Support Staff Vacation and Sick Leave

Sick Leave for Support Staff

Support staff employees earn sick leave in the amount of .0385 hours for every hour worked. Hours to be included in accrual calculations are regular, sick, vacation, holidays, and floating holidays. Extra time and overtime hours are not used in the accrual calculations. Employees on leaves of absence (i.e. related to birth or adoption of child(ren), short-term disability or family medical leave) will not accrue leave time. Unused sick leave may be accumulated for up to a maximum of 26 weeks, at which point no additional sick leave will accrue until the employee’s sick leave balance again drops below 26 weeks.

If a support staff employee is out of work due to illness for 3 or more consecutive days, the employee must submit a physician’s note to the Human Resources Office verifying the leave.  Subsequently when the employee is able to return to work the Human Resources Office requires a release to return.

Any accrued but unused sick leave will not be paid upon separation from employment, except when the support staff member retires from the College.

Effective August 1, 2019, a support staff member who transitions to an administrative position will forfeit any accrued sick leave because they will be eligible for twenty-six (26) weeks of sick leave paid at 100%.

Vacation Leave

Eligibility: All regular full-time and regular part-time staff who typically are scheduled to work over 1000 hours per fiscal year are eligible for paid vacation leave. Vacation leave is accrued from the first day of employment and is earned in proportion to time worked, therefore, staff on leave of absence (i.e. related to birth or adoption of child(ren), short-term disability or Family Medical Leave) will not accrue leave time. Vacation time may be used in 1/4 hour increments. Vacations are to be taken at times mutually agreeable to the employee, the College and their supervisor.

The accrual of vacation leave for support staff is affected by a variety of factors.

  • The number of service hours to the College.
  • Hours to be included in accrual calculations are regular, sick, vacation, and holidays. Extra time and overtime hours are not used in accrual calculations.
  • The number of hours employees work per year is cumulative in nature. This influences when accrual rates increase.

The following is for employees scheduled to work 40 hours per week:

Service Hours:Hours Earned:
0-520 hours (13 weeks, if work full 40 hrs/wk)

20 hours total (Hours will not appear on pay stub until
the employee has successfully completed their orientation period)

521- 10399 hours (0 - 4 years, if work full 40 hrs/wk) .038462 hours earned/hr worked (x 2080 hrs = 80 hrs/yr)
10400- 20799 hours (5 - 9 years, if work full 40 hrs/wk) .057692 hours earned/hr worked (x 2080 hrs = 120 hrs/yr)
20800- 31199 hours (10-14 years, if work full 40 hrs/wk) .076923 hours earned/hr worked (x 2080 hrs = 160 hrs/yr)
Over 31200 hours (15 years, if work full 40 hrs/wk) .084615 hours earned/hr worked (x 2080 hrs = 176 hrs/yr)

The following is for employees scheduled to work 37.5 hours per week:

Service Hours:Hours Earned:
0-488 hours (13 weeks, if work full 37.5 hrs/wk)

18.7 hours total (Hours will not appear on pay stub until
the employee has successfully completed their orientation period)

489- 9749 hours (0 - 4 years, if work full 37.5 hrs/wk) .038462 hours earned/hr worked (x 1950 hrs = 75 hrs/yr)
9750 - 19499 hours (5 - 9 years, if work full 37.5 hrs/wk) .057692 hours earned/hr worked (x 1950 hrs = 112 hrs/yr)
19500- 29249 hours (10-14 years, if work full 37.5 hrs/wk) .076923 hours earned/hr worked (x 1950 hrs = 150 hrs/yr)
Over 29250 hours (15 years, if work full 37.5 hrs/wk) .084615 hours earned/hr worked (x 1950 hrs = 165 hrs/yr)

The following is for employees scheduled to work 26-30 hours per week:

Service Hours: Hours Earned:
0-390 hours (13 weeks, if work full 30 hrs/wk

15 hours total (Hours will not appear on pay stub until
the employee has successfully completed their orientation period)

391- 7,799 hours (0 - 4 years, if work full 30 hrs/wk) .038462 hours earned/hr worked (x 1560 hrs = 60 hrs/yr)
7,800- 15,599 hours (5 - 9 years, if work full 30 hrs/wk) .057692 hours earned/hr worked (x 1560 hrs = 90 hrs/yr)
15,600- 23,399 hours (10-14 years, if work full 30 hrs/wk) .076923 hours earned/hr worked (x 1560 hrs = 120 hrs/yr)
Over 23,400 hours (15 years, if work full 30 hrs/wk) .084615 hours earned/hr worked (x 1560 hrs = 132 hrs/yr)

The following is for employees scheduled to work 21-25 hours per week:

Service Hours: Hours Earned:
0-325 hours (13 weeks, if work full 25 hrs/wk)

12.5 hours total (Hours will not appear on pay stub until
the employee has successfully completed their orientation period)

326- 6,499 hours (0 - 4 years, if work full 25 hrs/wk) .038462 hours earned/hr worked (x 1300 hrs = 50 hrs/yr)
6,500- 12,999 hours (5 - 9 years, if work full 25 hrs/wk) .057692 hours earned/hr worked (x 1300 hrs = 75 hrs/yr)
13,000- 19,499 hours (10-14 years, if work full 25 hrs/wk) .076923 hours earned/hr worked (x 1300 hrs = 100 hrs/yr)
Over 19,500 hours (15 years, if work full 25 hrs/wk) .084615 hours earned/hr worked (x 1300 hrs = 110 hrs/yr)

The following is for employees scheduled to work 20 hours per week:

Service Hours: Hours Earned:
0-260 hours (13 weeks, if work full 20 hrs/wk)

10 hours total (Hours will not appear on pay stub until
the employee has successfully completed their orientation period)

261- 5199 hours (0 - 4 years, if work full 20 hrs/wk) .038462 hours earned/hr worked (x 1040 hrs = 40 hrs/yr)
5200- 10,399 hours (5 - 9 years, if work full 20 hrs/wk) .057692 hours earned/hr worked (x 1040 hrs = 60 hrs/yr)
10,400- 15,599 hours (10-14 years, if work full 20 hrs/wk) .076923 hours earned/hr worked (x 1040 hrs = 80 hrs/yr)
Over 15,600 hours (15 years, if work full 20 hrs/wk) .084615 hours earned/hr worked (x 1040 hrs = 88 hrs/yr)

During the first thirteen (13) weeks of employment or during any extension of the probationary period, support staff are not eligible to use any vacation or sick leave they may have accrued. Upon the successful completion of the initial probation periods, accrued vacation leave may be utilized.

Support staff employees may maintain as much time as they wish in their vacation leave banks during the year. However, support staff employees may not have more than two weeks in their vacation leave bank at the end of each year (December 31st). Any hours in excess of this two-week allotment will be removed from their vacation leave bank as the new-year turns over, and employees will not be paid for any vacation hours removed from the vacation leave bank. Upon termination or retirement, all vacation leave in the vacation leave bank will be paid to the employee in the final paycheck. Appropriate notice must be given upon resignation in order for unused vacation leave to be paid (see “Resignation of Employment” Section in the handbook).