Purchasing and Payables

The Accounts Payable office supports the payment processes for College transactions, including:

For questions on these topics submit a request using our Accounts Payable Inquiry form.

Purchasing Topics

Procurement Authority: Defines which employees are authorized to acquire goods and services on behalf of the College and outlines the scope and limitations of that authority.
Purchasing & Contracting Framework: Guidance and resources for obtaining goods and services from outside sources.
Sustainable Purchasing Recommendations: Guidance for College departments on making environmentally responsible purchasing decisions in support of the College's sustainability initiatives and goals.
Current Campus Vendors: Information for campus purchasers.
How to Apply for a P-Card: The College's Purchasing Card (P-Card) program provides eligible employees with a convenient and efficient method for making approved business purchases.
Pcard Usage and Policy: As a P-Card holder, it is important to understand what you can purchase, how to document your transactions, and what is expected of you as a cardholder.

Expense Policy: These policies and guidelines establish when the College will pay expenses of any employees conducting business on its behalf.

Preferred Methods of Payments for Vendors and Employees: Employees should use the following guidelines when making purchases for college-related business.

Foreign Transactions: Transacting College business in foreign currency requires some additional attention by the employee when submitting expenses.
Vendor Payments: Use the following steps to initiate a request for payment through the Accounts Payable office.
Mileage Reimbursement: The guidelines for requesting reimbursement for the use of your personal vehicle for College business are provided below.
Reimbursement: Employees should use the following steps to initiate a request for reimbursement of a College expense.
Sales Tax Exemptions: Gettysburg College, as a nonprofit educational institution, is exempt from sales tax in several states. Refer to the information below for guidelines and locations that sales tax exemption can be used.
Travel Advance: A cash advance is available to employees to facilitate College business travel. Accounts Payable will issue a check upon receipt and approval of the appropriate request.
Submitting Accounts Payable Requests via PeopleSoft Upload