Procurement authority

Overview

The acquisition of goods and services is made by authorized employees from departments to which institutional funds are allocated. All procurements adhere to procurement authority levels, purchasing and identified restrictions.

Authority levels

  • <=$5,000 All purchasing cardholders and non-cardholders designated by Level 1, 2, or 3 Approver
  • <=$25,000 Level 1 Approver – Department head or equivalent with budget oversight as identified by divisional Vice-President
  • <=$75,000 Level 2 Approver - Area directors or equivalent with budget oversight as identified by divisional Vice-President
  • <=$100,000 Level 3 Approver - Divisional Vice-Presidents or equivalent
  • <=$250,000 Level 4 Approver - President or Vice President for Finance & Administration/Treasurer
  • >=$250,000 One Level 3 Approver and One Level 4 Approver

Buyer restrictions

Authority for the acquisition of certain goods and services is restricted to designated departments or specific positions regardless of authority level or payment amount.

  • Real estate purchases and leases - Vice President for Finance & Administration or President
  • Vehicle purchases and leases - Facilities Services
  • Banking, credit, payment, and any other financial service - Financial Services
  • Maintenance and operation of campus buildings - Facilities Services
  • Copier equipment - Auxiliary Services
  • Technology purchases requiring IT installation, support, or connectivity to the campus network - Information Technology
  • Temporary employment services - Human Resources