Services, Athletics
Jen Lucas Advisor, Human Resources

Educational Support Program

The Administrative Advisory Council’s Educational Support Program is designed to provide financial assistance to administrators for registration, tuition, and purchasing textbooks and materials that are part of continuing educational activities. This can include coursework that is part of obtaining a bachelor's degree or graduate school, or non-degree program coursework. The amount will not exceed $200 for any one person per fiscal year.

Program requirements

  • The employee must be a full-time or a permanent part-time employee (working at least 1,000 hours annually) designated as an administrator at Gettysburg College, employed by the College for a minimum of one year.
  • Funds must be spent within the fiscal year for which they were approved.
  • Funds are for physical or digital materials that are required as part of the course, workshop, or program the employee is attending (for example, textbooks).
  • A summary/evaluation report should be submitted to the Administrative Advisory Council after completion of the educational opportunity (when the class or workshop is completed). This will be a factor in determining eligibility for future funds. This report should be a brief description of the experience and serves as notification that the funds were spent as intended.

Funding will not be considered when the educational program is required as part of the administrator's job responsibilities (in that case, funding should come from the administrator’s department).

How to apply

Eligible employees interested in applying for funds must submit this proposal form to the chair of the Administrative Advisory Council. The proposal should outline how attending this program will benefit the employee and what materials will be purchased. A specific budget and evidence of enrollment is required as part of the application process.

Requests are considered on a rolling basis as funds are available.