You and Your Advisor
- All students must have a faculty advisor
- First Year Students are assigned a faculty advisor
- Sophomores may continue with their first year advisor or declare a major and select a faculty advisor in that field of study
- At any time, a student may request a change in faculty advisor by going to the Registrar's Office and requesting a change of major/advisor form.
Assistance with Learning Disabilities/ADHD
Early self-disclosure of a learning or physical disability is a key to success at college. Through its tradition of strong faculty-student relationships, Gettysburg College provides a supportive environment for students with disabilities.
Our website contains information about the College's policies on accommodating students with disabilities. If you anticipate requesting accommodation or want to know more about our policies, please take the time to read through the Handbook for Students with Disabilities.
If you have documented evidence of a disability for which you seek accommodation, print the request form, answer the questions, and attach the appropriate documentation. Please give this information to the Office of Academic Advising. All necessary forms can easily be found on the Academic Advising page.
The Office of Academic Advising will not be informed automatically of any condition you disclose to the College's Health or Counseling Services or to the Admissions Office. You should inform the Office of Academic Advising directly, if you have any condition for which you are seeking academic accommodation. All information and documentation relating to disabilities that is sent to the Office of Academic Advising will be treated with the utmost respect for your privacy.
You are welcome and encouraged to consult with one of the Deans in the Office of Academic Advising if you have any questions about these matters.
Dr. GailAnn Rickert
Dean of Academic Advising
Questions about Majors
There are many people at Gettysburg who are willing to meet with you about your choices of majorMake an appointment with one of the following:
Dean Anne Lane for First-Year and Junior students
Dean Jennifer Cole for Sophomores and Senior students
Pick up a Declaration of Major form from the Registrar’s Office, have the Department Chair sign the form and return it to the Registrar's Office. Students must file a declaration of major with the Registrar before registering for the junior year. A student may declare a second major as late as the beginning of the senior year.
Consult with a faculty member in your major field of study or the Chair of the Department. Then have your new advisor sign the Declaration Major form available from the Registrar’s Office. Be sure to turn in the form to the Registrar.
Consult with and obtain an application from the interdepartmental studies chairperson
Meet several times with prospective sponsors/advisers
Student should submit their proposals during their sophomore year (no later than mid-term the first semester of their junior year)
Students should have 2.3 overall GPA normally in order to be accepted as special major
Obtain a declaration of minor form from the registrar’s office have it signed by faculty person proposed field. Return the completed form to the Registrar’s Office.
A minor consists of six courses; no more than two of which shall be 100-level courses.
Please consult the Academic Requirement Report found on your Student Center page for a detailed report of your progress.
Students must obtain permission in advance to receive credit for work to be taken during the summer. Generally, transfer credit is possible up to a maximum of three course units, from any accredited institution. Students must earn a grade of “C-” or better for the credit to qualify for transfer. The College transfers both grade and credit for work done through affiliated summer programs like these offered by other Central Pennsylvania consortium schools. You should follow the instructions found on the Transfer of Credit Petition available in the Registrar's Office.
To qualify for the Dean’s Honor List, a student must take a full course load of at least four courses, with no more than one course taken under the S/U grading option during the semester except for students taking the Education Term who may take 2 courses S/U (Education Term must contain at least 4 courses to be eligible for 2 S/U courses) and earn a G.P.A. of 3.6 or above for the semester. Students who attain a 3.330 to 3.599 are placed on the Deans’ Commendation List.
The College offers a satisfactory/unsatisfactory grading option. This option is intended to encourage students to be adventurous intellectually in courses with subject matter or approaches that they think may be too difficult. An S is given if a student performs at the C- level or higher; a U is given for work below the C- level or unsatisfactory work. Courses graded S/U do not affect a student’s quality point average, but a course completed with an S grade will count toward the total number of courses needed for graduation.
Within the first 10 days of a term you can withdraw from a class without record, if you have both your instructor and your advisor’s permission. Obtain a drop/add form from the Registrar’s Office and have it signed by both.
The 10th day of class is the deadline to withdraw with no record on your transcript or no grade being assigned. You can withdraw from a class after the 10th day of class but within the first eleven weeks of the term, but you will receive a grade of “W”.
The petition must be submitted in writing to the Academic Standing Committee for review. Upon the ASC’s review of your petition and supporting documentation, if necessary, you will be notified in writing of the ASC’s decision in regards to your petition. Petition forms are available from the Office of Academic Advising.
If for some reason, you cannot be here for graduation to receive your diploma, we will mail it to you after graduation. Please notify the Registrar’s Office of the correct address for mailing of your diploma.
Taking finals early/late must be dealt with on a case-by-case basis by the instructor in the course in which the final is being given.
If due to a temporary problem such as an illness or a family crisis, you are not able to complete the work in a course before the end of the semester, you should first consult with your instructor and then the Office of Academic Advising. Both you and your instructor must agree to the terms of an “I” grade before the Office of Academic Advising will approve the issuance of an “I” grade.
Students can register for classes during the first twelve days after the beginning of the semester. However, most classes have established limits to class enrollments, so late registration may result in not getting enrollment in your first choice courses. If college charges are paid, the registration packet may be given to someone of your choosing to register for you during your time slot on registration day.
Make an appointment to discuss the problem with your faculty advisor or contact the Office of Academic Advising and make an appointment with one of the deans to discuss the problem. College Union Building 280 or call (717)337-6579
If your friend's problem is academic, he/she should discuss the matter with with his/her faculty advisor or contact the Office of Academic Advising. If it is health related, he/she should contact the Counseling Services Office.
If you have to miss class for any reason (college trips, family emergencies, or illness), you must discuss this absence with your instructor. Class absences are dealt with on a case-by-case basis by the instructor of the course in which the class is being dealt.
Contact the Counseling Services Office.
You should talk with the Resident Assistant or the Residence Life Area Coordinator responsible for the area in which you live or contact Residence Life in the College Union Building 220 or extension 6901.
All official records (official records are those which may, with the student’s consent, be forwarded outside the institution) are open to inspection by the student. Students wishing to inspect their official records should contact the Office of Academic Advising for an appointment for this purpose.
- A student who falls below a 2.00 accumulative average, a 2.00 average for the semester, or a 2.00 average in the major field of study by the end of their junior year and during their senior year will be considered to be making unsatisfactory progress and is either be given a warning, placed on dismissal alert, placed on academic probation or be dismissed from the college.
- First year students may be dismissed after one semester if their GPA is 1.0 or below.
- Normally, a student may not remain at the College with three consecutive semester averages below 2.00.
You can email Peer Tutoring and request a tutor. Tutoring is free to all students who wish to improve their understanding of course material.
A special mailing is sent to all students during the summer. You can sign up for this at that time. For information about study skills courses available, contact the Peer Learning Center at (717)337-7576 or Academic Advising at (717)337-6579.
The conditions of Dismissal Alert and Probation ordinarily require that you have 2.00 GPA for the semester in at least four full courses. You may drop a class or that you have only three full courses, but in that case, the Academic Standing Committee may require that your semester GPA be well above 2.00 when the Committee reviews your record.
A student who is placed on probation must show significant improvement during the following semester in order to remain at the College. Normally, students may not remain at the College with three consecutive semester averages below 2.00.
Students wishing to apply for a one-semester Leave of Absence should contact the Office of Academic Advising and fill out an application. A Medical Leave of Absence requires the written recommendation of the College's health care providers (Health Services or Counseling Services); see below for additional details about Medical Leave of Absence.
The following conditions apply to all students who are granted a Leave of Absence for personal or medical reasons:
- A Leave of Absence is calculated from the last day of class attendance and cannot exceed 180 days in a 12-month period. Students must meet all normal deadlines for housing, registration, and financial aid in order to be considered for these services for the semester in which they plan to return.
- A student who has been granted a Leave of Absence must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1st for the Fall semester and no later than November 1st for the Spring semester. A student who does not notify the College will be withdrawn administratively from the College at the end of the period granted for the leave. After being withdrawn, students should contact the Office of Academic Advising for information about the earliest subsequent semester for which they would be eligible to apply for readmission.
- A student who is not in good academic standing at the time of the Leave of Absence will return on the same status on which he/she left.
- TAKING COURSES: A student planning to take courses elsewhere while on a Leave of Absence must (1) petition in advance of taking the courses and gain approval from the Academic Standing Committee, and (2) submit a College Official's Report completed by an official at the institution where the courses were taken.
- INTERNSHIPS: Students on a Leave of Absence from the College are not eligible to participate in internships for Gettysburg College credit. The College will not provide a letter of eligibility or sponsorship and will not provide liability insurance while you are on leave from the College.
- In order to receive materials and participate in pre-registration, the student’s account balance must be paid in fill.
- Students on LOA may retain previously pre-registered courses for the semester subsequent to the leave and during which the student intends to have returned to campus.
- Students on LOA who have not pre-registered will be sent information by the Office of the Registrar only after they have been officially approved for reinstatement. Students who are able to complete the reinstatement process by the 15th of March will be able to pre-register for the following year at the opening of their class's pre-registration period in the Spring.
- HOUSING: Students returning from a Leave of Absence for the Fall semester will be contacted by the Residence Life office regarding housing after they have been finally approved to return by the Academic Standing Committee. The student must meet all normal housing deadlines for applying for housing in order to be considered for housing for the semester in which he/she plans to return. Students returning from a Leave of Absence for the Spring semester will be assigned housing by the Office of Residence Life. Those students with a housing preference should email Sharon Fissel (sfissel@gettysburg,edu) and they will do their best to honor his/her request. Please contact the Residence Life Office if you have questions about housing (717-337-6901).
- VISITING CAMPUS: Students on a Leave of Absence are permitted to return to campus only for scheduled meetings with an academic department or business office on campus during business hours. Students are not permitted to return to campus for social or overnight visits. Any violation of this policy will be shared with the Academic Standing Committee and may be considered in the readmission process.
- ENROLLMENT DEPOSIT: The College retains the student’s enrollment deposit for the duration of a student’s enrollment.
- FINANCIAL AID: The student must meet the normal May 1st deadline for applying for aid in order to be considered for funding for either semester the following year when he/she plans to return. Please contact the Financial Aid Office (717-337-6611) and ask to have the appropriate forms sent to you in time to meet the deadline.
- GRACE PERIOD FOR LOANS: Federal Stafford Loans- From the last day of enrollment before the leave takes effect, the student has a six month grace period before repayment must begin. Federal Perkins Loans- From the last day of enrollment before the Leave takes effect, the student has a nine month grace period before repayment must begin. Gettysburg College Loans- Repayment begins from the first day of the first month after the date the leave takes effect.
- DISCIPLINARY AND JUDICIAL ISSUES:
- A student who has been suspended for academic or disciplinary reasons is not eligible for a Leave of Absence during the semester(s) he/she is required to withdraw.
- The Dean of Academic Advising and the Academic Standing Committee will consult with the Director of Judicial Affairs and Community Development when considering requests for a Leave of Absence for a student who has disciplinary matters pending.
- A student granted a Leave of Absence while disciplinary matters involving the student are pending must be cleared for reinstatement by the Director of Student Rights and Responsibilities.
- A medical leave of absence requires the written recommendation of the College’s health care providers in Health & Counseling Services.
- After the last day to withdraw from the College with “W's”, students granted a medical leave through Counseling Services are generally expected to be on leave of absence for the remainder of the semester and the subsequent semester.
- A positive recommendation from the College’s Health & Counseling Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence/withdrawal will be permitted to register for courses and return to the College.
- To initiate the reinstatement process, you must complete the “Reinstatement Form” and send it to Academic Advising no later than November 1st for Spring semester reinstatement or no later than May 1st for Fall semester reinstatement. Students should follow instructions about submitting recent and up-to-date documentation so that Health and Counseling Services can complete all reviews by June 1st for Fall and December 1st for Spring. These deadlines are firm and for your benefit. Since students are not permitted to register for courses until they have been finally approved for reinstatement, this timetable allows returning students an opportunity to register before classes begin.
- Medical Leave/Withdrawal Approved by Counseling Services: By accepting a medical leave or medical withdrawal, you are agreeing to have your counselor at Gettysburg College release pertinent information to your home health professional. Information and recommendation from an attending physician or mental health professional which certifies that the student will be ready to resume a full academic program by the designated time must be sent to the College’s Counseling Services, Campus Box 424. A personal interview with the College’s Counseling staff may also be required. A positive recommendation from the College’s Counseling Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence will be permitted to register for courses and return to the College. Required forms are available on the Counseling Services website.
- Medical Leave/Withdrawal Approved by Health Services: By accepting a medical leave or medical withdrawal, you are agreeing to have your physician at Gettysburg College release pertinent information to your home health professional. Information and recommendation from an attending physician which certifies that the student will be ready to resume a full academic program by the designated time must be sent to the College’s Health Services at Campus Box 436. A personal interview with the College’s Health staff may also be required. A positive recommendation from the College's Health Services and the approval of the Academic Standing Committee are required before a student on a medical leave of absence will be permitted to register for courses and return to the College. Required forms are available on the Health Services website.
Since a Leave of Absence cannot exceed 180 calendar days, a student who needs to be away from the college for more than one semester will be withdrawn. Additionally, a student who does not notify the College of his or her intent to return from a leave of absence will be withdrawn administratively from the College at the end of the period granted for the leave. After being withdrawn, students should contact the Office of Academic Advising for information about the earliest subsequent semester for which they would be eligible to apply for readmission.
If you are thinking of withdrawing from the College, you should call and make an appointment with one of the Deans in the Office of Academic Advising and/or your advisor.
A student whose health is so impaired that he/she cannot continue attending classes and does not have plans to return to the college within 180 days will be granted a medical withdrawal. This requires the written recommendation of the College's health care providers (Health Services or Counseling Services).
The procedure for seeking readmission depends on your academic status at the time of withdrawal, the length of time that has elapsed since withdrawal, and the reason for withdrawal. You should call the Office of Academic Advising and request a readmission application. The Academic Standing Committee will review all applications for readmission. Readmission for students who withdraw from the College is not automatic.
A student who has been granted a withdrawal must notify in writing the Office of Academic Advising of his/her desire to return to the College no later than May 1st for the Fall semester and no later than November 1st for the Spring semester.
Students must meet all normal deadlines for housing, registration, and financial aid in order to be considered for these services for the semester in which they plan to return.
A student who wishes to transfer to another institution or is even thinking of transferring out of Gettysburg College for any reason should contact the Office of Academic Advising and set up an appointment with one of the Deans. Students may be invited to participate in focus groups to allow the college to understand how to improve the student experience.
If you have been suspected of an Honor Code violation, one of the Deans of Academic Advising will be in touch with you promptly to look into the matter. Your honesty and cooperation will make the investigation smoother and easier on everyone involved. If an investigation reveals information that warrants further action, a preliminary conference will be called. Preliminary conferences are designed to be educational rather than confrontational; they are meant to bring people together to discuss what happened and to come to agreement on whether or not an Honor Code violation has occurred and, if so, to decide as a group on an appropriate penalty.
See the Gettysburg College Honor Code, Article III, for more information about Preliminary Conferences.
Maintenance of the integrity and trust of the Gettysburg College community are the responsibility of every member. If you see an Honor Code violation occurring, it is your responsibility to attempt to interrupt it and encourage the people involved to come forward about their actions. However, if you are not able to interrupt something or if knowledge of a suspected violation comes to you after the fact, there are several routes you can take. First, you can still approach the person whom you suspect of having violated the Honor Code and encourage him or her to come forward. If the suspected violation has happened within a particular course, it is appropriate for you to speak with the professor of that course. You can also contact one of the members of the Honor Commission or one of the Deans in the Office of Academic Advising.