Employee Assistance Program
Employee Assistance Program is Provided by WellSpan.
To learn about WellSpan Employee Assistance Program, please visit www.wellspaneap.org
Purpose: In recognition that everyone occasionally experiences problems that are difficult to manage without assistance, Gettysburg College provides an Employee Assistance Program (EAP) for use by employees.
Participation in the EAP does not jeopardize job security or career opportunities. Likewise, participation does not exempt employees from their normal job requirements nor does it allow exceptions to standard work practices and policies.
EAP Services: The EAP is available to provide regular full-time employees assistance with such problems as depression, marital and family issues, grief, drug and alcohol problems, job-related stress, financial difficulties, and other personal matters. All regular full-time employees, regardless of performance, are eligible.
Gettysburg College agrees to pay up to three visits/evaluations for all regular full-time employees, and to provide a referral list of practitioners in specific fields of expertise.
Depending on the situation, the initial evaluation may be a supervisory referral or a self-referral.
After the first three evaluations, paid for by Gettysburg College, the cost of any continued treatment is transferred to the employee's health insurance. Gettysburg College does not make the determination of what treatment is covered or the percentage of costs covered by the insurance company.
Gettysburg College will provide employees up to a 30-day paid leave for inpatient treatment if the appropriate physician deems an inpatient stay necessary. This time will be considered short-term disability leave.
Confidentiality: All information relating to an employee's EAP participation is strictly confidential. Only the EAP provider maintains EAP records. The EAP provider does not release specific information about an employee's use of EAP services, unless the employee gives their advance written consent. Statistical data, such as gender, age, and dates of use, are provided to the employer by the EAP. This information is generic in nature and no names or other identifying statistics are provided. The data are provided to Gettysburg College so it can effectively evaluate the EAP's effectiveness.
In the case of a supervisory referral, an authorized Gettysburg College agent is provided with only the following information: Whether the employee has contacted the EAP and kept scheduled appointments; and when the counseling or treatment is terminated. All other details of the employee's treatment are confidential. Generally, only the EAP keeps information regarding the employee's assessment and treatment. In the case of supervisory referrals, the agent for Gettysburg College might have reason to record information regarding the referral and its relationship to a corrective action plan. In such cases, the information related to the EAP referral must be kept in a separate confidential file established by the agent or the Human Resources Office.
For additional information concerning EAP and/or leave associated with the EAP, please contact the Human Resources Office.
For Comprehensive Assistance, call 1-866-227-6527, Monday thru Friday, 8:00 AM - 4:30PM (EST).
For Critical Situations, call 1-800-673-2496, anytime, 24 hours a day, 7 days a week.
You may also visit their website at: www.wellspaneap.org
Computer Purchasing Program
Regular full-time employees with two years of service at Gettysburg College are eligible for a loan for the purchase of a standard general-purpose computer, such as a laptop, desktop, or tablet, and for associated devices (monitors, keyboards, printers). For the purpose of this program, consumer electronics, such as smart phones, iPods, music players, gaming consoles and entertainment devices, are not eligible. The minimum loan amount is $300 and the maximum loan amount is $2,500.
Payments are made via payroll deduction at 0% interest over 24 months (52 pay periods). Employees with less than two years of service, who have successfully completed their three-month/six-month Orientation Period, are required to make a down payment of 1/3 of the purchase price, with the balance to be paid through payroll deduction over 24 months. The employee must be in good financial standing with the College, i.e. no outstanding payments owed for more than 30 days in the College Bookstore, no outstanding parking fines, library fines or travel advances. (Employees currently on probation will not be eligible for this benefit).
Employees may only take out one computer loan at a time, even if the maximum allowed has not been met. The maximum number of standard general-purpose computers per loan is two.
To begin your computer loan request, provide your original paid receipt/invoice or an official quote from the computer vendor. A “Note and Security Agreement” will be drawn up for your signature along with a check request that will be forwarded to Accounts Payable. Accounts Payable has a 7 to 10-day window to process all check requests, so please plan accordingly.
Computer Purchase Benefit Guidelines
Eligibility: Regular full-time College Employees
Loan Value: Minimum $300; Maximum $2,500
Program Types:
- Full-time employees with at least two years of service.
Such employees may borrow a minimum of $300 and maximum of $2,500, interest free, for up to two years. The borrowed money will be repaid to the College through payroll deduction over two years (52 pay periods) or sooner if requested.
- Full-time employees with less than two years of service who have successfully completed three-month Orientation Period.
Such employees may borrow up to 2/3 of the purchase price of the item(s), interest free, for up to two years. The borrowed money will be repaid to the College through payroll deduction over two years (52 pay periods) or sooner if requested.
Methods of Payment:
- Purchase Paid in Full
Provide an original receipt or invoice of the purchase to the Human Resources Office. Reimbursement will be made directly to the employee.
- Purchase “On Order” or Quote
Provide the original invoice or quote on official company invoice or letterhead for the purchase “On Order” to the Human Resources Office. Payment will be made directly to the supplier.
General Information: Computers and associated devices may be purchased at retail, discount, computer, or office products stores. Information Technology may be contacted for recommendations on specific equipment that will meet your operational needs by calling ext. 7000 or 6601.
General information related to this benefit program may be obtained by calling the Human Resources Office at ext. 6202.
Copies of all invoices, sales receipts, etc. for equipment purchased through this benefit and the original Notes and Security Agreements will be maintained on file in the Human Resources
Office in the borrower's personnel file.
On-Campus College Store Operated by Barnes and Noble
Employees receive a 20% discount on most items at the on-campus college store operated by Barnes and Noble.
Dining Dollars
Employees who use Dining Dollars will receive a 10% discount at the following venues: Bullet Hole, Commons, Dive and Specialty and Student Dining. You may do this by either setting up a payroll deduction (complete payroll form), E-Services – Online Dining Services using a Credit Card or visit the ID office in Dining Services with cash, credit card or a check to add Dining Dollars to your ID card.
Optional Benefits
Please visit the Human Resources Office website to learn more about additional optional benefits available for eligible employees, including:
Health Savings Account Flexible Spending Accounts for Health (only if not eligible for a Health Savings Account) and Dependent Care
Global Insurance for Travel Outside the USA
Long Term Care Insurance
Supplemental Life Insurance for Employees, Spouses and Dependent Children
United Legal Benefits
Aflac insurance plans