The Details You Should Know

Lottery numbers will be available online on Monday, March 16, for current juniors and current sophomores. For current first-year students, lottery numbers will be available online by Monday, March 30, so that CYC points can be considered for first-year students.

Please note the following:

Lottery numbers are assigned by expected graduation term (not credits) and, for current juniors, based on cumulative GPAs through the Fall 2019 Semester.

• Students who were abroad/studying off campus for the Fall 2019 Semester may not have had their grades transferred to the College yet. Therefore, their Spring 2019 cumulative GPA will be used.
• Please verify your expected graduation date by checking this information on CNAV/MyPlace/MyHousing/Housing-Self Service. Any junior or sophomore anticipating changing their graduation date must contact Academic Advising to petition and complete the approval process by Wednesday, February 26.
• There is no differentiation between first and second semester standing in regard to class year designations. Please see the table below:

• For current juniors, lottery numbers are broken down into cumulative grade point average groupings. The groupings are as follows (with lottery numbers randomized within each delineation):

[4.0(+) to 3.67] [3.66 to 3.30] [3.29 to 3.00] [2.99 to 2.67] [2.66 to 2.33] [2.32 and below]

• Adjustments to GPAs after Friday, February 28, will not change lottery numbers or selection times assigned for current juniors or sophomores.

All lottery numbers are comprised of four digits. The first digit represents class year designation: 1=junior, 2=sophomore, 3=first-year. The remaining three digits represent the student's lottery number within their class year.
Here are some examples: if a student has lottery number 2157, then this student is a sophomore with lottery number 157. If a student has lottery number 3028, then this student is a first-year student with lottery number 28.

Charting Your Course (CYC) is our extended orientation program designed to empower first-year students to be Gettysburg Great as they learn about, engage in, and plan their Gettysburg experience. The program offers meaningful sessions of various styles and topics that are designed to engage first-year students both inside and outside of the classroom. Many of Gettysburg College's values are articulated through the CYC sessions, including the development of a safe and healthy community; intellectual engagement; leadership; and diversity, equity, and inclusion.

Every first-year student has had the opportunity to participate in the CYC program which consists of 22 total sessions ranging from campus traditions and the Common Read experiences to community meetings and engaging group dialogues. Student attendance at these sessions is tracked throughout the program to encourage engagement in the Gettysburg community. The number of sessions that first-year students have attended contributes to determining their housing lottery number.

The CYC attendance expectation (and its impact on your housing lottery number) is designed to reflect the fact that Gettysburg College values engagement and personal accountability. The more engaged students choose to be, the greater the potential reward. In terms of CYC, the rewards are both intangible, such as becoming better integrated into the community and more deeply immersed in meaningful experiences, and tangible, like earning the opportunity to select housing earlier in the lottery process. At Gettysburg, housing is guaranteed for everyone, but where students are housed depends on various factors, including level of participation in CYC.

Here's how it works:
There are a total of 22 possible CYC sessions: 17 required and 5 electives. The 5 electives include one from each Pillar category (Be Curious, Own Your Experience, Engage Difference, and Make an Impact) and a fifth elective from the category of your choice. The more sessions students attend, the more options they will have for their housing for next year. Rising sophomores will be grouped based on CYC credits earned. Lottery numbers will then be generated at random within each group. For example, all students who complete all required events and the maximum elective events will receive the top lottery numbers at random. The second group of lottery numbers will be generated at random by the group of students who complete all required events and who have missed one elective. This pattern will continue, emphasizing CYC required events first and elective events second.

CYC attendance breakdown:

1. Students who attended 12–17 required events:
   • Bracket #1 (17 required, plus 5 electives)
   • Bracket #2 (17 required, plus 4 electives)
   • Bracket #3 (17 required, plus 3 electives)
   • Bracket #4 (17 required, plus 2 electives)
   • Bracket #5 (17 required, plus 1 elective)
   • Bracket #6 (all 17 required events, plus 0 electives)
   • Bracket #7 (16 required, plus 5 electives)
   • Bracket #8 (16 required, plus 4 electives)
   • Bracket #9 (16 required, plus 3 electives)
   • Bracket #10 (16 required, plus 2 electives)
   • Bracket #11 (16 required, plus 1 elective)
   • Bracket #12 (16 required events, plus 0 electives)
   • Brackets #13-36 continue in the same pattern as above
2. Students who attended 11 or fewer required events (could be any combination of required and elective events)
   • Bracket #37 (16 events)
   • Bracket #38 (15 events)
   • Bracket #39 (14 or 13 events)
   • Bracket #40 (12 or 11 events)
   • Bracket #41 (10, 9, or 8 events)
   • Bracket #42 (7, 6, or 5 events)
   • Brackets #43 (4 or less events)

Students should be monitoring their own CYC attendance via Moodle. Please note that we are no longer accepting credit appeals for events that took place during the Fall semester. The last day to appeal if there are any discrepancies for spring events is Tuesday, March 24, 2020. Questions and appeals should be sent to cyc@gettysburg.edu.

CYC and Lottery Number Timeline:

Monday, February 17 at 10:00 p.m.
Community Meeting #6 (required CYC credit)

Monday, March 16
Students being selecting roommates online for online housing selection
Last Community Meeting #7 (required CYC credit)

Saturday, March 21
CYC Elective Event Program officially ends

Tuesday, March 24 by 5:00 p.m.
Last day to appeal CYC attendance record (spring semester events only)

Monday, March 30
Lottery numbers and lottery selection times posted to CNAV/MyHousing

Sunday, April 5 (1:00 p.m.)
First-year online housing selection

The Sophomore Success Program (SSP) is designed to help sophomore students get connected to their faculty advisors and Community Advisor. Through this program, we hope to support students in need as they navigate their second year of college. This program is comprised of six events: 1) Second Year Kick-Off, 2) Sophomore Career Check-In, 3) a campus engagement program, 4-5) two (2) one-on-one conversations with a Community Advisor, and 6) a meeting with an academic advisor. These six components will be tied to sophomores’ housing for their junior year. 

Here's how it works:
Lottery numbers for sophomore students who are rising juniors are created based on credits gained through the SSP . The lowest (best) lottery numbers will begin with bracket 1 which includes all students who completed six credits. Random generation of lottery numbers will occur within this bracket. The second bracket will include all students who have completed five credits, and those students will have their lottery numbers randomly generated within that bracket. This pattern will continue for students who have four, three, two, one, and 0 credits. As of August 2019, GPA is no longer a factor in lottery number generation for rising juniors.

SSP attendance breakdown:

1. Bracket #1 (6 SSP credits)
2. Bracket #2 (5 SSP credits)
3. Bracket #3 (4 SSP credits)
4. Bracket #4 (3 SSP credits)
5. Bracket #5 (2 SSP credits)
6. Bracket #6 (1 SSP credits)
7. Bracket #7 (0 SSP credits)

Students who are not pre-registered for classes by May 31 will be withdrawn from the college by the Registrar's Office and the Office of Residential & First-Year Programs will remove students from their Fall 2020 housing. They are not guaranteed their previously assigned room should they be reinstated at a later date.

Students who are not currently enrolled at Gettysburg College may be eligible to participate in the housing selection process as follows:

Students returning from a leave of absence:
Students must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return.

• Students returning from a Leave of Absence for the fall semester:
  Students will automatically have a housing lottery number activated for them and will be able to participate in the Housing Selection Process using their own lottery number.
• Students returning from a Leave of Absence for the spring semester:
  Once students are approved to return by the Academic Standing Committee, the Office of Residential & First Year Programs will send students a Housing Preference Form to complete and return by the designated deadline set. The Office of Residential & First-Year Programs will do their best to accommodate your preference based on the vacancies available.

Students readmitted after a withdrawal:
The student must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return.

• Students readmitted for the fall semester:
  Should a student be approved for fall readmission during Housing Selection for the fall semester, they will be permitted to participate in housing selection processes with friends using their friends lottery number. Readmitted students are not given a housing lottery number to participate in the Housing Selection Process as the lottery number assignment process is often completed prior to their readmission being approved.
• Students readmitted for the spring semester:
  Once students are approved to return by the Academic Standing Committee, the Office of Residential & First-Year Programs will send students a Housing Preference Form to complete and return by the designated deadline. The Office of Residential & First-Year Programs will do their best to accommodate your preference based on the vacancies available. A student who has been granted a withdrawal must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1 for the Fall semester and no later than November 1 for the Spring semester.

Please contact the Office of Residential & First Year Programs if you have questions about housing (717-337-6901).

One of the benefits of the online housing selection process is that students can select housing from the comfort of their residence hall room, from a computer while studying abroad/off-campus, or anywhere else you can access Gettysburg College's CNAV system.

With the online housing system, students will need to pre-select each other as roommates prior to selecting a room or apartment (instructions regarding this part of the process will be available the week of March 16.) Students can choose to live with peers of a different class year and of different genders.

The timeline for online housing selection can be found below; this includes when students can begin selecting roommates. When students select roommates, the online housing selection system will confirm that all roommates have selected one another; students will then be identified as a group. Only the student with the lowest (best) lottery number and earliest lottery time will be select housing for the group via the online housing selection system.

Timeline for Online Housing Selection:

Current Juniors (anticipated graduation date of Fall 2020, Spring 2021, or Fall 2021)
Current Sophomores (anticipated graduation date of Spring 2022 or Fall 2022)
(this timeline also applies to current first-years who will be roommates of juniors or sophomores)

• Monday, March 16:
  Individual lottery numbers and lottery times are posted on CNAV/MyPlace/MyHousing/Housing Self-Service
  Students begin selecting roommates on CNAV/MyPlace/MyHousing/Housing Self-Service

• Sunday, March 22:
  Current juniors: housing selection begins at 9:00 a.m.
  Current sophomores: housing selection start time immediately follows after juniors select housing

Current First-Year Students (anticipated graduation date of Spring 2023 or Fall 2023)

• Monday, March 16:
  Students begin selecting roommates on CNAV/MyPlace/MyHousing/Housing Self-Service

• Monday, March 30:
  Individual lottery numbers and times will be posted on CNAV/MyPlace/MyHousing/Housing Self-Service

• Sunday, April 5:
  Housing selection begins at 1:00 p.m.

A Proxy is a person who you designate to select your housing, in your absence, on your behalf. There are two occasions where a proxy can be used:

Proxy for students who are currently abroad (during spring 2020):
Students who are currently abroad for the spring semester should log on to CNAV/MyHousing and click on the application link to complete an online Housing Proxy Form. It is important to designate a proxy so that our office can contact that person in the event that we cannot reach you in regards to your housing for next year. This person will also have the ability to sign any housing forms that may require your signature during the housing selection process.  If you plan to participate in the online housing selection process and are unable to log on to CNAV/MyHousing to do so based on your circumstances, it is important that you email Sharon Fissel by the deadlines listed below so that the necessary adjustments can be made within our system so your proxy can act on your behalf.  This includes selecting your roommates and/or housing for your group if you have the best lottery number in your group. 

Proxy for the online housing selection process:
During online housing selection, if the person in a group with the lowest (best) lottery number cannot select housing for their group at their assigned time (due to an athletic event, academic class, studying abroad), they must designate a proxy to select housing for the group.

They can do so by completing a Proxy Form. Once this paper form is submitted (see timelines below), the lottery time will be "transferred" to the proxy so he/she can select housing for their group. After this switch is made, the student with the lowest (best) lottery number will no longer be responsible for carrying the housing group through the online housing selection process. Additional details are provided below.

The completed proxy form must be brought to the Office of Residential & First-Year Programs, CUB 250, prior to the group's housing selection time. All proxy forms must be completed by the deadlines listed below. Please follow the timelines set for each class year as PROXY REQUESTS CANNOT WAIT UNTIL THE TIME OF SELECTION. PLEASE PLAN ACCORDINGLY.

• Current Juniors and their groups must complete their proxy requests by 5:00 p.m. on Thursday, March 19
• Current Sophomores and their groups must complete their proxy requests by 5:00 p.m. on Thursday, March 19
• Current First-Year groups must complete their proxy requests by 5:00 p.m. on Thursday, April 2

If you have any questions about the proxy process for online housing selection, please contact the Office of Residential & First-Year Programs in CUB 250 at 717-337-6901.

A Room Switch Agreement form (PDF) is a signed agreement made between two students. One student agrees to live in a space for the fall semester and they MUST vacate that space at the end of the fall semester so that another student can move into that same space for the spring semester.

While these forms are mostly utilized by students who are studying abroad a semester, any two students can take advantage of this option. Completed room switch agreements should be turned in to the Office of Residential & First-Year Programs as soon as possible, but no later than Friday, November 6, 2020 for the Spring 2021 semester.

Please note the following:

• The fall resident agrees to live in a space for the fall semester and MUST vacate the space for the spring semester.
• If the fall resident changes rooms during the fall semester, the “Room Switch Agreement” will be in effect for the room in which the student resides at the conclusion of the fall semester.
• If the fall resident leaves the College during the fall semester, the “Room Switch Agreement” becomes void.
• NO EXCEPTIONS will be made for the conditions listed above.