Purchasing and Payables

Supporting the business cycle of College transactions from procure-to-pay. For questions on these topics contact Purchasing and Payables.

Purchasing Topics

Procurement Authority: Identifies which employees are authorized to acquire goods and services on behalf of the College.
Purchasing & Contracting Framework: Guidance and resources for obtaining goods and services from outside sources.
Sustainable Purchasing Recommendations: Guidance relating to sustainable procurement.
Current Campus Vendors: Information for campus purchasers.
How to Apply for a Pcard: Information on eligibility, request process and requirements of cardholders.
Pcard Usage and Policy: All cardholders are responsible for understanding the parameters of the College’s pcard program and individual pcardholder requirements.

Expense Policy: These policies and guidelines establish when the College will pay expenses of any employees conducting business on its behalf.
Foreign Transactions: Transacting College business in foreign currency requires some additional attention by the employee when submitting expenses.
Vendor Payments: Use the following steps to initiate a request for payment through the Accounts Payable office.
Mileage Reimbursement: The guidelines for requesting reimbursement for the use of your personal vehicle for College business are provided below.
Reimbursement: Employees should use the following steps to initiate a request for reimbursement of a College expense.
Sales Tax Exemptions: Gettysburg College, as a nonprofit educational institution, is exempt from sales tax in several states. Refer to the information below for guidelines and locations that sales tax exemption can be used.
Travel Advance: A cash advance is available to employees to facilitate College business travel. Accounts Payable will issue a check upon receipt and approval of the appropriate request.