Danielle Phillips, Director of Residential & First-Year Programs, updates the campus community about end of semester testing, residence hall closing, leaving campus, and late departures.
Please read this email carefully as it contains important information regarding the end of semester and closing of the residence halls.
Testing for all students will continue through finals week. As students depart campus and turn in their keys, they will be removed from testing protocol. Please do not delay your departure in order to test. There will be no testing on Saturday, May 15.
Testing will be available the week of May 17 for those students that are approved for late departure or summer housing. This will be done as a walk-in process only during that week, and it is not mandatory for you to test.
The testing center hours for that week are as follows:
- Tuesday, May 18 and Wednesday, May 19 from 7am through 5pm
- Thursday, May 20 and Friday, May 21 from 7am through 11am
Residence Hall Closing
Residence Halls close for non-seniors on Sunday, May 16, at 10am. Students are expected to leave campus within 24 hours of their last final or by 10am on May 16, whichever occurs first.
Residence Halls close for seniors on Monday, May 17, at 9pm. All seniors must move out of their residence hall room and return their key by this time. Please plan your packing and schedule accordingly to leave after your commencement ceremony and no later than 9pm on Monday, May 17.
Some students are making the decision to leave prior to the end of the semester as their academic commitments allow. If you choose to do so, please make sure that you take all of your belongings with you and return your key prior to leaving for the semester. Keys can be turned in this week at the RFYP Office from 8:30am until 5pm (with the exception of noon-1pm) on Monday through Friday. Outside of these hours, keys can be turned in at DPS.
There are a number of important items to keep in mind as you prepare to leave campus for the semester.
- Moving out of your residential space
- All apartments, suites, and rooms will receive a door notice detailing specific instructions about moving out of your space. Please read these instructions closely. Below are highlights of these instructions.
- Your residential space must be returned to move-in condition.
- Remove all trash to appropriate bins or dumpsters. Please do not leave it in your room or the hallways of your building.
- Remove all food items.
- Take all things (including tapes and adhesives) off of the walls and ceiling
- Work with your house, apartment, or suitemates to clean any common spaces of your residential space.
- Take all of your belongings with you. The College is not responsible for items, including personal furniture, left behind.
- Turn off lights and close windows, blinds, and doors.
- If these instructions are not followed, students may be subject to improper check-out fees.
- Donations – If you are interested in donating any gently used items to the United Way through the “Give It Up for Good” program, please take these items to the donation space in your residence hall. Do not leave these items in your room, apartment, or suite.
- Move-Out Assistance – Each student is allowed to have one helper in their space with them at a time to assist with moving out of their space. All students and helpers must abide by all COVID-19 guidelines including masking and social distancing.
- All students must turn in their keys prior to leaving campus.
- If keys are not returned before leaving campus, students will incur a $150 minimum fee.
- Gettysburg Hotel and President Inn residents should turn in their keys at the front desk.
- All other students should turn in their keys at the Bullet Hole Patio/Garage doors at the below times:
- Monday, May 10 through Thursday, May 13 from 8:30am until 5pm
- Friday, May 14 from 8:30am until 7pm
- Saturday, May 15 from 9am through 7pm
- Sunday, May 16 from 8am through noon
- Monday, May 17 from noon through 7pm
- If you are unable to return your key during these hours, you may return your key to DPS before leaving campus.
Late Departure Needs
Late departure requests will be reviewed and accepted on a very limited basis. If you have an extenuating circumstance that prevents you from moving out of your residence hall by the deadlines noted above, you may submit a late departure request for consideration. The Late Departure Request Form can be found at CNAV/MyHousing/Applications. The deadline to submit a late departure request for consideration is Wednesday, May 12, by noon. A few important notes to remember:
- Late departures requests will only be accepted for extenuating circumstances. Please plan to depart on time if at all possible.
- As we continue to encourage students to get their COVID vaccination, it is also important to note that a scheduled COVID vaccine appointment is not cause for late departure. Please plan and schedule your vaccine appointments and travel to and from your appointments accordingly.
- If you are approved for late departure, please note that you may need to relocate to specific late departure housing, and you will be responsible for the cost of your meals during your time of late departure.
- If you are approved for late departure and will be on campus during the week of May 17 through May 21, you will have the opportunity to voluntarily test for COVID-19 at the testing site if you wish to do so. Please see “End-of-Semester Testing” above.
- Approved summer housing students do not need to apply for Late Departure.
- If you are part of an athletic team participating in post-season play, you do not need to apply for Late Departure. RFYP will work with Athletes to confirm your late departure need.
If you have any questions, please do not hesitate to reach out at email@example.com.
Thank you, and be well.
Danielle Phillips | Director
Gettysburg College | Residential & First-Year Programs