The Provost is the Chief Academic Officer of the College and handles matters pertaining to faculty and academic programs. The office is located on the third floor of Pennsylvania Hall.
The faculty establishes and conducts the academic program of the College and shares with the President and the Board of Trustees ultimate responsibility for setting policies regarding student academic life at the College. Faculty responsibilities include the teaching and advising of students; scholarly activity such as research, publication, performance, or professional consultation; other intellectual activity, such as participation in professional meetings and workshops; and service to the community through campus governance.
In designing and implementing the academic program, the faculty works through committees. Many of these have student representatives. Examples of faculty committees include the Academic Policy and Program Committee, which deals with questions of curriculum and academic policy; the Academic Standing Committee, which reviews and evaluates the academic records of individual students and decides, for instance, if a student should be placed on probation or required to withdraw from the College; and the Enrollment and Educational Services, which sets policies and guidelines for admissions, advanced standing credit, and financial aid.
The faculty committees report their recommendations at the meetings of the entire faculty, which student representatives attend. At these meetings consideration is given to academic and student life matters and the general state of the College.
It is assumed that when an instructor reports a semester grade it is the result of the instructor’s careful evaluation of a student’s academic performance and that it is final. Consequently, after a grade has been reported to the Registrar, it cannot be changed unless there has been an error in computation or reporting. The Provost must first approve such change.
More about grade appeal process. (Student Rights & Responsibilities/Academic Rights & Responsibilities/Section 2a, Evaluation of Students)
Cancelling of Grades
When a student registers for and completes a course which the student has already taken at Gettysburg, or a substitute course in the same subject at the same level (which has been approved by the appropriate department), both the credit and the grade previously earned are canceled, but they are not removed from the permanent record. The credit and grade earned in the repeated course are counted toward graduation requirements.
Late Course Entry
Students are not permitted to enroll in a course for credit later than 10 class days after the beginning of the semester. In most cases, enrollment in a course after the first week is not recommended.
At midterm, instructors may report deficient grades (below C-) to the Office of Academic Advising to warn students of their unsatisfactory academic status and to encourage them to take appropriate steps to improve their performance during the remainder of the semester. Deficiency notices are sent to students, their advisors, and athletic coaches.
Normal Progress Toward Graduation
Any student who is not making normal progress toward graduation may be placed on academic probation or required to leave the college. Each student is responsible for seeing that graduation requirements are fulfilled as listed in the applicable issue of the College catalog by the anticipated date of graduation.
Courses in which students received a grade of U or F do not count toward the 32 course graduation requirement. All students should be in touch with their advisor and the Registrar to review graduation requirements. The Registrar’s Office prepares copies of a check-sheet of these requirements, to be distributed to rising senior student mailboxes at pre-registration in April and to senior student mailboxes at the beginning of the fall and spring semesters. Check sheets are also available on the Registrar’s website.
The normal enrollment pattern enables a student to complete the graduation requirements in four years by scheduling eight courses per year. Payment of the Academic Comprehensive Fee entitles a student to register as a full-time student in at least three and, normally, not more than five and one-half course units during any semester that the student is enrolled at Gettysburg or in an affiliated program. Any student who is a candidate for a degree may not take fewer than three course units nor more than five course units in a fall or spring semester without the approval of the Academic Standing Committee.
A student must receive written permission from their advisor and from the Registrar in order to take course work at another accredited college. The form for this purpose is available from the Registrar’s Office. A student must earn a grade of C- or better in order to transfer credit. Except for certain specified programs, grades are not transferred. However, if a student enrolls at one of the Central Pennsylvania Consortium colleges or another college-affiliated program, grades and credits will be transferred as if the student took the courses at Gettysburg. The final year of academic work must be taken in residence at Gettysburg College. A regularly matriculating student is not permitted to transfer more than three courses from other institutions toward their degree at Gettysburg.