Instructions for research and professional development grants

How to use the online submission tool for research and professional grant applications

In an effort to modernize the application process, an online submission tool has been developed in Peoplesoft. Since the tool is new, it is possible that some issues may arise during this rollout of the new process. Save your work often. If you have questions about how to use the tool, please contact the committee chair Nathalie Goubet at ngoubet@gettysburg.edu.

How to Submit an Application

  1. Login to PeopleSoft (opens in new window)
  2. In the left navigation panel, click on "GBC Menus"
  3. Click on "Research and Prof. Devel. Grant" then "Create an Application"
  4. If you have already created or submitted an application, you’ll see it listed here. Click on "View Details" to see it. Below existing applications you'll see a button to View/Create a new application.
  5. Fill out the form clearly and completely. Most fields are required (indicated by: *required). There are three main areas to complete: A cover sheet, Narrative, and Budget.  Each section is indicated by a blue banner, which can be expanded or collapsed. Click the small triangle at the left of the blue banner to expand or collapse that section.
    (Note: If you proposal has more than one applicant, or requires more than one chair/supervisor to review the proposal, please see these instructions.)
  6. For the budget, enter one budget item per line (e.g., Round trip airfare Dulles/Hawaii). To add a line, click on the “+” sign to the right of the table.
  7. Upload supporting documents: PDF, JPG, JPEG, PNG, etc., for budget documentation, and PDF for Curriculum Vita. 
  8. Save your application often as you work by clicking on the button “Save and Continue” located at the top of each section. (Do this often, because occasional network blips or user errors could cause your work to be lost.)
  9. At the end of the form you have the option to either save or submit the application.
    • You can "Save and Continue"   This keeps you on the page to continue your work.
    • If you "Save (to edit later)" you can go back later to edit the application before submission.  This will return you to the main menu.
    • If you "Submit and Lock" the application is considered finished and cannot be edited further.
    • You can "Close without Saving" which will remove the work of your current session.

Please note: your application is not submitted until you click the "Submit and Lock" button. If you "Save (to edit later)" you must return and "Submit and Lock" the application for it to be considered by the committee.

You must "Submit and Lock" your application(s) by the due date.

Once you "Submit and Lock" the application, you will receive an email confirming your submission. Your chair/supervisor will also receive an email prompting them to write a support letter, and giving them access to a read-only version of your proposal. If you have questions about your application you can contact Jennifer Bloomquist (jbloomqu@gettysburg.edu) for assistance.

How to edit an application

If you have saved your application to edit later, it is simple to make changes before final submission.

  1. Login to PeopleSoft (opens in new window)
  2. In the left navigation panel, click on "GBC Menus" -> "Research and Prof. Devel. Grant" -> "Create an Application"
  3. You will see a list of applications that you have already made.
    • You can see an EDITABLE application by clicking on “View Details”.
    • If the "Application Locked" column is checked, the application is locked and you cannot change it. The access link will read "View PDF."
    • You can still view and/or download the application by clicking on “View PDF”.
    • If the " Application Locked " column is clear, then the access link will read "View Details" and the application may be edited.
    • Edit by clicking on the “View Details” for that application on the left side of the table.