Policy Details

The College operates on a two-semester calendar. An itemized statement of charges for each semester will be available online approximately one month before the payment due date.

During the semester, monthly billing statements will be available online by the fifth business day of the month and will include any additional charges or fees incurred during the prior month.

Billing Statement Availability Due
Fall Semester mid-June August - First business day
Spring Semester Early December January – First business day
Monthly Statements Fifth business day Monthly – on the 25th

The College uses an online billing and payment system for Student Account statements and optional online payments. Student account statements are distributed monthly to the student’s official Gettysburg College email address and to anyone designated as an Authorized Payer within the online billing system. Establishing an authorized payer allows someone other than the student to receive and view, and/or make a payment to the student account. Gettysburg College encourages students to consider identifying parents or guardians as authorized payers. Students and their parents/guardians may print a billing statement from the online system if a paper copy is desired. Instructions and the link for authorized payers to access the online billing system are available online on the Student Accounts Webpage.

Students and their parents/guardians may make payments online from a personal checking or savings account (without a fee) or via credit/debit card (with payment of a convenience fee) using the online billing and payment system. PLEASE NOTE: Credit/debit card usage is limited to VISA, MasterCard, Discover, and American Express. There will be a convenience fee of 2.75% added to each credit card payment when using this service. This fee is not associated with or passed on to Gettysburg College.

International students may make payment via GBURG Billing by choosing the foreign currency option and following the instructions on the screen and completing the requirements for the funds to be transferred to make the payment. Allow up to 10 days for processing.

International students may also make payments via the Western Union payment link on the Student Accounts webpage.

Payment may also be made in the form of cash, personal check, certified check, or money order. Checks should be made payable to Gettysburg College and should include the student's ID number to ensure proper credit to the student account. Checks should be mailed to Gettysburg College, Student Accounts Office, Campus Box 437, 300 North Washington Street, Gettysburg, PA 17325. Please note: A $30 charge will be assessed for all returned checks and returned online ACH payments.

Student Financial Responsibility

By registering for classes at Gettysburg College, students agree that they accept full financial responsibility for all tuition charges and fees related to their attendance and course registration, regardless of whether the instructor, location, or modality of the course is modified for any reason, including any Force Majeure event.

In addition, students accept full financial responsibility for all charges related to their meal plan, housing, and any other related fees and fines.

Students choosing to participate in a Global Study Program agree that they accept full financial responsibility for all charges related to their Global Study Program. In addition, students accept full financial responsibility for the charges relating to their Global Study meal plan, housing, and any other related fees or fees incurred while on the program.

Students who choose to enroll in extracurricular programs or participate in other related activities that require a fee for participation accept full financial responsibility for these charges.

Students also accept full financial responsibility for any charges for service, fines, penalties, damage fees, program fees or any other fees that they may incur and are applied to the student account.

Students are to complete payment of their tuition, room, meal and other charges and fees or their Global Study Charges by the due dates on the billing statements to maintain active enrollment status and their ability to register for courses for future semesters.

Delinquent accounts are subject to a penalty charge of 1% per month.

Gettysburg College policy provides for the withholding of all credits, educational services, and issuance of transcripts and certification of academic records from any person whose financial obligations to the College (including delinquent accounts, deferred balances and liability for damage) are due and unpaid.

Force Majeure: Gettysburg College will not be liable to the Student or the Student’s Parent for any failure or delay in performance under this Agreement, and no default or breach of this Agreement will have occurred, when and to such extent the failure or delay is due to circumstances beyond the College’s reasonable control including without limitation, Acts of God, flood, fire, earthquake, explosion, loss of power, war, terrorist threat or act, protest or other civil unrest, external disruptions, pandemics or epidemics, labor disruptions, or official governmental or judicial action.

Arbitration of Disputes and Venue for Claims: In the event that any dispute related to payment of tuition, fees, or any other charges cannot be resolved directly between the College and the student, the dispute shall be submitted to binding arbitration before a single arbitrator selected by mutual agreement of the parties. The arbitrator shall establish the rules, schedules, and other procedures to be used during the arbitration. The decision of the arbitrator, absent fraud or plain error of law, shall be final and binding upon the parties and shall be enforceable in courts of proper jurisdiction. In the event that all parties agree that a dispute should not be arbitrated or in the event that any dispute is not arbitrable, then venue for any claim shall be exclusively within the Court of Common Pleas of Adams County, Pennsylvania and/or the United States District Court for the Middle District of Pennsylvania.

Waiver of Class Action Rights: THE STUDENT AND THE COLLEGE AGREE THAT EACH MAY PURSUE CLAIMS AGAINST THE OTHER ONLY IN YOUR/ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.

If any overdue obligation is referred for either College internal collection efforts or an outside agency or attorney for collection efforts and/or legal suit, the debt shall be increased to cover all reasonable collection fees, allowed by State and Federal law, including, but not limited to a reasonable collection agency fee which may be based on a percentage at a maximum of 33% of the delinquent account, together with all costs and expenses, including reasonable attorney’s fees and court costs, necessary for the collection of the delinquent account balance. In the event that additional collection services are required, the debt may be increased to cover reasonable collection agency fees which may be based on a percentage at a maximum of 42.87% of the delinquent account, together with all costs and expenses, including reasonable attorney's fees and court costs, necessary for the collection of the delinquent account balance.

By providing a cellphone number or wireless device information to Gettysburg College, students authorize Gettysburg College, the Department of Education, Collection Agencies, the Perkins and College loan servicer and their respective agents and contractors to contact them, at the current or any future number that is provided, using automatic telephone dialing equipment or artificial or pre-recorded voice or text messages, regarding their student account balance and/or any loan(s) including the payment of their student account balance or the repayment of their loan(s) to Gettysburg College.

To assist in payment of past due balances, College and other resources may be available to a student. If a student’s family financial status changes or a student is otherwise unable to make a payment when scheduled, the student is encouraged to contact the Student Accounts Office prior to the scheduled due date to discuss alternative payment arrangements or the Financial Aid office to discuss the potential opportunity for additional aid.