Transcript Requests

Procedures for Requesting Transcripts

In accordance to FERPA (Family Educational Rights and Privacy Act) guidelines, all requests for transcripts must include a signature, or a consent form if you choose the electronic transcript option.

Transcript request options

You may request a copy of your official Gettysburg transcript which includes the Registrar’s signature and college seal in any of the following ways:

  • Order an electronic transcript via the National Student Clearinghouse. There is a charge for this service, typically $4.25 or less for each transcript. Order an Electronic Transcript. If you need more information, you can also visit the Help Section for ordering an electronic version of your transcript.
  • Visit the Registrar’s Office and complete a transcript request form.
  • Mail a letter to the Registrar’s Office requesting that your transcript be sent or prepared for pick-up. The following information should be included in your request:
    • Your name during time of attendance
    • Dates of attendance and/or a year of graduation For participants in programs awarding Continuing Education Units (CEUs), please indicate the program attended
    • A social security number (last four digits), student ID number,and/or birthdate
    • Complete mailing address information for where transcript(s) should be sent. Please keep in mind that transcripts delivered to you will be stamped “Issued to Student.”
    • Your signature
    • Daytime telephone number
  • Fax a written request including the information specified in Option 3
  • There is no charge for transcripts sent by US Mail service.
  • Transcripts can be sent by UPS Express Mail Service. The information necessary for this service is as follows:
    • Type of card
    • Credit card account number including 3-digit CVV code (security code)
    • Cardholder’s name
    • Expiration date
    • Daytime telephone number
    This information must be provided before the request will be processed and will be given to UPS for billing.
  • Transcripts can be faxed to a specific destination. However, faxed transcripts may not be considered official because the embossed seal will not be included.

Contact information

Submit non-electronic transcript requests to the Registrar’s Office using one of the following methods.

Registrar’s Office contact methods for transcripts
MethodContact details
By fax 717-337-6245
By mail Registrar’s Office
Box 419
Gettysburg College
Gettysburg, PA 17325

Additional processing details

Transcript requests are processed every Tuesday and Thursday. Transcripts will not be released if financial obligations have not been satisfied. Please call 717-337-6244 with any questions.