Gettysburg College provides each student with housing during its provision of education to the student. All housing managed by the College shall be in the nature of a license, and not a lease, and therefore, student residents are not entitled to the protection of the Pennsylvania Landlord and Tenant Act of 1951, as amended. In addition, the housing license agreement that you will enter into with the College shall be terminable at the will of the College.
By virtue of your application for a license for housing, the College and the student agrees to services, policies, rules, and procedures that are, or may be, established concerning the operation of the residence halls. The student is responsible for being familiar with policies, rules, and procedures as stated in the housing license agreement, the Handbook of Student Rights and Responsibilities, the Residential Guidebook or other information published by the College Life Division. In addition, residents are expected to attend scheduled hall meetings conducted by members of the Residential & First-Year Programs staff. Failure or inability to attend such meetings does not release a student from their responsibility to know and/or adhere to any information that is shared. Residents must be aware that violators of housing policies will be subject to College conduct hearings, which may result in loss of campus housing privileges (without refund), monetary assessment for damages caused by violations, and/or possible separation from the College.
The Borough of Gettysburg has adopted an Ordinance that affects certain College housing. Any student leasing a Regulated Rental Unit as defined in the Ordinance must comply with the Addendum to Housing License Agreement. The Ordinance is not applicable to College housing within the institutional zone as defined by the Borough; this zone includes all housing on the core campus of the College.
2019-2020 Housing License Agreement
Residential & First-Year Programs
As articulated through the institutional mission statement, “Gettysburg College is a residential, undergraduate college of the liberal arts and sciences that prepares students from across the nation and around the globe to pursue lives of personal and professional fulfillment and to engage the complex questions of our time through effective leadership and socially responsible citizenship.” One way that this mission is accomplished is through a “conviction that a residential college best promotes the sense of community, central to a liberal arts education, in which personal relationships between students, faculty, and staff can flourish.” Because of this mission, Gettysburg College has a four-year residency requirement stating that it is necessary and expected that all full-time enrolled first-year, sophomore, junior, and senior students are required to live in College housing.
Exceptions to the four-year residency requirement
Exceptions to the residency requirement are made on a very limited basis to students who must meet at least one of the following criteria:
- Student is studying at an approved off-campus program (abroad, etc.).
- Student has been granted commuter status (reside in their parents'/guardians’ home).
- Student is a senior who has been granted a release from the residency requirement as part of the off-campus application process. This privilege is granted to a very limited number of senior students each year.
Requests for additional exceptions may be made to the Associate Dean of College Life.
I, the undersigned student, hereby contract for a space in College housing for myself at Gettysburg College for the ENTIRE 2019-2020 ACADEMIC YEAR. I understand this contract will be terminated if I withdraw from the College, take a leave of absence, complete my degree requirements, or participate in an Off-Campus Study Program. I sign this license agreement fully aware of, subject to, and in accordance with the terms and provisions stated above and below.
I also understand that I am required to have and pay for an institutional meal plan if my housing is within a residence hall that requires such a plan. A list of the halls that require a meal plan can be found on the Residential & First-Year Programs website.
Rates and Refunds
I understand that I am responsible for payment of the housing rates as listed in the Residential Guidebook that are based on the accommodations that I will be assigned for the 2019-2020 academic year. Should I take a leave of absence, withdraw, or otherwise leave the institution for any reason, I will be responsible for the cost of my housing and only receive a refund in accordance with the “Refund Policy” which can be found on the College website.
Duration of Housing, Breaks, and Summer Housing
The housing that I am contracted to inhabit as a result of this license agreement is to be provided to me for both the fall and spring semester, under the stipulations listed below:
- For the Fall 2019 semester, check-in to my housing is no earlier than August 21, 2019 if I am a first-year student or August 23, 2019 if I am an upperclass student, and check-out is no later than 10 a.m. on December 15, 2019.
- For the Spring 2020 semester, check-in to my housing is no earlier than January 18, 2020, and check-out is no later than 10 a.m. on May 10, 2020.
- Early Arrival or Late Departure is an exception granted on a very limited basis and is accompanied by an early arrival or late departure fee. For fee amounts, please reference the Residential Guidebook.
- The residence halls close for Winter Break from 10 a.m. on December 15, 2019 to 9 a.m. on January 18, 2020.
- Access to Break Housing is an exception granted on a very limited basis, and I understand that if I am in need of and approved for break housing, I may be relocated to housing arrangements that are not my regular semester housing.
- Summer housing is only available for international students, students fulfilling a college-approved internship, students working on campus in administrative offices, students working as research assistants, and students enrolled in summer courses. Summer housing is accompanied by a summer housing fee that is approved annually by the Board of Trustees and collected via student accounts.
Room Changes, Vacancies, and Consolidation
As an occupant of College housing, I understand that I may be reassigned, relocated, or required to consolidate based on the housing needs of the College. I also understand that if a vacancy exists in my residential space, it may be filled by the College at any time. Any attempt on my part to discourage, refuse, or intimidate a potential or newly assigned roommate is a violation of Residential Guidelines. During the course of the fall and spring semester, I am aware that within the designated period (excluding the first two and last two weeks of the semester), I can work with the Office of Residential & First-Year Programs to change my housing assignment based on available vacancies. Should I change housing into a space that is a different rate than my original space, I will be charged or credited at a pro-rated cost based on the time of my relocation.
Facilities – Keys and Damage
I understand that I am financially responsible for the key(s) to my housing and for any damage caused by me, by those residing in my space if individual responsibility cannot be determined, and by my guests. If I lose my key(s), I understand that I will be charged $150 the first time, $250 the second time, and $350 each additional time. For more information regarding lock-outs, lost keys, and damage billing, please refer to the Residential Guidebook.
Residential Community Engagement
I agree to be an involved member of the residential community in which I reside by attending scheduled community meetings, paying applicable fines, and participating in hall/house activities.
Code of Conduct and Residential Guidebook
I understand that I am bound by the rules and policies within the Student Code of Conduct and must also abide by all federal, state, and borough laws and regulations.
I understand that I am bound by the information in the Residential Guidebook, which outlines all residential policies, procedures, and important information. The Residential Guidebook expands on the items in this license agreement, as well as policies related to pets, guests, prohibited items, services, and many other items. By signing this housing license agreement, I am acknowledging that I am responsible to the information in the Residential Guidebook and can be held accountable through fees, fines, conduct action, loss of housing privileges, and/or separation from the institution.
Gettysburg College does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and College policies. Gettysburg College prohibits discrimination, discriminatory harassment, and sexual harassment, including sexual violence and any type of sexual misconduct.
Plan 1 – $9,080 per year or $4,540 per semester
This includes ALL single rooms on campus, regardless of the building
Plan 2 – $9,080 per year or $4,540 per semester
This includes all non-single rooms in the following facilities: 25 Railroad St., 131 N. Washington St., 209 N. Washington St., 227 N. Washington St., Apple Hall, Appleford Carriage House, Baughman Hall, College Apartments, Constitution Apartments, Eagles Apartments, Ice House, Van Horn House
Plan 3 – $8,240 per year or $4,120 per semester This includes all non-single rooms in the following facilities:
25 S. Washington St., 102 W. Water St., 129 N. Washington St., 133 N. Washington St., 215 N. Washington St., Albaugh House, Appleford Inn, Bregenzer House, Carlisle House, Colonial Hall, Corner Cottage , Hutchison House, Lahm Hall, Lamp Post, Lau House, Paxton Hall, Quarry Complex, Smyser Hall, College owned fraternity houses (doubles, triples, quads.)
Plan 4 – $7,220 per year or $3,610 per semester
This includes all non-single rooms in the following facilities: 223 Carlisle St., 227 Carlisle St., 343 Carlisle St., Eisenhower Institute (double), Hanson Hall, Huber Hall, Musselman Hall , Patrick Hall, Paul Hall, Rice Hall, Stevens Hall, Stine Hall, Tudor House
Room and board refunds are calculated based on the date the student officially checks out with the Finance and Administration Office, not the date the student withdraws from classes. A more comprehensive description of the refund policy can be found in the College Catalog.
Recognized fraternity chapter houses are considered on-campus housing. Members of fraternities are obligated to work with their Alumni Corporation to fill all spaces in their house. Once a student joins a fraternity, they should expect to reside in the chapter house during their junior and senior year and may be required to move into the facility as early as the second semester of their sophomore year. Fraternity members will be assigned to housing space in the chapter house consistent with the policies of the fraternity. Members must receive permission from the Office of Student Activities & Greek Life and their Alumni Corporation in order to live outside of the fraternity house unless there are no vacancies in the facility or they have been approved for an accommodation that cannot be met in the chapter house. In addition to receiving permission to reside outside of the chapter house from their Alumni Corporation, fraternity members who wish to live off-campus must also be released from their residency requirement by the College. Otherwise, they are still obligated to live in College housing.
Sophomores may, and in some case will be required to, move into the Chapter house for the spring semester if they meet eligibility requirements outlined in the Fraternity Policies & Procedures Handbook and there is space available. Each fraternity’s officers serve as the house’s residential staff and are responsible for the enforcement of College policies.
A commuter student is a student who lives with his/her parents or legal guardians in the local community (within approximately 30 miles of campus).
During their junior year, rising seniors may apply for a release from their residency requirement and for the ability to live off-campus for the following academic year. The Office of Residential & First-Year Programs reviews applications and informs applicants whether they have been released from the requirement to live on-campus. Only a small percentage of rising seniors are released from their residency requirement and able to live off-campus each year; therefore, students should not sign a lease for an off-campus accommodation before receiving approval (in writing) during the spring semester of their junior year. Once their residency requirement is waived, the responsibility for securing suitable accommodations rests entirely on each student. The College is not involved in borough inspections of non-College facilities and therefore cannot provide services (including the Department of Public Safety) for those living off-campus. Students' landlords, the Gettysburg Code Enforcement Office, and the Gettysburg Borough Police are among the many resources available to students living off-campus. Students residing off-campus are still subject to the College's student code of conduct.
Students may choose to live in gender-neutral housing. This policy allows two or more students to share a multiple-occupancy bedroom, suite, or apartment regardless of students’ sex or gender. Gender-neutral housing is not intended for romantic couples. Rather, it provides options for a variety of students: those who feel uncomfortable rooming with members of the same sex, transgender students in the process of discovering their gender identity, students who feel they would be more compatible with a roommate of a different sex or gender, and students who do not want sex or gender to be a primary factor in choosing a roommate. Gender-neutral housing intends to help create a campus climate that is welcoming, inclusive, and supportive of all students.
Gender-neutral housing is available in all halls for sophomores, juniors, and seniors through the spring housing selection process. Gender-neutral housing is also available to first-year and transfer students. Each June, incoming first-year and transfer students will have the option of selecting gender-neutral housing via the FYDashboard.
The Office of Residential & First-Year Programs is committed to providing successful residential experiences for all students, including those with documented disabilities. In compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Gettysburg College provides reasonable housing accommodations for students with disabilities. The Office of Residential & First-Year Programs will collaborate with other relevant staff at the College (including the Office of Academic Advising, Health Services, and Counseling Services) to determine the most appropriate housing accommodations. Housing accommodations are determined on a case-by-case basis according to documented need and prevailing standards for reasonable accommodations. This process includes the need for air conditioning due to asthma, allergies, or other health-related concerns.
Students desiring to request special housing accommodations are required to submit the Student Housing Accommodation Request Form and the Student Housing Accommodation Acknowledgment Form. Verification of the disability and need for accommodations must be provided from the appropriate diagnosing professional through their completion of the medical provider form available through the Office of Academic Advising. All forms must be submitted to the Office of Academic Advising by their published deadlines.
Students with disabilities who use trained Service Animals should contact the Office of Academic Advising to discuss housing and other related accommodations.
Students seeking to bring Emotional Support Animals to campus as an accommodation should fill out and return to the Office of Academic Advising the Student Housing Accommodation Request Form and the Student Housing Accommodation Acknowledgment Form. Requests are reviewed on a case-by-case basis. If approved to bring an Emotional Support Animal to campus, students will meet with a staff member from the Office of Residential & First-Year Programs to discuss their rights and responsibilities.
Gettysburg College offers alcohol and drug-free housing through the RISE program (Respecting Individual Students Expectations about alcohol). Students who participate in this program agree to live in a residence hall or room where alcohol and tobacco are not present nor used, and no drugs are used contrary to prescription or law.
- Upperclass students are eligible to apply to live in the RISE House and are required to meet all expectations of that community.
- First-year RISE students are assigned to be roommates with other members of the RISE program and each student will have an opportunity to participate in activities with other First-Year and Upperclass RISE members.
RISE members who do not abide by their substance-free commitment are subject to relocation in addition to sanctions through the campus conduct system.