A student must notify the Office of Academic Advising in writing that he or she intends to withdraw or request a leave of absence from Gettysburg College. (See withdrawal and leave of absence policy.) The date of withdrawal will be the last day of attendance in classes or of residence in college housing.
Financial aid recipients who leave the College during a term will have their Title IV aid recalculated according to the federal refund requirements, which state: “Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.”
(See FSA Handbook: Award Year 2019-2020, Volume 5, Chapter 1, pp. 5-3.)
Title IV funds include and will be returned in the following order: Unsubsidized Direct Stafford Loan, Subsidized Direct Stafford Loan, Direct PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and other Title IV grant funds.
(FSA Handbook: Award year 2019-2020, Volume 5, Chapter 1, pp. 5-106)
Students receiving financial assistance may have a portion of their original award returned to the programs as required by federal regulation and the Gettysburg College refund policy, thus creating a balance due to the College. For this reason, students contemplating withdrawing during a term of enrollment are strongly encouraged to meet with the Financial Services and Financial Aid Office prior to leaving the College.
Refunds for Tuition, Global Study Tuition* and Program Fees*
Refunds for the above are calculated as follows:
- 100 percent, if notice is received by the tenth day of classes;
- 80 percent, if notice is received by the third week of classes;
- 50 percent, if notice is received by the fourth week of classes;
- 25 percent, if notice is received by the sixth week of classes.
No refund will be calculated after the end of the sixth week of classes.
*Refunds for Global Study Tuition and Program fees will be based on the affiliated global study program institution’s refund policy. Gettysburg College retains the right to charge the student for any non-recoverable costs due to the students withdrawal from the program.
Refunds for Room charges will be calculated based on the time the student was in their room for the semester. A credit for the unused time will be applied to the Student Account.
Refunds for Meal plans will be calculated based on the time the student was on campus for the semester. A credit for the unused portion of the meal plan will be applied to the Student Account.
A student who is required to withdraw for disciplinary reasons, after the stated refund period, will forfeit all fees which he or she has paid.
Tuition Refund Insurance
We recommend every family consider GradGuard’s™ Tuition Protection Plan.
We believe it’s important to offer an easy, affordable way to protect the investment your family has made in higher education. That’s why Gettysburg College has negotiated with GradGuard™ to provide our families with tuition insurance featuring special plans and rates not available to the general public.
This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance: a 24-hour emergency hotline that offers students and parents even greater peace of mind.
For important information related to COVID-19 and tuition refund insurance, please see the following information on the GradGuard site: Tuition COVID-19 Coverage Alert (PDF)