The Summer Student Coordinators will work in the Office of Residential Education (ResEd) to assist in the management of the office and the implementation of office programs and initiatives.
These students will work full-time (37.5 hours per week) over the summer and into the following Academic year (8-10 hours per week).
- Student Coordinators cannot be involved in other employments opportunities, major leadership positions or fall athletics due to possible direct conflicts with position responsibilities. If you have questions as to whether your current commitments allow for you to take on this role, please contact the Office of Residential Education (ResEd).
- There is a GPA requirement of 2.5.
- Applicants must be in good academic and conduct standing with the institution.
- Student coordinators are expected to live on campus over the summer and serve as a summer RA (see below for more details).
- Student coordinators are expected to be available and working leading up to and during summer housing transitions, early arrival dates, and fall semester move-in time periods, including outside of normal business hours. Student Coordinators will work with their supervisor on exact dates and times required during these periods, most of which occur in the month of August.
- Time out of the office should be coordinated with the student coordinators’ direct supervisor. Student coordinators are not paid when they are out of the office (due to approved/planned time away or sickness).
Primary Duties and Responsibilities
- Responsible for the operation of the front desk and providing a welcoming and inclusive environment for all visitors and callers to the office
- Serve as the primary office staff: answer and transfer calls, return voicemails, respond to and manage office email accounts, complete errands, and greet and assist visitors
- Assist in covering office responsibilities during professional staff vacations and remote work days
- Partner with the other student coordinator and professional staff members to accomplish a number of Office of Residential Education (ResEd) projects, including but not limited to:
- Early Arrival Housing Coordination
- Residential Student Staff Training Preparation
- Residence Hall Move-In (including volunteer coordination)
- Website re-imagination and revisions
- Summer Engagement Series for incoming students
- Residential Guidebook policy revisions
- Assistance with developing content for the office’s Instagram
- Transitioning THD (housing software) to a hosted environment, including the adjustment of residence hall floor plans
- Residence hall occupancy adjustments
- Provide outstanding customer support to students and families
- Work closely with the professional staff in the Office of Residential Education (ResEd)
- Liaison and coordinate with other campus departments including, but not limited to the Center for Student Success, College Life, Dining Services, and Facilities Services
- Correspond with residential student staff members over the summer with pertinent information
- Understand residential protocols, policies, and processes in order to assist students, parents, and staff over the summer in relation to students’ residential experiences
- Working knowledge of and/or willingness to learn CMS, Housing Director (THD), Moodle, Google Drive, Microsoft Office Suite, 25 Live (scheduling system), and EngageGettysburg
- Maintain confidentiality in regards to all information made available to you through this position
- Conduct key inventories, pull keys for student arrivals, check-in students, check-out students, and document key returns
- Staff summer housing transitions key pick-ups and returns
- Attend all meetings for student assistants and professional staff meetings, as needed
- Other duties as assigned
Summer RA Responsibilities
- Attend scheduled staff meetings
- Keep residents informed by providing necessary information to residents via posters, phone calls, and emails
- Monitor and respond to any kitchen usage conflicts and cleanliness issues
- Assist with student concerns (e.g. roommate conflicts, policy violations), documenting these issues on a consistent basis and referring to professional staff or Campus Safety when necessary
- Refer residents to campus resources, as needed
The ideal Student Coordinator candidate is expected to…
- Have the desire to make a difference in the lives of students and families.
- Be an excellent team player and representative of Gettysburg College.
- Take initiative and be able to work independently.
- Have strong verbal and written communication skills.
- Have the ability to see the big picture, while also paying close attention to details.
- Be comfortable working in a fast-paced environment.
- Maintain a positive attitude.
- Be familiar with Gettysburg College resources, services, and departments.
- Be comfortable facilitating small and large group discussions and activities.
- Possess a high level of maturity and an ability to use independent judgment.
- Be comfortable as a role model.
- Enjoy hard but rewarding work.
- Be willing to learn and grow through the position.
Applications will be available on Handshake usually in March or April of each spring semester. Please reach out to the Residential Education office if you have questions.