Plan Your Event

On this page:

Catering Arrangements

Arrangements for catered functions, meal exchanges and pick-up orders should be made as early as possible and no less than 5 business days in advance with the catering department.

Catering Menus

Make your arrangements by emailing Dean Anthony at or Alice O'Brien at

Room Reservations

The following guidelines are provided by the Campus Event Scheduling Department. Additional information may be obtained by contacting John Rudy at

Use These Guidelines To Schedule Venue and Catering Services for All Events
Important! A Room Reservation must be made before Catering can accept an order.

To Schedule New Events:
Please go to the 25Live site to request spaces and services for your event. Please submit your on-line event request at least five (5) working days in advance of the event.

Example: If your event is on a Wednesday, the event request form must be submitted by 3:00 p.m. on the Wednesday prior to your event. Reports for Security and Facilities are generated in advance and late requests will not be supported.

Exceptions to the 5 day guideline:

  • Any event that involves use of CUB Ballroom, Attic and Recital Hall, tents, street closings, alcohol, or large attendance (over 200) must be submitted at least fifteen (15) working days in advance.
  • If Security or Catering Services are being requested or if the planned activities pose a greater than normal liability risk, the event request form must be submitted at least fifteen (15) working days in advance of the event.

Please contact with any questions or for assistance with web system.

*Changes and cancellations are done via email, phone, or in person. Web system is for new requests only!

To Add Catering Services to an Existing Event

Please contact Catering directly via email at or You will need to provide your original R25 confirmation number (i.e. 2005-AAABDS) along with your request.

Please Note: Gettysburg College Dining Services is the provider of all prepared foods served to guests while on campus. ALL groups planning on providing food on Campus must work through the Catering Department. If Dining Services can not meet your request, they will work with your organization to ensure the provider is properly licensed and insured. At a minimum, others providing food must meet the food handling requirements of the Commonwealth of Pennsylvania. Prior to making any arrangements, please contact Dining Services at extension 6387.

General Information

  • Attendance Guarantee To keep your costs as low as possible, it is important to have an accurate count. A final guarantee of attendance must be provided 5 full working days prior to your event. This time is required to ensure an adequate staff of attendants and sufficient quantities of food for your guests. The number of guests you state will be the minimum guarantee and not subject to reduction. Any increases in count after the stated time frame may result in additional charges for new costs incurred above the quoted per person charge.
  • Cancellations If it should become necessary to cancel your event please notify our catering services immediately. Our cancellation fees depend upon our costs at the time you cancel.
  • Room Set-up Must be requested through facility services to include tables and chairs.
  • Liquor Policy Dining Services does not purchase or supply alcoholic beverages for any catered function. This is the responsibility of the sponsor. The college alcohol policy is explained in the Drug and Alcohol Policy found on the Safety and Security web page.
  • Food Items That Are Not Used For safety reasons and regulations by the PA Department of Agriculture, all non-consumed foods are the property of Dining Services and cannot be removed by the guests.
  • Additional Charges
    • All orders that are being delivered that total less then $50.00 may be charged a $20.00 delivery fee. For your convenience our facility is open from 7:15 a.m. - 7:15 p.m. to pick up any orders.
    • Special requests.
    • Flowers, rental equipment, specialty linen, and tents.
    • Additional service staff if requested.
    • Loss or damage to Dining Services equipment and or supplies.
    • Cooks if requested to prepare foods at sight.
  • Catering Services Logo